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Park Shelter Projects, Carver Beach and Greenwood Shores, Award Quote 2016CITY OF CHANHASSEN MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Adam Beers, Park Superintendent DATE: February 8, 2016 �-3 7700 Market Boulevard SUBJ: Award of Quote, Purchase of Shelters for Greenwood Shores Park and PO Box 147 Chanhassen, MN 55317 Carver Beach Playground Administration Phone: 952.227.1100 Fax: 952 227.1110 Building Inspections Phone: 952.2271180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952 2271110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.2271110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 PROPOSED MOTION: "The City Council awards the quote for the Carver Beach Park and Greenwood Shores Park Picnic Shelters in the amount of $37,242." Approval requires a simple majority vote of the City Council. BACKGROUND This year's park and trail capital improvement budget contains $80,000 for the installation of covered shelters in two parks. This budget includes the purchase of the shelters, installation, concrete foundations and site restoration. The structures will serve as central gathering locations for organized activities and events and provide shelter from inclement weather. The addition of these shelters will fill a void in the city's park and recreation infrastructure to help ensure that our park system remains a strong element in our mission to provide for today while planning for the fixture. These improvements are scheduled to be completed by early summer. The following quotes were received and are within the approved capital improvement budget. Bidder Total Cost Northland Recreation $37,242.00 Midwest Playscapes $40,838.00 Minnesota Wisconsin Playground Inc. $62,473.00 RECOMMENDATION At the Park & Recreation Commission meeting on January 26, 2016, staff recommended the contract be awarded to Northland Recreation in the amount of $37,242. This recommendation was unanimously approved by the Commission. Funds for the project are included in the 2016 Capital Improvement Program. Web Site ATTACHMENTS www.ci.chanhassen.mn.us 1. Quotes 2. CIP Sheet PK&T — 120 Neighborhood Park Shelter Initiative g:\pw\adam\ gggl§ gnit foe; Lite -Providing for Today and Planning for Tomorrow PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen, MN SUBMITTED BY: Minnesota Wisconsin Playground Inc. 5101 MN HWY 55, Ste. 6000 Golden valley, MN 55422 Dan Lanes PROJECT DESCRIPTION OFFER QUOTE FORM CITY OF CHANHASSEN Quotes must be returned by December 14th . by email or fax Email: abeers@cl.chanhassen,mn.us Fax: 952.227.1310 Attn: Adam Beers Telephone 763-546.7787 Fax 763-546-5050 email danta"u�mnvviplay.com Vendor will be responsible for delivery and Installation of structure (See line Item A 51n section A). Designs must comply with a local, state and federal safety and accessibility codes and/or guidelines. Engineering- All b uilding designs must Include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be included, Snow loads should be no less than 371bs/sgft. Wind load should be no less than 90 MPH. Soil load should be no less than 15001bs/ sgft. No Correctlons. Shelters will be located at two seperate park locations: Greenwood Shores Park and Carver Beach Playground, Shape - Hexagon / Size 28'/ Roof- Metal two-tier roof type/ B;12 pitch roof (No Cupola)/ Steel Frame Construction -No/ Low maintenance The undersigned, being familiarwith the local conditions affecting the cost of the work and with the Contract Documents, including ilio Drawings and ANY Addenda, and in accordance with Ilia provisions thereof, hereby propose to ibrnisb all labor, materials, mid equipment necessary to complete the order and installation in Chanhassen Parks. paymentto .sumarco tgtanuues snown on the pia norm arenot guaranteed ' nee, tags, etc., necessary to cover the work described in the Contr on the actual autl;orized and installed Contractor's bid quantities. Rich bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the Contract Documents, °LUMP SUM" bids shall include all labor, matetials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover tie work described in the Contract Documents. Final payment to the Contractor for "LUMP SUM' bid items shall be based on Iiia Contractor's bid price for completion of the work outlined in the Contract Documents. The Bidder is familinrwith the PLANS and understands the provisions thereof. The bidder is responsible for reviewing die site conditions (both surface and subsoil) and Contract Documents to establish a clear understanding of the work within the scope of this project. The bidder shall not rely on verbal information obtained from employees of the Owner or Consultant. OWNER'S RiGHT The fawner reserves the right to revise tha scope of the work outlined on the Contract Documents and listed above in the bid schedule, The Owner, based on budgetary considerations, reserves die right to eliminate a parlicularline item. "Lump Sum" mid "Unit Price" bids in the Bid Schedule shall prevail for