Approve Consultant Contract for Market Blvd Traffic Study7700 Market BOUhvard
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MEMORANDUM
TO: Todd Gerhardt, City Manager 0`
FROM: Paul 0chme, Director of Public Works/City Engineer�
DATE
SUBJ
February 8`20|6
Approve Consultant Contract for Traffic Study Along Market Boulevard
"Approve Consultant Contract with and Associates for Traffic Study along Market
Boulevard between TH 5 and W. 78th Street in the amount of $25,900, City Project PW236D
City Council approval requires a simple majority vote of the City Council present.
aMnow
The City has seen some traffic growth in the downtown over the last several years especially oo
Market Boulevard. Some properties iu the downtown may redevelop in the near future adding
additional traffic 10 the already congested roadway system. Staff io recommending u traffic study
he completed o1 this time and potential improvements beidentificdto plan for the future growth.
Also, the pavement condition on Market Street should be rehabilitated in a few years based on the
current pavement index. Potential traffic capacity improvements should be completed a1 the same
time. A traffic study tolook at current and future needs in the downtown ia one of the City
Council's 2010 Key Financial Goals. In order to complete this traffic so/dv' the City will need
help from uconsultant firm.
The scope nf the traffic study includes:
|. Traffic volume and turning movement counts m1 each intersection along Market
Boulevard.
2. Complete current day traffic capacity analysis.
3. Review intersection access management.
4. Review potential redevelopment traffic impacts.
5. Complete future todficvolume forecasts.
6. Review historical crash records.
7. Estimated future tumingmooven\snta at each intersection.
8. Identify potential improvements needed to accommodate potential future todfioneeds.
9. £ugioccr`m opinion on costs for potential bupnxvcozemm.
10. A report drafted and presented to the City Council for consideration.
and Associates has worked (m traffic studies for the City in the past. Their work
has been acceptable. &a with all engineering contracts, the consultant must submit periodic
invoices that staff will review before processing. The consultant will be required to submit
tinucmbee1a verifying the hours worked uu the project amdezpeomeohcctm.S1uffvviDusviovvdbc
invoices and expense sheets for accuracy and conformance to the contract.
Funding for the project would bo from the Pavement Management Fund.
Attachments: }lemo|uhVn
CIP# ST-018
CITY OF CHANHASSEN
• r . 1,
DATE:
C "r
MOTION : SECONDED
A RESOLUTION APPROVING CONTRACT
AND ASSOCIATES FOR PREPARATION OF A TRAFFIC STUDY ALONG MARKET
BOULEVARD BETWEEN TH 5 AND W. 78TH STREET
PW236D
BE IT RESOLVED that the City of Chanhassen enter into a consultant contract with
Kimley -Horn and Associates for professional services for the following scope of work:
The consultant work in generally includes: Preparing a traffic study along Market
Boulevard between TH 5 and W. 781h Street.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
Enter into a consultant contract with Kimley -Horn and Associates to provide the general
services necessary for preparing a traffic study along Market Boulevard between TH 5 and
W. 78th Street.
Passed and adopted by the Chanhassen City Council this 81h day of February, 2016.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
Description Total Project Cost: $3,760,000
VI WIP WHU 6ULLCY WIU !MCWRIK'Rep1�77 ffor
lity streets. Also included in this Project are trails and City parking lot rehabilitations, Seal-coat projects will be determined annually based on
he pavement condition index as generated by the pavement management program. The street department uses this funding source to pay for
)ituminous material for annual street patching,
will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures,
Prior
Expenditures
2016
2017
2018
2019
2020
Total
EEI =35,000
Maintenance
485,000
285,000
285,000
285,000
285,000
1,625,000
Total
Total
485M
285,000
M1000
285,000
MAN
1,624000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
=.135000
Street Pavement Management
100,000
100,00
100,000
100,000
100,000
500'ODO
Total
Tax Levy
385,000
185,000
185,000
185,000
185,000
1,125,000
Total
485M
M1000
285,000
285,000
285MO
1,625iM
RE
INDIVIDUAL PROJECT ORDER (IPO) NUMBER 29
Describing a specific agreement between Kimley -Horn and Associates, Inc. ( "Consultant'), and the City of
Chanhassen ( "City ") in accordance with the terms of the Agreement for Professional Services dated March 3,
2003, which is incorporated herein by reference.
Identification of Project: Market Boulevard Improvements (TH 5 to West 78h Street)
City Project PW236d
General Category of Services: Traffic Study Services
Specific Scope of Basic Services: Complete a traffic study and prepare a report for the possible
reconstruction of Market Boulevard between TH 5 and West 78ie
Street. Prepare a concept layout for a possible roundabout at the
West 78f6 Street and Great Plains Boulevard intersection. See
attached Exhibit A for a more detailed scope.
Additional Services if Required:
Deliverables:
Method of Compensation:
Schedule:
Special Terms of Compensation:
Other Special Terms of
Individual Project Order:
ACCEPTED:
CITY OF CHA/N/HASSEN
BY:
TITLE: J J 1
DATE:' 7
None identified at this time
Traffic Study Report
Roundabout Concept Layout
To be billed on an hourly basis as detailed in the attached
Estimated Costs summary (Exhibit B)
See attached Project Schedule (Exhibit C)
None
None
KIMLEY -HORN AND ASSOCIATES, INC.
o
BY: /
TITLE: S/, Via �/mhl/
DATE: i 041. �Gl
EXHIBIT A
SCOPE OF SERVICES
INDIVIDUAL PROJECT ORDER (IPO) NO. 29
MARKET BOULEVARD IMPROVEMENTS (TH 5 TO WEST 78rn STREET)
CITY PROJECT PW236d
The City of Chanhassen is considering possible improvements to Market Boulevard between West
7$'h Street and TH 5. The proposed improvements would include the reconstruction of the
roadway to include turn lane improvements and possible access consolidation. Kimley -Horn will
assist the City with the further development of the project including traffic study services and the
preparation of a report to detail the proposed scope and estimated cost of the improvements.
