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1. 2011 Budget PresentationBuilding Inspections BACKGROUND Phone: 952.227.1180 CITY OF Fax: 952227.1190 This evening, each department will present a PowerPoint showing their detailed Engineering MEMORANDUM C H'Y' SE couple different work sessions. In an effort to improve efficiency, last year we Fax: 952.227.1170 - °' - TO: Mayor and City Council 7700 Market Boulevard PO Box 147 FROM: Greg Sticha, Finance Director Chanhassen, MN 55317 Fax: 952.227,1110 DATE: August 23, 2010 Administration Phone: 952.227.1120 August 9 work session. Secondly, the attached memo outlines the budget Phone: 952.227.1100 SUBJ: 2011 Budget Discussion —Detailed Department Presentations Fax: 952.227.1110 Recreation Center Building Inspections BACKGROUND Phone: 952.227.1180 Fax: 952227.1190 This evening, each department will present a PowerPoint showing their detailed Engineering budget. In previous years, staff did these presentations in late October over a Phone: 952.227.1160 couple different work sessions. In an effort to improve efficiency, last year we Fax: 952.227.1170 held the discussion at one meeting. This year, our goal was to have the detailed budget discussion earlier so that the council had more time before setting the Finance preliminary levy in September. Phone: 952.221.1140 Fax: 952.227,1110 As staff goes through the presentations, please keep the following things in mind. Park & Recreation First, the presentations are based on Scenario #1 which was discussed at the Phone: 952.227.1120 August 9 work session. Secondly, the attached memo outlines the budget Fax: 952.227.1110 assumptions used in preparing the budgets and the three scenarios discussed at our last meeting. Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 The city council asked what impacts there might be on the budget if we go from Fax: 952.227.1404 Scenario #1 to Scenario #2. The last slide of each department's presentation includes the amount of expenses that would most likely need to be cut in each Planning & department. Staff will be discussing the impact each of those reductions could Natural Resources have on the budget and/or services. Phone: 952.227.1130 Fax: 952.227.1110 Lastly, it is important to note that because we are discussing the detailed budgets Public Works much earlier than in prior years, there is the possibility that some of the 1591 Park Road information could change between now and when we set the final levy in Phone: 952.227.1300 December. Specifically building permit revenue, healthcare costs, interest income Fax: 952.227.1310 revenue, and utility & fuel costs could still fluctuate somewhat between now and December. Staff put the budget together with the best information available at the Senior Center time. Phone: 952.227.1125 Fax: 952.227.1110 RECOMMENDATION Web Site wwadchanhassen.mn.us Based on all the information stated above, staff believes setting a preliminary levy as described in Scenario #1 would give the most flexibility before setting a final Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow 2011 Budget Discussion — Detail Presentations August 23, 2010 Page 2 of 2 levy in December. Since the final levy can only go down from the preliminary levy, staff believes setting a levy lower than Scenario #1 would not give the city as much flexibility to recover from any potential adverse factors that could impact the budget. NEXT STEP On September 13, the city council will set a preliminary tax levy that will be certified to the county. ATTACHMENTS 1. PowerPoint Presentations 2. Memo from August 9 th Work Session Meeting F: \GregS \Budget\201 I Budget \8 -23 Detail bud discussion - I.docx Services Provided Legislative, 1110 Salaries, special meeting reimbursements, travel, and training for the City Council Chanhassen Connection All memberships, i.e., League of Minnesota Cities Publication of ordinances and agendas Legislative - 1110 2011 2010 $32,300 Percent 0% Change Significant Changes: •None Contractual Total Services Budget • :11 I 1 • 11 $200 $76,800 $109,300 0% 0% 0% Potential Cost Reductions: $1, 000 (Contractual Services) $32,300 $200 $I 10 ONTre re Administration 1120 "Provides for the administration of the entire City organization, including human resource activities, economic development, contract and records management, coordination of the budget and CIP, and general departmental support. " Services Provided /Outcomes Administration, 1120 Staff: City Manager, Assistant City Manager, Office Manager, Receptionists (2) Human Resources Prepare City Council packets Licensing Economic Development Customer and Support Services City communications — Connection, electronic message center, website, etc. Postage Administration - 1120 2011 2010 $395,700 Percent +3.1% Change Significant Changes: *None Contractual Total Services Budget I ON 11 $500 $65,000 $461,200 0% -2.2% +2.4% Potential Cost Reductions: $2,700 (Contractual Services) $408,000 $500 Services Provided /Outcomes Finance, 1130 Staff: Finance Director, Accountant II, and two accounting clerks. The audit contract and related accounting services represents all of the $39,000 in professional services The department produces the CAM (audit), Budget, CIP, and all other long -term financial planning documents The department manages payroll, utility billing, investments, accounts payable /receivable, and all other accounting and financial reporting functions. Finance - 1130 Personal Materials Contractual Capital Total Servic Supplies Services Outlay Budge 1 1 ' • :11 ' 11 ' 1 11 ' 11 ' 11 Percent +3.7% 0% Change L es H '� +3.0% Significant Changes: •There are no significant changes in the Finance Department budget. Potential Cost Reductions: $2, 000 (Contractual Services) Services Provided Legal, 1140 Contract with Campbell Knutson for City Attorney, prosecutorial services, etc. Fees for other legal services — i.e. Bond Counsel, T I F, etc. Legal - 1140 Contractual Total Services Bud 4 0 2011 $145,000 $145,000 2010 $148,000 $148,000 Percent -2% -2% Change Significant Changes: *Reduced Budget to reflect actual spending Potential Cost Reductions: $3, 000 (Contractual Services) Services Provided Property Assessment, 1150 Contract with Carver and Hennepin Counties Property Assessment, 1150 2011 $112,100 2010 $110,000 Percent +1.9% Change Significant Changes: Total -7m ud $112,100 $110,000 +1.9% •Provides for increased per parcel rate and small increase in number of parcels to be assessed. Potential Cost Reductions: None identified. Services Provided /Outcomes MIS, 1160 Staff: MIS Coordinator /PC Specialist Acquisition, Service &Support for Network Servers, Printers, and Infrastructure Acquisition, Service &Support of End User Computers and Devices Support PC Software Applications, Manage Vendor Software