eliminating or changing quantities of work items from those indicated in the Contract Documents. AWARD OF CONTRACT The Contract for the work outlined in the Contract Documents and this Bid Foran, wi11 be awarded to the lowe at qualified quote. Lowest quote will be determined by the TOTAL BID PRICE for the accepted bid items and quantities, plus any altematea chosen by owner. No. Section Description Est. Qty, 1 28' Maim Octogon Two Teir Mull! - Rib Roof Type, 8:12 Pitch Roof 2.00 4 Delivery 2,00 Alt - 5 Installation of Park Shelter/ per universal building code & City of 2,00 Chanhassen permitting, Anchor bolts to be Installed by vendor Unit Unit Price Total (unit x qty) 2.00 $ 22,728.00 $ 45,456.00 1.00 $ 2,007.00 $ 2,007.00 $ 1 $ 7,505.00 $ 15,010.00 $ 62,473.00 BASE BID TOTAL I hereby propose and agree to furnish all labor, materials, removal, overhead, protil, insurance, and other costs required to complete the Base Bid Work described In the Drawings for the following amount. WRITTEN: Sixty two thousand, four hundred and seventy three DOLLARS NUMERICAL: _$62,473 CONTRACTB. AND QUALITY CONTROL. The undersigned agrees to achieve Substantial Cohnpletion alneiter structures by May 15, 2016, Bidder understands tike retainer is set at 5.0% until satifectory, completion of work, 4 cf 2 Chanhassen PaeKs Concrete Quote Form 8.29.14 I have visited the work site to verifv existlna cmtdlttens in regard to the (nnir?Dt Documents. D, QUOTE GUARANTY PERIOD It is understood and agreed that this Proposal camtot be withdrawn within Sixty (60) days without the consent of the Owner. Alternate Bid - Price to install footings and anchor bolts - $5,132 Each - Qty 2 = $10,264 Alternate Bid - Price to install 691 sq, ft. concrete pad at 4" depth. - $4,350 each - Qty 2 = $8,700 Name: Dan Lanes Signature Street 5101 MN 55, Suite 6000 City, State, Zip Golden Malley, MN 55422 End of Contract Firm Name Minnesota Wisconsin Playground, Inc. Phone 763-546.7787 Fax 763-546-5050 If a partnership, list name and addresses of all partners. If a corporation. Affix corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing, 2 of 2 Chanhassen Paries Concrete Quote Form 8.29.14 PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen. MN SUBMITTED BY: Name - Portercorp (Poligon) t Northland Recreation Address - 4240 N. 136th Avenue, Holland MI 49424 10085 Bridgewater Bay, Woodbury, MN 55129 Contact - Bill Johnson PROJECT DESCRIPTION QUOTE FORM CITY OF CHANHASSEN Quotes must be returned by December 14th . by email or fax Email: abeers@ci.chanhassen,mn.us Fax' 952 227.1310 Attn Adam Beers Telephone 651-269-0720 Fax 414-395-8538 email bjohnson1,&ncrthlanorec com Vendor will be responsible for delivery and installation of structure (See line item N 5 insertion A). Designs must comply with all local, state and federal safety and accessibility codes and/or guidelines. Engineering- All building designs must include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be Included. Snow loads should be no less than 37 fbs/sqR. Wind load should be no less than 90 MPH. Soil load should be no less than 1500 lbs/ soft. No Corrections. Shelters will be located at two seperate Park locations: Greenwood Shores Park and Carver Beach Playground. Shape - Hexagon / Size 28'/ Roof - Metal two-tier roof type/ 8:12 Pitch roof (No Cupola)/ Steel Frame Construction - No/ Low maintenance OFFER The undersigned, tieing familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Drawings and ANY Addenda, and in accordance with the provisions thereof, hereby propose to furnish all labor, materials, and equipment necessary to complete the order and installation in Chanlisssen Parks - - --•••- annnc. raumarea t uanunes shown on die Bid Form are not guaranteed. "tSNI'I' PRICE" bid: Shall include all labor, materials, storing, equipment, overhead. profit, insurance. rags. a[c., necessan to co er the work described m the Contras; Documents. Proal payment to the Contractor for -UNIT PRICE" bid items shall he based on the actual authorized and installed Contractor's bid quantities. Each bidder must vcrif` or establish quantities and the extent of work to their own satisfaction for "LUMP S(.iM" biditems, and submit a total bid sufficient to cover all the work outlined in the Contract Documents, "LUMP SLJM- bids shall include all labor. materials, storing, a uipment, overhead, profit, insurance, tags, etc , necessary to cover the work, described in the Contract Docurrients. Final payment to the Contractor for "LUMP SUM" bid items shall be based on the Contractors bid price for completion of the work outlined in the Contract Documents. The Bidder is familiar with the PLANS and understands the prtwisions thereof. The bidder is responsible for reviewing the site conditions (both surface and subsoil) and Contract Documents to establish a clear understanding of the work within til: scope of this project. The bidder shall not rely on verbal nfonnation obtained from employees of the Owner or Consultant. OWNER'S RIGHT The Owner reserves the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. The Owner, based on budgetary considerations, reserves the right to eliminate a particular line item. "Lump Sum" and "Unit Price- bids in the Bid Schedule shall prevail for eliminating or changing quantities of wort: items from those indicated in the Contract Documents. AWARD OF CONTRACT The Contract for the +work outlined in the Contract Documents and this Bid Form, wilt he awarded to the lowest qualified quote. Lowest quote will be determined by the TOTAI, BI PRICE for the accepted bid items and quantities, plus anv alternates chosen by owner. No. Section Description Est, Qty. Unit Unit Price Total (unit x q ) 1 28' Metal Hexagon Two Telt Multi - Rib Roof Type, 8:12 Pitch Roof 2.00 E500. 