The City of Chanhassen is also considering the possible construction of a roundabout at the
intersection of West 78h Street and Great Plains Boulevard to replace the existing signalized tee
intersection at this location. Kimley-Horn will assist the City with the preparation of a concept
layout for the potential roundabout and prepare an estimated cost for the improvements.
The following is our detailed scope of services for the proposed improvements:
1. Market Boulevard Traffic Study and Report
A. Data Collection -- Kimley -Horn will collect weekday 13 -hour turning movement counts
(7 :00 AM to 8:00 PM) at the intersections along Market Boulevard between TH 5 and
West 78`k Street, as listed below:
• Market Boulevard & Trunk Highway 5 (signalized)
• Market Boulevard & W 70 Street (unsignalized)
• Market Boulevard & Walgreen's Driveway (unsignaaed)
Market Boulevard & Market Street (unsignalized)
• Market Boulevard & Market Square Driveway (unsignalized)
• Market Boulevard & W 78m Street (unsignalized)
Kimley -Horn will perform a field visit during the weekday AM and PM peak hours to
observe current operations of the study corridor. As part of the field visit, the existing
roadway cross section and intersection lane geometries will be documented. Additionally,
a photo log of the corridor will be takem
B. Identify Existing Conditions — Kimley -Horn will perform a capacity analysis of existing
conditions along the study corridor using the latest version of Synchro /SimTraflic. The
analysis will be used as a baseline condition and will also help identify where existing
capacity issues may exist.
C. Review Access Management — Kimley -Horn will review locations and spacing of existing
intersections and driveways along the study corridor to determine the feasibility of any
access control modifications, closures, and/or consolidations, as well as benefits of
addition a raised median. Access management policies published by MnDOT will be used
as guidance. On -site circulation of existing private parcels will also be considered in the
review of access management.
D. Potential Redevelopment — The City will provide any information on potential
redevelopment of the land uses adjacent to Market Boulevard.
E. Future Volume Forecast — Kimley -Horn will develop future volumes for a 20 -year design
horizon. The City's Comprehensive plan and available historic traffic counts in the area
will be used as a basis for forecasting the future turning movement volumes at the study
intersections. Additionally, changes is traffic volumes as a resuli of any redevelopment will
be accounted for.
F. Crash Data — Kimley -Horn will review and summarize historic crash data as part of the
access management review. Crash data will be provided by the City.
G. Turn Lane Analysis — Kimley -Horn will review the turning movement volumes and
determine appropriate locations for left -turn and right -turn lanes based on operations and
the National Highway Cooperative Research Program (NCHRP) Report 457: Evaluating
Intersection Improvements will be used as general guidance for the recommendation of
turn lanes.
H. Horizon Year Capacity Analysis — Kimley -Horn will develop up to two layout options for
the study corridor based on the future traffic volumes, access management improvements,
and turn lane improvements. Kimley -Horn will perform a capacity analysis of up to two
layouts for the study corridor. This information will be used in part to identify the
preferred layout.
I. Report — Ki nley -Hom will prepare a report summarizing the results of the traffic analysis
and detailing the recommended improvements. The report will included estimated costs
and exhibits illustrating the proposed improvements. A draft report will be prepared and
submitted to City staff for review and comment. After receiving comments and input from
City staff, we will make revisions to the draft report and complete the final report.
We have assumed attendance at up to three (3) meetings with City staff as a part of the scope
of services.
2. West 78`h Street and Great Plains Boulevard Roundabout
KimIey -Horn will prepare a visual image/rendering of a concept layout for a roundabout at the
West 78`h Street and Market Boulevard intersection. We will also develop a preliminary cost
estimate for the construction of the roundabout.
Our scope of services does not include any of the following services:
• Topographic Surveying
• Geotechnical Exploration
• Final Design
EXHIBIT B
ESTIMATED COSTS
INDIVIDUAL PROJECT ORDER (IPO) NO, 29
MARKET BOULEVARD IMPROVEMENTS (TH 5 TO WEST 78Ta STREET)
CI rf PROJECT PW236d
Kimley -Horn proposes to perform all services for the project on an hourly basis using our current
standard hourly rate schedule. The following is a summary of our estimated costs for the
individual work tasks included in this IPO.
Work Task Estimated Fee
1, Market Boulevard Traffic Study and Report $ 18,500
2. West 78`4 Street and Great Plains Boulevard Roundabout $ 6M0
Subtotal $ 24,500
Reimbursable Expenses $ 1.400
Total Estimated Cost $ 25,900
Our total estimated cost for the scope of services included as a part of this IPO is, therefore,
$25,900 including all labor and reimbursable expenses.
EXHIBIT C
SCHEDULE
INDIVIDUAL PROJECT ORDER (IPO) NO. 29
MARKET BOULEVARD IMPROVEMENTS (TH 5 TO WEST 78M STREET)
CITY PROJECT PW236d
Work will be completed based upon a schedule agreed upon with the City of Chanhassen. The
following is a proposed schedule for the project.
Begin Work
February 15, 2016
Draft Traffic Report Complete April 29, 2016
Final Report Complete May 20, 2016