Acquisition, Service &Support Telecommunications Hardware and Software MIS - 1160 2011 2010 $173,000 Percent +3.5% Change Significant Changes: $2,400 1 Ylee Contractual Total Services Budget $72,400 $247,800 +5.5% +4.1% *Software Maintenance — Disk to Disk Backup Software, $3,300 *Software Maintenance Fee — Email Retention Software, $1,500 *Balance: Other Software Maintenance Fee Increases Potential Cost Reductions: $1,500 (Contractual Services) $179,100 $2,400 Services Provided /Outcomes City Hall, 1170 Staff: Building Maintenance Cleaning and Waste Removal Insurance: Auto, Property, General Liability Office Supplies City Hall - 1170 2011 2010 $69,900 Percent +3.1% Change Significant Changes: *None $48,300 +2.3% Contractual Total Services Budget $301,300 +0.1% $419,500 +0.9% Potential Cost Reductions: $14,200 (Materials & Supplies and Contractual Services) $72,100 $49,400 Services Provided /Outcomes Elections, 1180 Staff: Election Judges (PT, temporary positions) The City budgets one -half of election costs each year to avoid budget fluctuations No Elections in 2011. Elections - 1180 Contractual Personal • Budget Service Services 2011 $21,500 $6,700 $28,200 2010 $21,500 $6,400 $27,900 Percent 0% +4.7% +1.1% Change Significant Changes: *None Potential Cost Reductions: None Identified. Most activities mandated. Services Provided /Outcomes Library, 1190 Staff: none (provided by Carver County). City is responsible for Cleaning Waste removal Utilities Phones Building maintenance Library - 1190 Contractual Total Services Budge 2011 $3,000 $126,300 2010 $3,000 $134,200 Percent 0% -5.9% Change Significant Changes: $129,300 $137,200 'A *Utility costs did not increase as much as anticipated in 2009/2010, line item has been adjusting to reflect actual spending. Potential Cost Reductions: $2, 000 (Contractual Services) Services Provided /Outcomes Police Administration, 1210 Staff: Crime Prevention Specialist Contract with Carver County Sheriff's Office to provide Liaison Lieutenant, School Resource Officer, Investigator, 2 Corporals, and 10 Deputies Participate in Southwest Metro Drug Task Force Police Administration - 1210 2011 2010 $78,200 Percent +3.2% Change Significant Changes: $1,553,000 +1.4% fi Total -JMl ud $1,655,700 $1,631,200 +1.5% *No changes to Staffing Levels *City benefited from changes in the way that the cost allocations for police vehicles are calculated Potential Cost Reductions: None Identified. $80,700 $1,575,000 G 10 Offre re Fire Department 1220 "The mission of the Chanhassen Fire Department is to minimize loss of life, property and the environment in the City of Chanhassen from fires, natural disasters, life threatening situations and to assist other emergency agencies." Services Provided /Outcomes Fire Department, 1220 Staff: Fire Marshal, Deputy Fire Marshal, and Paid -on- Call Firefighters Services: Fire protection, fire suppression, emergency medical and rescue services, HAZMAT response, support for various non - emergency city events, i.e. parades, public gatherings Fire Department - 1220 2011 2010 $485,000 Percent +5.1% Change Significant Changes: $47,100 —1.1% Contractual Total Services Budget 1 11 •a 11 $116,000 $648,100 +13.8% •Increased Personal Service to reflect increased call volumes *Increased Contribution for Retirement +6.2% Potential Cost Reductions: $11, 000 (Materials & Supplies and Contractual Services) $509,500 $46,600 $I 10 ONTre re Community Service 1260 "Provides Animal Control, Code Enforcement, and Supports Law Enforcement. " Services Provided /Outcomes Community Service, 1260 Staff: 2 PT Community Service Officers (30 hrs per week) Respond to domestic and wild animal calls Vehicle Lockouts Assist with traffic direction, stalls, and medical calls Community Education Code Enforcement (i.e. Weeds & Grass) Community Service - 1260 Personal Materials & Contractual Total Service Supplies •• 2011 $57,600 $5,000 $12,600 $75,200 2010 $56,000 $5,000 $13,700 $74,700 Percent +2.9% 0% -8.0% +0.7% Change Significant Changes: *Reduced repair and maintenance expenses (replaced vehicle in 2010) Potential Cost Reductions: $1, 000 (Materials & Supplies and Contractual Services) Services Provided Engineering , 1310 Staff: 7 Employees — 3 of which are part -time Significant contracts —Annual bridge inspection and certification, street condition survey and data collection, contract survey work as needed. The Engineering Department is responsible for: Design and Project Management Services for roadways, sanitary and storm sewers, storm water management, water distribution mains and other civil engineering projects funded in the City's Capital Improvement Program Mapping —GIS services used for all departments Plan Review for Developments Pavement Management Traffic Counts Traffic Complaints Permits — Approximately 1,200 permits issued annually Variance, Encroachment Agreement & Vacation Requests Work with other agencies such as MnDOT and Carver County on joint projects Engineering - 1310 Personal Materials & Contractual q1 Service • Supplies •• 2011 $546,700 $1,300 $30,600 $578,600 2010 $530,400 $1,300 $31,200 $563,200 Percent +3.1% 0% -1.9% +2.7% Change Significant Changes: •None Potential Cost Savings: None Identified Street Maintenance 1320 "The mission of the Street Department is to provide the highest quality public works services to the public and other City departments, balanced through efforts to maintain a cost effective operation and to provide these services in a responsible and efficient manner. This mission is accomplished through the prudent use of resources, technology, innovations, teamwork, and coordination with other service providers. " Services Provided Street Maintenance Department 1320 Staff: 8 Employees Significant Contracts - Joint purchase of salt with MnDOT Responsibilities of Street Department: Snow Removal and Ice Control Pothole patching and Crack Sealing Tree Trimming and Mowing Activities Traffic Sign Installation and Maintenance Traffic Signal & Street Light Maintenance Pavement Marking Street Sweeping Storm Sewer Maintenance Pond Cleaning Street Department - 1320 Personal Materials & Contractual Total Supplies Service •• 2011 $666,600 $134,600 $32,700 $833,900 2010 $641,200 $141,600 $34,400 $818,500 Percent +4.0% -4.9% -4.9% +1.9% Change Significant Changes: • Materials & Supplies — Decrease in Equipment and Vehicle Supplies • Contractual Services — Decrease in Maintenance of Signs Potential Cost Saving - $6, 000 (Materials & Supplies and Contractual Services) Services Provided City Garage, 1370 Staff:4 Employees 3 Mechanics 1 Office assistant responsible for entire Public Works, Utility and Park Departments. Significant contract -Joint Fuel Purchase with State of Minnesota Maintain over $8 million worth of equipment City Garage - 1370 