Approve Consultant Contract for Lower Bluff Ck Dist San Sewer Study700 Mai ket Boulevard
PO Box 147
Chanhassen, MN 55317
Adinn ustration
Phone: 952.227.1100
Fax: 952.227.1110
Building un pectunns
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
MEMORANDUM
TO:
FROM
DATE:
Todd Gerhardt, City Manager
Paul Oehme, Director of Public Works /City Engineer i
February 8, 2016
SUBJ: Approve Consultant Contract with Kimley -Horn for Preparation of a
Feasibility Study for Sewer and Water Extension along TH 101 South
of Pioneer Trail — PW285EE
"The City Council approves a professional services contract in the amount of
$34,450.00 with Kimley -Horn for preparation of a feasibility study for extension of
sewer and water along TH 101 South of Pioneer Trail.
City Council approval requires a simple majority vote of the City Council present.
Park & Recreation
BACKGROUND
Phone: 952.227.1120
Fax: 952.2271110
On November 23, 2015, the City Council approved the Environmental Assessment
Worksheet (EAW) and adopted the Official Map for the TH 101 Improvements from
Recreation calmer°
Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61).
2310 Coulter Boulevard
Phone: 952.227.1400
Fax. 952.227.1404
The Carver County Board reviewed the status of the project and preferred alignment
on October 27, 2015,
Planning
Natural Resources
DISCUSSION
Phone: 952.227.1130
Fax: 952227.1110
During the TH 101 EAW public process, some of the property owners along the TH
Public Works
101 corridor expressed interest in the extension of sewer and water to their property
7901 Park Puce
so they can develop. Currently, the State of Minnesota may have turnback funds
Phone: 952.227.1300
available for TH 101 improvements in 2023. Unless a new funding source is secured
Fax: 952.227.1310
such as a federal grant, TH 101 will likely not be improved for at least 7 years. It is
most cost effective to install sewer and water improvements at the time TH 101 is
Senior Center
improved. However, with many residents desiring to develop, advancement of
Phone:
Phone: 952.227.1125
5
Fax: 9522271110
extension of sewer and water to this area prior to the TH 101 roadwa y improvements
p
is recommend to be evaluated. Some properties many not want to develop at this
absite
time so other sewer and water alignments other than what is in the Comprehensive
�p�ww.ci.ctranhas en.rnn.�� plan will need to be evaluated.
The feasibility study for extending City utilities to this area is one of the 2016 Key
Financial Goals. In order to complete this study, the City will need help from a
Chanhassen is a Cnrnmi unity for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
Approve Consultant Contract for
Sewer and Water Ext. Study along TH 101
February 8, 2016
Page 2
consultant firm. Kimley-Horn and Associates worked on the utility layout for the TH 101
preliminary design. Staff recommends using them for the next utility study. The study is planned to
include evaluation of three alternative alignments. One alternative alignment would include
evaluation of an alignment per the Comprehensive Plan. Another alternative alignment would
evaluate extending City utilities along Pioneer Trail to TH 101. The third alternative would be to
extend sewer along TH 101 north of Pioneer Trail. The study would include an open house so staff
can gathering information and comments for the neighborhood. A report would be drafted and
presented to the City Council for consideration.
As with all engineering contracts, the consultant must submit periodic invoices that staff will review
before processing. The consultant will be required to submit timesheets verifying the hours worked
on the project and expense sheets. Staff will review the invoices and expense sheets for accuracy
and conformance to the contract.
Funding for the project would be from the sanitary sewer utility fund.
Attachment: Resolution
\\cfs5\cfs5\shared—data\eng\public\pw285bb lower bluff creek district san sewer conn\020816 bkgd appv consultant contract.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 8, 2016 RESOLUTION 2016 -
MOTION Y: SECONDED BY:
A RESOLUTION APPROVING .. CONSULTANT CONTRACT
AND ASSOCIATES FOR PREPARATION OF A FEASIBILITY STUDY FOR
EXTENTION OF SEWER AND WATER ALONG TH 101 SOUTH
BE IT RESOLVED that the City of Chanhassen enter into a consultant contract with
Kimley -Horn and Associates for professional services for the following scope of work:
The consultant work in generally includes: Preparing a feasibility study for the extension
of sewer and water along TH 101 south of Pioneer Trail.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Enter into a consultant contract with Kimley -Horn and Associates to provide the general
services necessary for preparing a feasibility study for extension of sewer and water along
TH 101 south of Pioneer Trail.
Passed and adopted by the Chanhassen City Council this 81" day of February, 2016.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
INDIVIDUAL PROJECT ORDER (IPO) NUMBER 28
Describing a specific agreement between Kimley -Horn and Associates, Inc, ("Consultant), and the City of
Chanhassen ( "City ") in accordance with the terms of the Agreement for Professional Services dated March 3,
2003, which is incorporated herein by reference.
Identification of Project: Lower Bluff Creek District Sanitary Sewer Study
City Project P W285bb
General Category of Services: Sanitary Sewer Study
Specific Scope of Basic Services: Complete a sanitary sewer service study for the Lower Bluff Creek
District as described in the attached Scope of Services (Exhibit A).
Additional Services if Required: None identified at this time
Deliverables: Sanitary Sewer Study Report
Method of Compensation: To be billed on an hourly (cost plus) basis as detailed in the
attached Estimated Costs summary (Exhibit B)
Schedule: See attached Project Schedule (Exhibit Q
Special Terms of Compensation: None
Other Special Terms of
Individual Project Order: None
ACCEPTED:
CITY OF CHANHASSEN
BY:
TITLE: C L,
DATE: _ +
KIMLEY -HORN AND ASSOCIATES, INC.