00 $23,742.00 4 Delivery 2.00 0 $1,000.00 Alt - S Installation of Park Shelter/ per unive;Sai building node & City ct 2.00 0 Chanhassen permitting. Anchor bolts to be installed by vendor $12,500.00 BASE BID TOTAL $37,242.00 t hereby propose and agree to furnish .ill labor, materials, removal. overhead. profit. insurance. and other costs required to complete (fie Base Bid Work described in the Drawings for the following amount. Two Hundred & Fony Two DOLLARS The undersigned agrees to achieve Substantial Completion shelter understands the retainer is set at 5.0% until satifactory completion of work. I of 2 Chanhassen Parks Concrete Quote Form 8.29.14 I have visited the work site to ft is understood and agreed that this Name - Bill Jo n Signature Street `10085 Bridgewater B cnnditinns in regard to the Contract cannot to withdrawn within City, State, Zip _Woodbury, MN 55129 End of Contract (60) daps without the consent ofthe Owner Firm Name Portercorp (Poligon) / Northland Recreation Phone _651.259-0720 fax_,414-395.8538 11'a partnership, list name and addresses of all partners. if a corporation. Affix corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing, 2 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 V_ 10WEST PLA`tSCAPES , i N 0. 500 Pine Street, Suite 104, Chaska, MN 55318 w w w. m i d w e s f p I a y s c a p e s. c o m +—,L- UfrJlulllon Project: City of Chanhassen Contact: Adam Beers Ship To: Lake Ann Park Shop 7700 Lake Ann Park Drive Chanhassen, MN 55317 Email: abeers(a)_ci.chanhassen.mmus Shipping Contact Name: Telephone: 952-361 -3504 Fax: 952-36 1 -3549 Toll Free: 800-747-1452 E-mail: playscapes@earthlink.net a —ter—° A15 , l t • j Phone: 952-227-1304 Fax: Bill To: Date: 12/1/2015 Qty Design/Item # Description Total 2 Shelter Classic Recreation Shelterss $ ,.. 30, 538.00 Model - 28' Dallas (Hexagon) features: - 8:12 Roof Pitch - Two Tiers - HR36 Roofing - 7'6" Eave Height - 24 go trim fascia - (6) Surface Mount Columns - TGIC poly powder coat w/zinc rich primer - 40 Ib Snow Load / 90 mph Wind Load "Price includes Shipping "Price includes (3) sets of Structural Calculations. Subtotal $ 30,538.00 Shipping $ - Sales Tax $ - Total $ 30,538.00 NOTE: Price is contingent upon both shelters being purchased and shipped together. Allow 10-12 weeks for delivery. NOTE: Shelter size is measured "point to point" of roof. NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials. Once customer has signed quotation, your order cannot be changed or canceled. Please allow 3 to 4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessaryfor installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. If product is refused by customer upon deliveryfor any reason (unless damaged), without prior authorization from Midwest Playscapes, Inc., the customer agrees to pay 20% restocking. fee plus freight charges. If we can be of Other Assistance, please feel free to contact us. Signed:f Mike Korth Accepted _ Date: Printed Name: Date: Project Name: Location: Contact Name: Phone: Email: MIDWEST PLAYGROUND CONTRACTORS INC. 500 Pine Street, Suite 103 Chaska, MN 55318 Phone: 952-361-3504 Fax: 952-361-3549 Email: playscapes@earthlink.net Installation Quotation 12/1/15 City of Chanhassen Chanhassen, MN 55317 Adam Beers 952-227-1304 abeers@ci.chanhassen.mn.us Description of work to be done .................................. Installation of Two (281) Dallas Shelters ............. $10,300.00 on existing Concrete Footings. (Park locations are Greenwood Shores and Carver Beach Playground). Amount $ 10,300.00 Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate, all material/dirt will remain on site to be removed by others, unless stated otherwise. Prices shown do not include Site Restoration. Terms: Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5o will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Installation rates are based on normal conditions. Price does not include prevailing wages, unless otherwise noted. If we can be of further assistance please contact us. Accepted by: Date: PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen, MN QUOTE FORM CITY OF CHANHASSEN Quotes must be returned by December 14th . by email or fax Email : abeers@ci.chanhassen.mn.us Fax: 952.227.1310 Attn: Adam Beers SUBMITTED BY: Name MId,WGSt Pia.,/56c pe5 Address 5u- N t' k