i 2011 2010 Percent Change $267,000 $259,400 +2.9% Significant Changes: $148,400 $168,400 -11.9% $95,500 $96,400 -0.9% •Materials & Supplies — Decrease in Fuel Budget $5,500 $3,000 +83.3% $516,400 $527,200 -2.0% Potential Cost Saving - $11,400 from Materials and Supplies and Contractual Services Services Provided Street Lighting and Signals, 1350 Staff: Most Maintenance work completed by Street department Significant contracts: Xcel Energy Minnesota Valley Electric Cooperative Street Lighting &Signals - 1350 41 Materials & Contractual Total Supplies Services Budget 2011 $5,000 $340,400 � $345,400 2010 $5,000 $343,400 $348,400 Percent 0% -0.9% -0.9% Change Significant Changes: • Lowered Maintenance Budget Potential Cost Reductions: None Identified Planning Commission 1410 "The Commission conducts public hearings and makes recommendations to the City Council on proposed changes affecting zoning and land uses within the City, considers site plan reviews, conditional use permits, variances, special use permits, and other planning related matters. " Services Provided Planning Commission, 1410 7 Member Commission — no salary Subscription to Planning Commission Journal &Training (Government Training Service) 75% of budget for public hearing notices Planning Commission 1410 Materials & Contractual Total Supplies Services Budget 2011 $200 $4,000 $4,200 2010 $200 $4,000 $4,200 Percent 0% 0% 0% Change Significant Changes: •None Potential Cost Reductions: None Identified Planning Administration 1420 "Identify community needs and goals to guide amendments to the Comprehensive Plan. The Planning Staff prepares and maintains the Comprehensive Plan for the City and advises the City Council on matters regarding implementation of the plan. Review development/redevelopment plans for compliance with City ordinances." Services Provided Planning Administration, 1420 Staff : Community Development Director, Senior Planner (2), Planner, Planning Secretary Staff Support to the Planning Commission & City Council Maintain, Update and Enforce the City Code Coordinate City statistical data: demographics, permit activity, available land inventory, etc. Economic Development Planning Administration - 1420 2011 2010 $394,100 Percent +3.8% Change Significant Changes: •None Contractual Total Services Budget $700 $14,100 $408,900 0% 0% +3.6% Potential Cost reductions: $1,500 (Contractual Services) $409,000 $700 $I [IN ONTre re Senior Commission 1430 "The Senior Commission examines the needs of senior citizens in the community. They review issues such as housing, information and referral services, and transportation. " Services Provided Senior Commission, 1430 Staff: 25% of Senior Planner Salary 7 Member Commission — no salary Fees for Services provides contract with services for CAP (Community Action Program) to manage congregate dining program Senior Commission 1430 Contractual Personal • Budget Service Services 2011 $22,700 $10,700 $33,400 2010 $22,000 $10,700 $32,700 Percent +3.2% 0% +2.1% Change Significant Changes: •None Potential Cost reductions: $1, 000 (Contractual Services) $I [IN ONTre re Code Enforcement 1250 "Provide for the health safety and welfare of the City through the administration of building and fire codes. " Services Provided Code Enforcement, 1250 Staff: Building Official 2 Building Inspectors 2 Mechanical Inspectors 2 Support Staff Responsibilities include plan review, permit issuance, inspections of building, plumbing and mechanical systems, fire sprinklers, alarm systems and individual sewage treatment systems. Also responsible for inspections of existing buildings for fire code violations, administration of the rental licensing program. Staff support to the City law enforcement and community service staff. Code Enforcement 1250 2011 2010 $577,000 $6,100 Contractual Total Services Budget ON I ON 40 •11 '.•1• 111 Percent +2.4% -16.4% -4.4% +1.9% Change Significant Changes: •Decrease in Books & Periodicals *Decrease in Printing & Publishing Potential Cost reductions: $5, 000 (Contractual Services) $590,700 $5,100 Park &Recreation Commission 1510 "The Park and Recreation Commission provides recommendations and advice to the City Council regarding parks, recreation and leisure services. The Commission is comprised of seven members appointed by the City Council for staggered three -year terms." Services Provided /Outcomes Park & Rec Commission, 1510 Staff: Supported by Park and Recreation Director Prepares park and recreation section of comprehensive plan. Subdivision review (Parks /Open Space /Trails) Advisory capacity to Council in all matters relating to parks and recreation in the City. Park & Rec Commission - 1510 Materials & Contractual Total Supplies Services Budget 2011 $200 $2,000 $2,200 2010 $200 $2,000 $2,200 Percent 0% 0% 0% Change Significant Changes: *None Potential Cost Reductions: None Identified Park & Rec Administration 1520 "The bark and Recreation Administration budget manages leisure time activities in the community. This function physically plans and develops parks, open space, trails and indoor recreation facilities. Staff also coordinates programs with school districts, local athletic associations and other groups." Services Provided /Outcomes Park& Rec Administration, 1520 Staff: Park and Recreation Director Developing a park and open space plan Encouraging citizen participation Developing a comprehensive interconnected trail /sidewalk system Facilitating cooperative efforts between local school systems and the City in acquisition, development and usage of recreational lands and facilities Park & Rec Administration - 1520 Personal Materials & Contractual Total Service A Supplies Services Budget 2011 $129,200 2010 $124,700 $1,000 $10,700 $1,000 $24,700 Percent +3.6% Change Significant Changes: $140,900 $150,400 0% -56.7% -6.3% *Elimination of the Park and Trail Map in Contractual Services Potential Cost Reductions: $2, 700 (Contractual Services) $I 10 ONTre re Recreation Center 1530 "The Recreation Geriter provides fitness activities, recreational opportunities and meeting spaces for the community. Year -round indoor and outdoor recreational programs are offered. The facility was constructed under a joint powers agreement with /SD 112 and is operated through a lease agreement with the District. " Services Provided /Outcomes Recreation Center, 1530 Staff: 1 Rec Center Manager, 11 Facility Supervisors, 1 Dance Coordinator, and 4 Dance Instructors Fitness and recreational programs for community members of all ages Facility rental space Activity space for local school, city, county, and state governments provided at no charge. In 2009, we provided 5000 hours of free space, valued at $88,000, for these agencies Recreation Center - 1530 2011 2010 $219,700 Percent +2.0% Change Significant