BY:
o
TITLE: y ;- /! /J C
DATE:
EXHIBIT A
SCOPE OF SERVICES
INDIVIDUAL PROJECT ORDER (IPO) NO. 28
LOWER BLUFF CREEK DISTRICT SANITARY SEWER STUDY
CITY PROJECT 285bb
The City of Chanhassen recently completed preliminary design for TH 101 from Pioneer Trail
(CSAH 14) to Ftying Cloud .Drive (CSAH 61) within the Lower Bluff Creek Sanitary Sewer
District. As a part of this project, preliminary concept plans were developed for the sanitary
sewer and water main improvements that would be necessary to provide future utility service for
properties in the surrounding area. During the public involvement process for the TH 101
project, some of the property owners in the area expressed interest in expediting utility
improvements to facilitate development of their properties. Representatives from the Mustard
Seed at Halla Nursery (Mustard Seed) and Halla Greens Executive Golf Course ( Halla Goff
Course) have requested that the City further study the feasibility of providing sanitary sewer
service to the area to facilitate the development of their properties.
Kimley -Horn will review the feasibility of extending sanitary sewer service to the Mustard Seed
and Halla Golf Course properties including the following tasks:
1. Review Existing Conditions
A. Kimley -Horn will prepare a base map of existing conditions utilizing the City's GIS data
for existing contours and utility information and City as -built drawings.
B. We will review the capacity of downstream existing lift stations and sanitary sewer pipe to
determine feasible alternatives to provide sanitary sewer service to the Mustard Seed, the
Halla Golf Course properties, and other properties along TH 101 between Pioneer Trail
and Lakota Lane. We will rely on information within the City's 2030 Comprehensive Plan
and information provided by City staff to determine excess capacity in downstream
infrastructure.
C. We will coordinate a geotechnical exploration of the project area. We have assumed that
this may include up to 6 soil borings, We have assumed that the geotechnical exploration
work will be completed by others under a separate contract with the City.
2. Evaluate Sanitary Sewer Options
A. Kimley -Horn will review land use maps, consult City staff on development opportunities,
and determine design sanitary sewer flow rates for the potential developable land within
the project area.
B. We will evaluate options to provide sanitary service to the Mustad Seed, the Halla
Golf Course properties, and other properties along TH 101 between Pioneer Trail and
Lakota Lane. We will evaluate options for the routing of sanitary sewer including the
following:
• Through the Bluff Creek Golf Course property as shown in the City's Comprehensive
Plan.
• Along Pioneer Trail west to the proposed future lift station location along Powers
Boulevard north of Pioneer Trail.
• Along TH 101 to the existing lift station Iocated at the northwest corner of the CSAH
101 and West 951b Street intersection. This option may also include the extension of a
new forcemain from the lift station north to Lyman Boulevard.
3. Sewer Study Report
A. We will prepare a report summarizing the Endings of the sanitary sewer study. A
proposed outline for the content of the report is as follows:
• Proposed Improvements
• Estimated Costs
• Summary and Recommendations
The report will include exhibits illustrating the proposed improvements. The exhibits will
be suitable for use at an open house meeting.
A draft report will be submitted to City staff for review and comment. After receiving
comments and input from City staff, we will make revisions to the draft report and
complete the final report.
4. Meetings
A. We will conduct one (1) neighborhood open house meeting to present the preliminary
results of our study and gather stakeholder input. We will prepare the open house invite
and provide the City with up to fifty (50) printed copies. We have assumed that the City
will mail the open house invites.
B. We will prepare for and attend one (1) City Council work session to discuss the results of
the study.
C. We will prepare for and attend up to four (4) meetings with City staff.
Our scope of services does not include any of the following services:
• Topographic Surveying
• Geotechnical Exploration.
• Final Design
EXHIBIT B
ESTIMATED COSTS
INDrMUAL PROJECT ORDER (IPO) NO. 28
LOWER BLUFF CREEK DISTRICT SANITARY SEWER STUDY
CITY PROJECT 285bb
Kirnley -Horn proposes to perform all services for the project on an hourly (cost plus) basis using
our current standard hourly rate schedule. The following is a summary of our estimated costs for
the project.
Mork Task
Estimated Fee
1. Review Existing Conditions
$
4,500
2. Evaluate Sanitary Sewer Options
$
15,000
3. Sewer Study Report
$
6,000
4._ Meetings
$
7,000
Subtotal -
$
32,500
Reimbursable Expenses
$
1,950
Total Estimated Cost
$
34,450
Our total estimated cost for the scope of services included as a part of this IPO is, therefore,
$34,450 including all labor and reimbursable expenses.
EXHIBIT C
SCHEDULE
INDIVIDUAL PROJECT ORDER (IPO) NO. 29
LOWER BLUFF CREEK DISTRICT SANITARY SEWER STUDY
CITY PROJECT 285bb
Work will be completed based upon a schedule agreed upon with the City of Chanhassen. A
possible schedule for the project is detailed below.
Begin Work
Draft Report Complete
Open House Meeting
City Council Work Session
Final Report Complete
February 15, 2016
April 15, 2016
Late April/Early May 2016
May 2016
May 27, 2016