Telephone o f2, 3 t- t. 3 50 4 x 12 S L'o } t 0 4 Fax ---3549 VACSI: ' MN 5531 f, email oIQ j5LCXne-s La) P, _Y--Hn(anjGy1L'1 Contact M I K E K0 R'f H PROJECT DESCRIPTION Vendor will be responsible for delivery and installation of structure (See line item k 5 in section A). Designs must comply with all local, state and federal safety and accessibility codes and/or guidelines. Engineering - All building designs must include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be included. Snow loads should be no less than 37 Ibs/sgft. Wind load should be no less than 90 MPH. Soil load should be no less than 1500 lbs/ sgft. No Corrections. Shelters will be located at two seperate park locations: Greenwood Shores Park and Carver Beach Playground. OFFER Shape - Hexagon / Size 28'/ Roof - Metal two-tier roof type/ 8:12 pitch roof (No Cupola)/ Steel Frame Construction - No/ Low maintenance The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Drawings and ANY Addenda, and in accordance with the provisions thereof, hereby propose to famish all labor, materials, and equipment necessary to complete the order and installation in Chanhsssen Parks. Estimated quantities listed on bid form or clarified in Addendum will be used alone with bidders submitted unit prices and lump sum prices to tabulate bid totals Each submitted bid will be calculated using the same estimated quantities Estimated Quantities shown on the Bid Form are not guaranteed. "UNIT PRICE" bids Shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for "UNIT PRICE" bid items shall be based on the actual authorized and installed Contractor 's bid quantities. Each bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the Contract Documents, "LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for "LUMP SUM" bid items shall be based on the Contractor's bid price for completion of the work outlined in the Contract Documents. OWNER'S RIGHT The Owner reserves the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. The Owner, based on budgetary considerations, reserves the right to eliminate a particular line item. "Lump Sum" and "Unit Price" bids in the Bid Schedule shall prevail for eliminating or changing quantities of work items from those indicated in the Contract Documents, AWARD OF CONTRACT The Contract for the work outlined in the Contract Documents and this Bid Form, will be awarded to the lowest qualified quote. Lowest quote will be determined by the TOTAL BID PRICE for the accepted bid items and quantities, plus any alternates chosen by owner. No. Section Description Est. Qty, Unit Unit Price Total (unit x 1 28' Metal Octogon Two Teir Multi - Rib Roof Type, 8:12 Pitch Roof 2.00 i 3,14 1C1 4 Delivery 2,00 a I F' 5, -7 Alt - 5 Installation of Park Shelter/ per universal building code & City of 2.00 Chanhassen permitting. Anchor bolts to be installed by vendor C BASE BID TOTAL I hereby propose and agree to furnish all labor, materials, removal, overhead, profit, insurance, and other costs required to complete the Base Bid Work described in the Drawings for the following amount. WRITTEN: FOt^+y TinOU5and, Eigcif HU.Vt y- rrbLlr}V EIGkf DOLLARS CONTRACTB. AND QUALITY CONTROL The undersigned agrees to achieve Substantial Completion shelter structures by May 15, 2016, Bidder understands the retainer is set at 5.0% until satifactory completion of work. 1 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 have visited the work site to vedfv existinq conditions in regard to the Co It is understood and agreed that this Proposal cannot be withdrawn within Sixty (60) days without the consent of the Owner. Name:ytt is `>1L�r'7 6t Signature Street SQA City, State, Zip e -Aa sko , Md, End of Contract Firm Name ml �y_;e- S"7 ���GGf SLc2%J�S 1ktL . Phone Fax C15 3 5,q C/ If a partnership, list name and addresses of all partners. If a corporation. Affix corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing. 2 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 Capital Improvement Program 2016 rhru 2020 City of Chanhassen, MN Project # PK&T-120 Project Name Neighborhood Park Picnic Shelter Initiative Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 4004008-4706 Account #3 Priority n/a Account #2 Account #4 Description I Total Project Cost: $500,000 Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting location for activities and events. 2016 - Greenwood Shores Park and Carver Beach Playground 2017 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park 2018 - Sunset Ridge Park and Prairie Knoll Park Justification This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong element in our mission of providing for today while planning for the future. Prior Expenditures 1 ' 20,000, Construction Total Prior Funding Sources 220,000 General Fund Surplus Total 2016 2017 2018 2019 2020 Total 80,000 120,000 80,000 280,000 Total 80,000 120,000 80,000 280,000 2016 2017 2018 2019 2020 Total 80,000 120,000 80,000 280,000 Total 80,000 120,000 80,000 280,000 Budget Impact/Other This will add minimal annual operations impact.