Changes: *None $47,300 -1.3% Contractual Total Services Budget : :11 • 11 $79,300 1 • '� $346,300 +0.9% Potential Cost Reductions: None Identified $224,000 $46,700 Lake Ann Park Operations 1540 "This department provides for the operations at Lake Ann Park. Revenues, which offsets 40% of expenses, include facility rental, watercraft and equipment rental, and concession fees." Services Provided /Outcomes Lake Ann Park Operations, 1540 Staff: 4 seasonal concession employees Lifeguard contract - $28,000 Coordination of concessions /watercraft rental operation Work with MCES to provide a safe beach environment Coordination of facility rentals &reservations Lake Ann Park Operations - 1540 Personal • Total Supplies Service •• 2011 $12,900 $9,500 $45,900 $68,300 2010 $13,400 $9,500 $45,400 $68,300 Percent -3.7% 0% +1.1% 0% Change Significant Changes: *None Potential Cost Reductions: $6,200 (Personal Services and Materials & Supplies) $I 10 ONTre re Park Maintenance 1550 "Maintains and cares for City park and open space sites, play equipment, athletic facilities, and trails. Also responsible for landscaping maintenance of the downtown business district including City Center Park, Old Village Hall, Train Depot, boulevards, lighting, banners and related items. " Services Provided /Outcomes Park Maintenance, 1550 Staff: 7 full time & 14 seasonal park maintenance employees Maintenance of 37 parks, 80 miles of trails, 48 athletic fields, 17 tennis courts, skate park and the downtown Landscaping maintenance for 2 fire stations, City Hall, Library, Old Village Hall and Train Depot Park Maintenance - 1550 Personal • ntractual Capital Total Supplies Service Outlay Budget 2011 $728,700 $81,300 $93,400 $5,000 $908,400 2010 $704,700 $81,300 $94,600 $4,000 $884,600 Percent +3.4% 0% -1.3% +25.0% +2.7% Change Significant Changes: *None Potential Cost Reductions: $4,600 (Materials & Supplies and Contractual Services) G 10 O.Iffie re Senior Citizens Center 1560 "The Senior Center budget plans and implements a variety of year -round programs, special events, monthly one -day tours, and health and wellness activities for older adults. The Center provides a welcoming setting which improves the quality of life and use of leisure time for all seniors. Programs and activities are funded through a combination of fees, property tax levy and community partnerships." Services Provided /Outcomes Senior Citizens Center, 1560 Staff: Senior Center Coordinator in addition to 100+ volunteer hours per month Maintains a strong and respected reputation for providing quality senior services Relevant and affordable programs are offered Friendly and welcoming environment Networked with other local service providers Valued partnerships are formed with local business community Senior Citizens Center - 1560 Contractual Personal Materials & • Supplies Service •• 2011 $44,900 $4,500 $20,600 $70,000 2010 $44,000 $4,500 $20,600 $69,100 Percent +2.0 0% 0% +1.3% Change Significant Changes: *None Potential Cost Reductions: $600 (Materials & Supplies) G 10 O.Iffie re Recreation Programs 1600 "To provide a year -round recreational program that reflects a variety of interests in the community and develops a social, physical, cultural, and aesthetic quality for our citizens. These programs are funded by a combination of fees, property tax levy, and a community sponsorship program. " Services Provided /Outcomes Recreation Programs, 1600 Staff: Recreation Superintendent, Recreation Supervisor, 33 Seasonal Positions 4t" of July Fireworks contract - $23,000 Plan and host special events and recreation programs Summer playground program, warming houses, and skate park attendant Recreation Programs - 1600 Personal Materials & Contractual Total Service Supplies Services Budget 2011 2010 Percent Change $174,500 $19,100 $169,800 sw '� $19,100 Ylee $94,200 $94,600 1"Ies $287,800 $283,500 Significant Changes: *None +1.5% Potential Cost Reductions: $4,100 (Contractual Services) Self- Supporting Programs 1700 "This department funds adult programs, craft and instructional classes that coverall costs from fee revenue. New programs may be started from this budget and not recover all costs in their first years. Activities are expected to become self - sufficient in following years and are evaluated annually." Services Provided /Outcomes Self Supporting Programs, 1700 Staff: Program instructors and Softball Umpires Adult sporting leagues Assist other departments with programs; i.e., Safety Camp, Miracle Kids Triathlon, Homecoming Parade Children's enrichment programs Variety of sporting lessons and camps Self Supporting Programs 1700 Personal Materials & Contractual • Supplies Service •• 2011 $30,400 $9,000 $43,000 $82,400 2010 $28,700 $8,600 $46,000 $83,300 Percent +5.9% +4.7% -6.5% -1.1% Change Significant Changes: *None Potential Cost Savings: $400 (Materials & Supplies) 2U1 U Budget 6� AN Recreation Sports 1800 "Recreation Sports provides preschool and school age children a safe, educational, and healthy experience in sports where recreation and fun are emphasized." Services Provided /Outcomes Recreation Sports, 1800 Staff: 1 Coordinator and 3 Youth Sports Leaders A variety of preschool sports and after school sports for elementary age children Increased customer service and program quality over previously offered contracted services Recreation Sports - 1800 Personal Materials & Total Service Supplies Budget 2011 $10, 500 $9,400 $19,900 2010 $9,500 $8,900 $18,400 Percent +10.5% +5.6% +8.2% Change Significant Changes: *These programs have experienced positive growth and are self- supporting Possible Cost Reductions: $500 (Materials and Supplies) 0 CITY OF CHANgASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227,1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.6chanhassen.mn.us MEMORANDUM TO: Mayor and City Council FROM: Greg Sticha, Finance Director (n,j DATE: August 9, 2010 D�V SUBJ: 2011 Budget Discussion BACKGROUND This evening we will be discussing the 2011 Budget. Staff will present three different scenarios for setting the preliminary levy. We will be reviewing the budget assumptions made when putting together the budget document, the result each scenario has on the average home, and lastly, staff's recommendation for setting the preliminary levy. Attached is the budget document that will be used to present the detailed PowerPoint presentations at our next meeting on August 23. The preliminary levy will be set at the September 13 meeting. BUDGET ASSUMPTIONS We have prepared the preliminary budget based on the following assumptions: 1. A two percent wage increase for employees in 2011 2. The transfer for roads will remain at $50,000 3. Increasing building permit revenue slightly to $35,000 4. An increase in healthcare costs of 25% 5. There was a 1.06% increase in new construction, which results in approximately $108,200 in new tax levy dollars for 2011 The assumptions noted above were discussed in great detail by staff over the past couple months. In 2010, city employees received a zero percent wage increase. We are expecting healthcare costs to jump significantly in 2011. We also increased permit revenues slightly for 2011. The amended 2009 permit revenue budget was exactly the same as the budgeted permit revenues for 2010. Staff felt comfortable increasing this line item based on the fact that in 2009 we exceeded the amended budget by $50,000, and are projecting to exceed budgeted permit revenues by even more than the $35,000 we have estimated in 2011. We expect that trend of a minimal increase in building permit activity to continue into next year. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow A 2011 Budget Discussion August 9, 2010 Page 2 of 3 We have not heard official word from our insurance broker; however, based on the amount of claims filed versus premiums paid by the city this last year, we are expecting a significant hike in our healthcare premiums. We budgeted for a 25% increase in the premiums, which amounts to approximately $66,000 to the general fund. We are estimating that every 5% change in the 25% budgeted amount would result in about a $13,000 change in the actual cost of the premiums. Once staff receives more information, we will adjust this line item to reflect the actual anticipated healthcare cost increase. Lastly, the city experienced a 1.06% increase in new construction. This results in about $108,200 in new property tax dollars available to the city. SCENARIOS When discussing the following scenarios, it is important to note that the average home in Chanhassen decreased in value by about 4% for budget year 2011. Therefore, the value of individual homes compared to the average home will dictate the final outcome of individual property tax bills. Scenario #1: The first scenario includes an increase in the total levy from the previous year of $230,100 or 2.25 %. Included in that amount is $108,200 in new property tax dollars, thus resulting in only a 1.18% or $10 annual increase in the property tax bill for the average home in the city Scenario #2: The second scenario includes an increase in the total levy of $108,200 or 1.06 %, which is exactly the amount of new construction discussed earlier. This would result in a zero percent increase in the city portion of the property tax bill on the average home in the city. In order to get to this scenario, staff would have to cut $121,900 from the staff presented budget in Scenario #1. Scenario #3: The third scenario includes an increase in the total levy of only $8,200 or .08% from the previous year. This would result in almost a 1% or $8 annual decrease in the city portion of the property tax bill on the average home. In order to get to this scenario, staff would have to cut $221,900 from the budget in Scenario #1. RECOMMENDATION Based on all the information stated above, staff believes setting a preliminary levy as described in Scenario #1 would give the most flexibility before setting a final levy in December. Staff has researched all estimated costs and revenues to the fullest extent possible at this point in the year; however, a number of factors could either adversely or positively impact the budget between now and December. Since the final levy can only go down from the preliminary levy, staff believes F: \GregS \Budget \2011 Budget\8 -09 prelim bud discussion - I .docx 2011 Budget Discussion August 9, 2010 Page 3 of 3 setting a levy lower than Scenario #1 would not give the city as much flexibility to recover from any potential adverse factors that could impact the budget. NEXT STEP No action is required on this item. At our August 23 work session, department heads will present their proposed 2011 budgets. Their presentations will be based on Scenario #1 and will highlight any significant changes in their departments. ATTACHMENTS 1. Levy Impact Scenarios 2. KFS General Fund 5 year budget projection 3. Detailed General Fund Expenditure & Revenue Budget F: \GregS \Budget\201 I Budget \8 -09 prelim bud discussion- l.docx CITY OF CHANHASSEN (DECEMBER) TAX LEVY 2011 Budget TAX CAPACITY BASED TAX LEVY General Fund Capital Replacement Fund (for equipment) Pavement Mgmt Fund (Sealcoating) General Obligation Debt (212 Bonds) Audubon Public Works Facility Debt of Other Agencies (EDA) TOTAL TAX CAPACITY BASED TAX LEVIES MARKET VALUE TAX LEVY Library Referendum TOTAL MARKET VALUE TAX LEVY Use of cash reserves to buy down debt levies TOTAL TAX LEVY Dollar Increase Taxes applied to Tax Generation Capacity General Fund Capital Replacement Pavement Mgmt Total Levy subject to levy limits Bond Funds Audubon Reduction in DS Levy Total 2010 2011 Percent Levy Levy Increase $7,380,000 $7,610,100 3.12% 824,000 824,000 0.00% 200,000 200,000 0.00% 337,500 336,800 -0.21% 253,795 256,570 1.09% 599,300 594,000 -0.88% 122,195 126,420 3.46% $9,716,790 9,947,890 2.38% 496,400 495,400 -0.20% $496,400 $495,400 -0.20% $0 $0 $10,213,190 $10,443,290 2.25% $230,100 Scenario 1 Scenario 2 Scenario 3 $7,610,100 $7,488,200 $7,388,200 824,000 824,000 824,000 200,000 200,000 200,000. $8,634,100 $8,512,200 $8,412,200 1,552, 620 1,552,620 1,552,620 256,570 256,570 256,570 0 0 0 $10,443,290 $10,321,390 $10,221,390 Prior Year $10,213,190 $10,213,190 $10,213,190 New Construction $108,200 $108,200 $108,200 Exsiting MV Inc $0 $0 $0 TIF Dist 1 $0 $0 $0 Eden Trace TIF $0 $0 $0 Gateway TIF $0 $0 $0 Total Capacity $10,321,390 $10,321,390 $10,321,390 Estimated Effect on avg Taxpayer 1.18% 0.00% -0.97% $230,100 Estimated Dollar Effect on avg Taxpayer $ 9.90 $ - $ (8.20) CITY OF CHANHASSEN KEY FINANCIAL STRATEGIES Inflation Assumptions for General Fund Revenue 3.00% Expenses 3.00% GENERALFUND 2005 ACTUAL 2006 ACTUAL 2007 ACTUAL 2008 ACTUAL 2008 ACTUAL 2010 Budget 2011 Prelim. Levy 2012 PROJECTED 2013 PROJECTED 2014 PROJECTED 2015 PROJECTED REVENUE 1,822,354 1,859,326 1,910,079 1,881,342 1,832,354 1,938,200 1,962,700 2,021,581 2,082,228 2,144,695 2,209,036 GENERAL PROPERTY TAX 6,229,593 6,185,311 6,385,431 6,581,268 6,933,324 7,210,000 7,440,100 7,663,303 7,893,202 8,129,998 8,373,898 LICENSES 132,932 99,809 131,999 113,266 139,402 126,300 138,500 142,655 146,935 151,343 155,883 PERMITS 1,027,205 1,346,154 1,543,207 1,264,737 911,552 674,800 711,200 732,536 754,512 777,147 800,461 FINES & PENALTIES 104,962 162,946 145,682 124,633 122,496 133,500 131,500 135,445 139,508 143,693 148,004 INTERGOVERNMENTAL REVENUE 219,511 237,109 403,683 302,947 227,268 285,000 265,000 272,950 281,139 289,573 298,260 CHARGES FOR CURRENT SERVICES 697,532 699,228 511,357 592,597 622,316 707,800 643,000 662,290 682,159 702,624 