Portable Restrooms, Award Bid for 2016-2017 ContractCITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen: MN 55317
Administration
Phone: 952.227.1100
Fax: 952.2271110
Building Inspections
Phone: 952.227.1180
Fax: 952.2271190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.2271140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax 952 2271404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Adam Beers, Park Superintendent
DATE: February 8, 2016 f
d�
SUBJ: Award of Quote, Portable Restroom Contract, Imperial Porta -palace
PROPOSED MOTION:
"The City Council awards the 2016-2018 quote for portable restroom services to
Imperial Porta Palace in the amount of $29,953 per year."
Approval requires a simple majority vote of the City Council.
BACKGROUND
The City received three quotes for portable restrooms that provide service to our city
parks throughout the year. The City of Chanhassen has retained Imperial Porta
Palace for the last eight years. Despite some service quality issues last year, it is
staff's recommendation to renew their contract for 2016-2018. Staff will monitor
cleaning frequency throughout the season and provide ongoing feedback to Imperial
Porta Palace. The contract includes an option to extend service to March 31, 2020
with a 3% increase.
The following quotes were received:
Bidder
Total Cost
Imperial Porta Palace
$29,953.00
Biffs Inc.
$42,091.50
Pim7m�sohnny's
$45,700.00
Public Works RECOMMENDATION
7901 Park Place Staff recommends that the City Council award the 2016-2018 portable restroom
Phone: 952.227.1300
Fax: 952.227.1310 contract to Imperial Porta Palace in the amount of $29,953 per year. The 2016 budget
includes $30,400 for these services.
Senior Center
Phone: 952.227.1125 ATTACHMENTS
Fax: 952.2271110
1. Quotes
Web Site
www.ci chanhassen.mn us
g:\pw\adam\portable restrooms\2016 award of quote portable restrooml .docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Imperial Porta Palace
312 4th Street
Box 9A
Courtland, Minnesota 56021
1-800-289-6428
1-507-334-0170 fax
wwwjMPLt�LiQ!PqdO )- fgct.cqt�rl
L-qj— — -
December 23. 2015,
Adam Beers
Park Superintendent
Chanhassen Public )A"orks
1591 Park Rd
Chanhassen.,%,IN 55317
Re: Portable restroom contract 4,I1/2016- 3/31 I2018
"thank you for giving imperial Porta -Palace the opportunity to oirice again proN ide portable rest room service
for the City ofChanhassen. We have en (-)Ned working xNitli cit, your city the last eight years and look forward to
continuing to serve VOU.
This is a two vear contract starting April 1. 2016 - March 3 1. 2,018 with a two year extension it'you so
choose to extend the contract to March 31. 2020 with a 3�1,,o increase option after March 31, 2018.
Contracted Rates:
Units serviced once a week
Regular units $50.00 per tnonth
Handicap units $115.00 per month
L.7nits serviced twice a %\cek
Re-ular units $90.00 per month
Handicap units $155.00 per month
Damage Waiver Included in price
Winter Service Included in price
Tip over Charge Included in price
.Njoving fee Included in price
Special events
Regular units $50.00 each
Handicap units $ 100.00 each
Delivery and set Lip No charge
Imperial Porta Palace
312 4th Street
Box 9A
Courtland, Minnesota 56021
1-800-289-6428
1-507-334-0170 fax
With the units and sites you placed
units in 2015 here is the breakdown }ger month:
April
$ 178.50 0x per week service) 4/1 — 4/7/2016
April
$2590.00 (1x per %%eek service) Deliver on 4I$r2016
Muy
53425.00 (I x per �%ec:k service)
June
$4585.00 (2x per x%eek service)
July
$4585.00 (2.x per %, eek service)
August
$4595.00 (2x per %tie:ck service;)
September
$3425.00 (1 x per week service)
October
$2475.0011x per week service) PICK UP units on 1012-221016
October
$ 229.50 ( l x per wee service) 10/23 — 10/311201 C
November
775.00 (1 x per week service )
December
775.00 (1 x per week service)
January
S 775.00 9 1 x per week service)
February
$ 775.00 (1 x per week service)
;March
$ 775.00 ( 1 x per week service)
Total for the season based
52993.00
on the above dates
and servicing
Special event pricing does not include extra service on the units
Sales tax is added to all rent and service if %'ou become taxable.
All units will be delivered on the date requested by the City of Chanhassen
`v4'e look forward to serving you. Please call if you have any questions.
Please sign and return one Copy to us.
Sincerely.
Charles Budde
Imperial Porta -Palace
Adam Beers
Parks Super,,,isor, City of Chanhassen
The City of Chanhassen is requesting price quotes for portable restrooms. Currently we are looking to
contract 34 regular units and 15 ADA handicap accessible units.
Cost breakdown listed below.
Units serviced once per week:
Regular Units:
$58.50
Handicap Units:
$110.00
Units serviced twice per week:
Regular Units:
$113.00
Handicap Units:
$164.50
Additional Unit Cost: fi
Damage Waiver:
Winter Service Charge:
Tip Over Charge:
Moving Fees:
Hand Sanitizer in Units
Delivery and pick up Charges:
Special Events:
Regular Units:
Handicap Units:
Delivery and Setup:
$ N/C
$ N/C
$ N/C (on route day)
$ N/C
$ N/C
$ N/C
$36.00
$99.00
$ N/C_
I am requesting a two year contract. The quotes are to be returned by November 23rd 2015. Please
send to: Adam Beers, 7901 Park Place, Chanhassen MN 55317. Or email to
abeers65Dci.chanhassen.mn.us.
Thank you.
Adam Beers
7imM11, <oL'(", 11;
The City of Chanhassen is requesting price quotes for portable restrooms. Currently we are looking to
contract 34 regular units and 15 ADA handicap accessible units.
Cost breakdown listed below.
Units serviced once per week:UC��
Regular Units: $ 65.00
Handicap Units: $125.00
Units serviced twice per week:
Regular Units:
Handicap Units:
Additional Unit Cost:
Damage Waiver:
Winter Service Charge:
Tip Over Charge:
Moving Fees:
Hand Sanitizer in Units
Delivery and pick up Charges:
Special Events:
Regular Units:
Handicap Units:
Delivery and Setup:
$65.00
$175.00
$ N/C
$ N/C
$25.00
$ No Charge if done on route
$ Included
$ N/C
$55.00
$125.00
$ N/C
I am requesting a two year contract. The quotes are to be returned by November 23rd 2015. Please
send to: Adam Beers, 7901 Park Place, Chanhassen MN 55317. Or email to
abeers@ci.chanhassen.mn.us.
Thank you.
Adam Beers