723,703 OTHER REVENUE 390,112 386,321 618,319 454,105 274,309 420,000 385,200 396,756 408,659 420,919 433,547 TOTAL REVENUE 8,801,847 9,116,878 9,739,678 9,433,553 9,230,667 9,557,400 9,714,500 10,005,935 10,306,114 10,615,297 10,933,756 EXPENSES EXCL. CAPITAL COSTS GENERAL GOVERNMENT 1,822,354 1,859,326 1,910,079 1,881,342 1,832,354 1,938,200 1,962,700 2,021,581 2,082,228 2,144,695 2,209,036 PUBLIC SAFETY 2,525,399 2,614,437 2,710,853 2,835,279 2,943,095 2,960,000 3,036,700 3,127,801 3,221.635 3,318,284 3,417,833 PUBLIC WORKS 1,823,564 1,967,815 1,998,169 2,108,722 2,090,027 2,257,300 2,274,300 2,342,529 2,412,805 2,485,189 2,559,745 COMMUNITY DEVELOPMENT 362,100 383,979 433,750 420,495 426,916 445,800 461,400 475,242 489,499 504,184 519,310 PARKS AND RECREATION 1,592,911 1,670,616 1,742,091 1,850,446 1,796,135 1,906,100 1,929,400 1,987,282 2,046,900 2,108,307 2,171,556 OTHER USES - 2,751,497 273,720 946,836 150,000 50,000 50,000 51,500 53,047 54,638 56,276 TOTAL EXPENSES 8,126,328 11,247,670 9,068,662 10,043,120 9,238,527 9,557,400 9,714,500 10,005,935 10,306,114 10,615,297 10,933,756 SE i �1+ �"� ;1! �i,5 i',3 Fund Balance 6,951,062 4,820,270 5,491,286 4,881,719 4,873,859 4,873,859 4,873,859 4,873,859 4,873,859 4,873,859 4,873,859 Policy for Cash Flow 3,211,210 3,394,557 3,442,108 3,580,296 3,747,500 3,852,550 3,968,127 4,087,171 4,209,786 4,336,079 - Catastrophic Reserve " 1,687,151 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 4,898,361 4,594,557 4,642,108 4,780,296 4,947,500 5,052,550 5,168,127 5,287,171 5,409,786 5,536,079 1,200,000 Percentage of Fund Balance Per Policy 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% Excess Fund Balance 2,052,701 225,713 849,179 101,423 (73,641) (178,691) (294,268) (413,312) (535,927) (662,220) Assumptions - Added On 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Expenses General Government Law Enforcement * ** Public Works Parks and Recreation CITY OF CHANHASSEN 2011 BUDGET Expenditures GENERAL GOVERNMENT 1110 Legislative 1120 Administration 1130 Finance 1140 Legal 1150 Assessing 1160 MIS 1170 City Hall 1180 Elections 1190 Library Building 109,300 TOTAL LAW ENFORCEMENT 1210 Law Enforcement 1220 Fire 1250 Building Inspection 1260 CSO 1550 TOTAL PUBLIC WORKS 1310 Engineering 1320 Street Maintenance 1350 Street Lighting 1370 Vehicle Maintenance 1550 TOTAL COMMUNITY DEVELOPMENT 1410 Planning Commission 1420 Planning Administration 1430 Senior Commission * TOTAL PARKS & RECREATION 1510 Park & Rec. Commission 1520 Park Administration 1530 Recreation Center 1540 Lake Ann 1550 Park Maintenance 1560 Senior Center 1600 Recreation Programs 1700 Self- Supporting Programs 1800 Recreation Sports 109,300 TOTAL Total Operational Expenditures Transfer for Roads ** TOTAL GENERAL FUND Personal Materials & Contractual Capital 2011 2010 % Services Supplies Services Outlay Total Total Change 32,300 200 76,800 - 109,300 109,300 0.00% 408,000 500 63,600 - 472,100 461,200 2.36% 235,200 200 50,100 200 285,700 277,300 3.03% - - 145,000 - 145,000 148,000 -2.03% - - 112,100 - 112,100 110,000 1.91% 179,100 2,400 76,300 - 257,800 247,800 4.04% 72,100 49,400 301,700 - 423,200 419,500 0.88% 21,500 - 6,700 - 28,200 27,900 1.08% - 3,000 126,300 - 129,300 137,200 -5.76% 948,200 55,700 958,600 200 1,962,700 1,938,200 1.26% 80,700 - 1,575,000 - 1,655,700 1,631,200 1.50% 509,500 46,600 132,000 - 688,100 648,100 6.17% 590,700 5,100 21,900 - 617,700 606,000 1.93% 5 7,600 5,000 12,600 - 75,200 74,700 0.67% 1,238,500 56,700 1,741,500 - 3,036,700 2,960,000 2.59% 546,700 1,300 30,600 - 578,600 563,200 2.73% 666,600 134,600 32,700 - 833,900 818,500 1.88% - 5,000 340,400 - 345,400 348,400 - 0.86% 267,000 148,400 95,500 5,500 516,400 527,200 -2.05% 1,480,300 289,300 499,200 5,500 2,274,300 2,257,300 0.75% - 200 4,000 - 4,200 4,200 0.00% 409,000 700 14,100 - 423,800 408,900 3.64% 22,700 - 10,700 - 33,400 32,700 2.14% 431,700 900 28,800 - 461,400 445,800 3.50% - 200 2,000 - 2,200 2,200 0.00% 129,200 1,000 10,700 - 140,900 150,400 - 6.32% 224,000 46,700 78,800 - 349,500 346,300 0.92% 12,900 9,500 45,900 - 68,300 68,300 0.00% 728,700 81,300 93,400 5,000 908,400 884,600 2.69% 44,900 4,500 20,600 - 70,000 69,100 1.30% 174,500 19,100 94,200 - 287,800 283,500 1.52% 30,400 9,000 43,000 - 82,400 83,300 -1.08% 10,500 9,400 - - 19,900 18,400 8.15% 1,355,100 180,700 388,600 5,000 1,929,400 1,906,100 1.22% 5,453,800 583,300 3,616,700 10,700 9,664,500 9,507,400 1.65% 50,000 50,000 9,714,500 1 9,557,400 1.64% CITY OF CHANHASSEN 2011 BUDGET REVENUE 101 General Fund 2009 2010 2010 2011 Inc Over ACCOUNT DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET I PYBudget GENERAL PROPERTY TAX 3010 Current Property Tax 3002 Allowance for Delinquent Taxes 3011 Delinquent Property Tax 3041 MVHC 3090 Other Property Taxes 3500 Local Government Aid * TOTAL GENERAL PROPERTY TAX 6,783,921 7,380,000 - (270,000) 149,403 100,000 6,933,324 7,210,000 7,380,000 7,610,100 (270,000) (300,000) 100,000 130,000 7,210,000 7,440,100 3.1% LICENSES 3203 Dog Kennel 878 800 800 800 3205 Dog or Cat 10,452 6,000 6,000 10,000 3213 Solicitor 850 500 500 700 3226 Liquor On and Off Sale 89,622 84,000 84,000 90,000 3230 Rental Housing Licenses 34,900 30,000 30,000 34,000 3284 Rubbish 2,700 5,000 5,000 3,000 * TOTAL LICENSES 139,402 126,300 126,300 138,500 PERMITS 60,000 3301 Building 3302 Plan Check 3305 Heating & A/C 3306 Plumbing 3307 Trenching 3308 Gun 3309 Sprinkler 3311 Sign 3320 Stable 3330 Elec Permit App Forms 3331 Firework's Application Fee 3390 Misc. Permits * TOTAL PERMITS FINES & PENALTIES 473,097 350,000 227,918 175,000 96,300 60,000 64,541 50,000 24,558 15,000 1,320 1,000 14,726 14,000 5,750 7,500 220 300 200 - 2,922 2,000 911,552 674,800 3.2% 9.7% 350,000 360,000 175,000 175,000 60,000 70,000 50,000 60,000 15,000 20,000 1,000 1,400 14,000 15,000 7,500 7,500 300 300 2,000 2,000 674,800 711,200 5.4% 3401 Traffic & Ordinance Violation 118,310 125,000 125,000 125,000 3402 Vehicle Lockouts 1,550 2,500 2,500 2,500 3404 Dog /Cat Impound 2,636 6,000 6,000 4,000 3405 Other Fines and Penalties 5 - - * TOTAL FINES & PENALTIES 122,501 133,500 133,500 131,500 -1.5% INTERGOVERNMENTAL REVENUE 3503 Reimbursement from School District 13,278 45,000 45,000 45,000 3509 Other Shared Taxes 119,628 160,000 160,000 130,000 3510 Grants -State 94,363 80,000 80,000 90,000 * TOTAL INTERGOVERNMENTAL REV 227,268 285,000 285,000 265,000 -7.0% CITY OF CHANHASSEN 2011 BUDGET REVENUE 101 General Fund DESCRIPTION 2009 2010 2010 2011 1 Inc Over ACTUAL BUDGET PROJECTED BUDGET PY Budget CHARGES FOR CURRENT SERVICES 3601 Sale of Documents 3602 Use & Variance Permits 3603 Rezoning Fees 3604 Assessment Searches 3605 Plat Recording Fees 3607 Election Filing Fees 3613 Misc. - General Government 3614 Admin. Charge -2% Constr. 3615 Admin. Charge -5% Street Re- Constr 3615 Admin. Charge -5% Utility Projects 3617 Engineering General 3619 Investment Management Fee 3629 Misc. - Public Safety 3630 Recreation Program Fees 3631 Recreation Center 3633 Park Equipment Rental 3634 Park Facility Usage Fee 3635 Watercraft Rental 3636 Self- Supporting Programs 3637 Senior Programs 3638 Food Concessions 3639 Misc. -Park & Rec. 3641 Youth Sport Donation 3642 Recreation Sports 3649 Misc. - Public Works 3651 Merchandise Sales 3670 Internment Fee * TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings 3802 Equipment Rental & Sale 3803 Building Rental 3804 Land Sale 3807 Donations 3808 Ins. Recoveries & Reimburse 3816 SAC Retainer 3818 Sur -Tax Retainer 3820 Misc. Other Revenue 3829 Interest/Penalties-Other 3903 Refunds /Reimbursements 3910 Misc. Revenue 3980 Cash Short/Over * TOTAL OTHER REVENUE ** TOTAL GENERAL FUND REVENUE 1,860 1,000 1,000 1,000 8,945 22,000 22,000 10,000 25 2,000 2,000 2,000 345 500 500 500 2,300 7,000 7,000 3,000 3,152 5,000 5,000 5,000 12,791 25,000 25,000 20,000 18,976 24,000 24,000 30,000 75,144 84,000 84,000 20,000 75,000 75,000 75,000 75,000 11,401 6,000 6,000 10,000 32,220 40,000 40,000 40,000 235,372 221,000 221,000 230,000 150 300 300 300 13,684 14,000 14,000 14,000 4,229 4,500 4,500 4,500 70,831 98,000 98,000 97,000 29,038 28,000 28,000 30,000 10,562 12,000 12,000 12,000 1,051 1,000 1,000 1,200 12,301 31,000 31,000 31,000 600 5,000 5,000 5,000 2,191 1,500 1,500 1,500 150 - - - 622,316 707,800 707,800 643,000 53,522 200,000 150,000 130,000 146,309 140,000 140,000 180,000 5,960 4,000 4,000 5,000 1,600 - - - 26,365 20,500 20,500 25,200 - 5,000 5,000 - 3,402 5,000 5,000 5,000 615 1,000 1,000 1,000 210 1,000 1,000 1,000 - 500 500 - 36,319 43,000 43,000 38,000 420,000 370,000 385,200 274,301 9,230,664 9,557,400 9,507,400 9,714,500 1.6% TOTAL GENERAL FUND EXPENDITURES 9,714,500 NET LEVY REMAINING (Use of Gen Fund Reserves) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1110 Legislative 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages -Temp 29,700 30,000 30,000 0.0% 4030 Contributions - Retirement 2,109 2,200 2,200 0.0% 4050 Workers Compensation - 100 100 0.0% * TOTAL PERSONAL SERVICES 31,809 32,300 32,300 0.0% 4210 Books & Periodicals - 200 200 0.0% * TOTAL MATERIALS & SUPPLIES - 200 200 0.0% 4300 Fees, Services 1,667 4,300 3,000 (30.2 %) 4330 Postage 6,633 3,500 6,800 94.3% 4340 Printing & Publishing 29,236 36,000 36,000 0.0% 4360 Subscriptions & Memberships 21,943 25,000 25,000 0.0% 4370 Travel & Training 3,762 5,000 5,000 0.0% 4375 Promotional Expense 494 3,000 1,000 (66.7 %) 4933 Sales Tax 4 - - 0.0% * TOTAL CONTRACTUAL SERVICES 63,738 76,800 76,800 0.0% ** TOTAL LEGISLATIVE 95,547 109,300 109,300 0.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1120 Administration 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages -Reg 315,945 316,000 322,400 2.0% 4020 Salaries & Wages -Temp 110 1,000 1,000 0.0% 4030 Contributions - Retirement 43,755 46,300 48,100 3.9% 4040 Contributions - Insurance 31,808 31,700 35,800 12.9% 4050 Workers Compensation 438 700 700 0.0% * TOTAL PERSONAL SERVICES 392,055 395,700 408,000 3.1 4120 Supplies- Equipment 112 200 200 0.0% 4130 Supplies- Program - 100 100 0.0% 4210 Books & Periodicals 68 200 200 0.0% * TOTAL MATERIALS & SUPPLIES 180 500 500 0.0% 4300 Fees, Services 5,334 7,000 7,000 0.0% 4310 Telephone 3,825 2,900 4,000 37.9% 4330 Postage 15,510 16,000 16,000 0.0% 4340 Printing & Publishing 340 1,000 1,000 0.0% 4360 Subscriptions & Memberships 4,081 4,000 4,500 12.5% 4370 Travel & Training 4,544 8,000 8,000 0.0% 4380 Mileage 4,675 7,200 7,200 0.0% 4410 Rental- Equipment 13,224 18,500 15,500 (16.2 %) 4530 Repair & Maintenance -Equip - 300 300 0.0% 4807 Property Tax Expense 1,481 100 100 0.0% * TOTAL CONTRACTUAL SERVICES 53,013 65,000 63,600 (2.2 %) 4703 Office Equipment - - - 0.0% * TOTAL CAPITAL OUTLAY - - - 0.0% ** TOTAL ADMINISTRATION 445,249 461,200 472,100 2.4% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1130 Finance 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET %INC/ DEC 4010 Salaries & Wages -Reg 177,722 176,500 180,000 2.0% 4011 Overtime - - - 0.0% 4030 Contributions - Retirement 25,033 25,900 26,900 3.9% 4040 Contributions - Insurance 22,510 24,000 27,900 16.3% 4050 Workers Compensation 248 400 400 0.0% 4060 Unemployment 3,118 - - 0.0% * TOTAL PERSONAL SERVICES 228,631 226,800 235,200 3.7% 4120 Supplies- Equipment - 100 100 0.0% 4210 Books & Periodicals - 100 100 0.0% * TOTAL MATERIALS & SUPPLIES - 200 200 0.0% 4300 Fees, Services 4,410 10,000 10,000 0.0% 4301 Fees, Financial /Audit 30,495 30,000 30,000 0.0% 4310 Telephone and Communications 301 500 500 0.0% 4330 Postage - 200 200 0.0% 4340 Printing & Publishing 1,503 1,800 1,800 0.0% 4360 Subscriptions & Memberships 460 400 400 0.0% 4370 Travel & Training 2,891 7,100 7,100 0.0% 4530 Repair & Maintenance -Equip - 100 100 0.0% 4901 Refunds /Reimbursements (154) - - 0.0% * TOTAL CONTRACTUAL SERVICES 39,907 50,100 50,100 0.0% 4703 Office Equipment * TOTAL CAPITAL OUTLAY 200 200 0.0% 200 200 0.0% ** TOTAL FINANCE 268,538 277,300 285,700 3.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1140 Legal 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4302 Fees, Legal 135,725 148,000 145,000 (2.0 %) TOTAL CONTRACTUAL SERVICES 135,725 148,000 145,000 (2.0 %) — TOTAL LEGAL 135,725 148,000 145,000 (2.0 9/6) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1150 Property Assessment 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4300 Fees, Services 104,314 4340 Printing & Publishing - * TOTAL CONTRACTUAL SERVICES 104,314 ** TOTAL PROPERTY ASSESSMENT 104,314 109,900 112,000 1.9% 100 100 0.0% 110,000 112,100 1.9% 110,000 112,100 1.9% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1160 M.I.S. 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages -Reg 136,689 135,700 138,400 2.0% 4030 Contributions - Retirement 19,208 20,000 20,700 3.5% 4040 Contributions - Insurance 15,876 17,000 19,700 15.9% 4050 Workers Compensation 189 300 300 0.0% * TOTAL PERSONAL SERVICES 171,962 173,000 179,100 3.5% 4150 Maintenance Materials 812 1,300 1,300 0.0% 4210 Books & Periodicals 300 600 600 0.0% 4220 Software Licenses - - - 0.0% 4260 Small Tools & Equipment 307 500 500 0.0% * TOTAL MATERIALS & SUPPLIES 1,420 2,400 2,400 0.0% 4300 Fees, Services 83,704 44,600 52,800 18.4% 4310 Telephone 1,355 1,500 1,900 26.7% 4320 Utilities 3,900 13,800 8,100 (41.3 %) 4370 Travel & Training 5,877 7,500 8,500 13.3% 4530 Repair & Maintenance -Equip 3,802 5,000 5,000 0.0% 4933 Sales Tax 237 - - 0.0% * TOTAL CONTRACTUAL SERVICES 98,876 72,400 76,300 5.4% 4703 Office Equipment * TOTAL CAPITAL OUTLAY _ 0.0% 0.0% ** TOTAL M.I.S. 272,257 247,800 257,800 4.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1170 City Hall 2010 to 2009 2010 2011 2011 XCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 50,539 50,800 51,800 2.0% 4011 Overtime -Reg 3,150 3,500 3,500 0.0% 4030 Contributions - Retirement 7,678 7,500 7,800 4.0% 4040 Contributions - Insurance 6,045 6,400 7,400 15.6% 4050 Workers Compensation 1,441 1,700 1,600 (5.9 %) * TOTAL PERSONAL SERVICES 68,853 69,900 72,100 3.1% 4110 Supplies -Office 33,958 43,000 43,000 0.0% 4120 Supplies- Equipment 942 1,000 1,000 0.0% 4140 Supplies - Vehicles 31 1,000 1,000 0.0% 4150 Maintenance Materials 4,064 3,000 4,000 33.3% 4260 Small Tools & Equipment 377 300 400 33.3% * TOTAL MATERIALS & SUPPLIES 39,372 48,300 49,400 2.3% 4300 Fees, Services 7,209 7,000 9,000 28.6% 4310 Telephone 10,462 16,000 12,000 (25.0 %) 4320 Utilities 46,436 60,000 55,000 (8.3 %) 4350 Cleaning & Waste Removal 31,584 35,700 35,700 0.0% 4370 Travel & Training 88 - 200 100.0% 4440 License & Registration - 100 100 0.0% 4483 Insurance - General Liability 169,885 170,000 176,000 3.5% 4510 Repair & Maintenance - Building 4,971 10,000 10,000 0.0% 4520 Repair & Maintenance - Vehicles 167 400 400 0.0% 4530 Repair & Maintenance -Equip 2,763 2,000 3,000 50.0% 4933 Sales Tax 267 100 300 200.0% * TOTAL CONTRACTUAL SERVICES 273,832 301,300 301,700 0.1% ** TOTAL CITY HALL 382,058 419,500 423,200 0.9% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1180 Elections 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4060 Unemployment * TOTAL PERSONAL SERVICES 4110 Office Supplies 4300 Fees, Services 4340 Printing & Publishing 4370 Travel & Training * TOTAL CONTRACTUAL SERVICES ** TOTAL ELECTIONS 10,118 20,500 20,500 0.0% - 1,000 1,000 0.0% 220 - - 0.0% 10,338 21,500 21,500 0.0% - 200 200 0.0% - 3,000 3,000 0.0% 4,395 2,000 2,300 15.0% - 1,200 1,200 0.0% 4,395 6,400 6,700 4.7% 14,733 27,900 28,200 1.1% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1190 Library Building 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4150 Maintenance Materials 2,629 4260 Small Tools & Equipment 662 * TOTAL MATERIALS & SUPPLIES 3,291 4300 Fees, Services 6,248 4310 Telephone 1,766 4320 Utilities 60,061 4350 Cleaning & Waste Removal 32,028 4510 Repair & Maintenance - Building 2,357 4530 Repair & Maintenance -Equip 8,178 4933 Sales Tax 5 * TOTAL CONTRACTUAL SERVICES 110,643 ** TOTAL LIBRARY 113,934 3,000 3,000 3,000 3,000 4,000 6,500 2,200 1,800 80,000 70,000 34,000 34,000 7,000 7,000 7,000 7,000 134,200 126,300 137,200 129,300 0.0% 62.5% (18.2 %) (12.5 %) 0.0% 0.0% 0.0% (5.8 %) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1210 Police Administration 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/ DEC 4010 Salaries & Wages -Reg 62,307 62,100 63,400 2.1% 4030 Contributions - Retirement 8,987 9,100 9,500 4.4% 4040 Contributions - Insurance 6,106 6,500 7,500 15.4% 4050 Workers Compensation 190 500 300 (40.0 %) * TOTAL PERSONAL SERVICES 77,589 78,200 80,700 3.2% 4130 Program Supplies 4,639 5,000 5,000 0.0% 4300 Fees, Services 1,483,759 1,543,000 1,565,000 1.4% 4370 Travel & Training - 500 500 0.0% 4375 Promotional Expense 4,659 4,500 4,500 0.0% 4933 Sales Tax 315 - - 0.0% * TOTAL CONTRACTUAL SERVICES 1,493,372 1,553,000 1,575,000 1.4% ** TOTAL POLICE ADMINISTRATION 1,570,961 1,631,200 1,655,700 1.5% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1220 Fire Prevention Administration 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 134,121 133,600 136,300 2.0% 4011 Overtime 256 1,000 1,000 0.0% 4020 Salaries & Wages -Temp 156,954 150,000 160,000 6.7% 4030 Contributions - Retirement 197,518 165,000 175,000 6.1% 4040 Contributions - Insurance 21,810 23,400 27,200 16.2% 4050 Workers Compensation 9,167 12,000 10,000 (16.7 %) TOTAL PERSONAL SERVICES 519,825 485,000 509,500 5.1% 4120 Supplies- Equipment 11,845 11,000 11,000 0.0% 4130 Supplies- Program 2,393 2,000 2,500 25.0% 4140 Supplies - Vehicles 5,469 12,000 12,000 0.0% 4150 Maintenance Materials 516 500 500 0.0% 4170 Motor Fuels and Lubrication 268 - - 0.0% 4210 Books & Periodicals 681 600 600 0.0% 4240 Uniforms & Clothing 7,455 10,000 9,000 (10.0 %) 4250 Merchandise for Resale 35 - - 0.0% 4260 Small Tools & Equipment 3,478 6,000 6,000 0.0% 4290 Misc. Materials & Supplies 5,904 5,000 5,000 0.0% TOTAL MATERIALS & SUPPLIES 38,043 47,100 46,600 (1.1 %) 4300 Fees, Services 13,613 10,000 11,000 10.0% 4310 Telephone 3,571 6,000 5,000 (16.7 %) 4320 Utilities 22,037 28,500 25,000 (12.3 %) 4330 Postage 44 - - 0.0% 4350 Cleaning & Waste Removal 4,768 6,000 5,000 (16.7 %) 4360 Subscriptions & Memberships 1,390 2,000 2,000 0.0% 4370 Travel & Training - 10,000 10,000 0.0% 4375 Promotional Expense 7,034 9,000 9,000 0.0% 4483 Insurance - General Liability - 1,000 1,000 0.0% 4510 Repair & Maintenance - Building 5,476 7,000 6,000 (14.3 %) 4520 Repair & Maintenance - Vehicles 4,550 8,000 8,000 0.0% 4530 Repair & Maintenance -Equip 18,689 11,000 15,000 36.4% 4531 Repair& Maintenance - Radios 1,993 5,000 5,000 0.0% Contribution for Performance - 12,500 30,000 140.0% 4901 Refund /Reimbursements 4 - - 0.0% 4933 Sales Tax 611 - - 0.0% TOTAL CONTRACTUAL SERVICES 83,782 116,000 132,000 13.8% "* TOTAL FIRE PREVENTION ADMIN 641,650 648,100 688,100 6.2% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1250 Code Enforcement 2010 to 2009 2010 2011 2011 ►CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 511,773 442,600 452,800 2.3% 4011 Overtime -Reg 143 - - 0.0% 4020 Salaries & Wages -Temp - - - 0.0% 4021 Overtime -Temp - - - 0.0% 4030 Contributions - Retirement 71,033 65,600 67,500 2.9% 4040 Contributions - Insurance 66,876 67,400 69,000 2.4% 4050 Workers Compensation 1,353 1,400 1,400 0.0% * TOTAL PERSONAL SERVICES 651,178 577,000 590,700 2.4% 4120 Supplies- Equipment 83 500 500 0.0% 4130 Supplies- Program 578 500 500 0.0% 4140 Supplies - Vehicles 2,090 1,700 1,700 0.0% 4210 Books & Periodicals 185 2,500 1,500 (40.0 %) 4240 Uniforms & Clothing 46 500 500 0.0% 4260 Small Tools & Equipment 32 400 400 0.0% * TOTAL MATERIALS & SUPPLIES 3,013 6,100 5,100 (16.4 %) 4300 Fees, Services 200 - - 0.0% 4310 Telephone 3,526 4,000 4,000 0.0% 4340 Printing & Publishing 888 3,000 2,000 (33.3 %) 4360 Subscriptions & Memberships 450 1,000 1,000 0.0% 4370 Travel & Training 3,627 11,000 11,000 0.0% 4375 Promotional Expense - 200 200 0.0% 4440 License & Registration 479 200 200 0.0% 4520 Repair & Maintenance - Vehicles 103 500 500 0.0% 4530 Repair& Maintenance -Equip 1,553 2,000 2,000 0.0% 4901 Refunds /Reimbursements 510 1,000 1,000 0.0% 4933 Sales Tax 61 - - 0.0% * TOTAL CONTRACTUAL SERVICES 11,397 22,900 21,900 (4.4 %) ** TOTAL CODE ENFORCEMENT 665,588 606,000 617,700 1.9% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1260 Community Service 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4020 Salaries & Wages -Temp 43,282 47,000 48,000 2.1% 4021 Overtime -Temp 544 1,400 1,400 0.0% 4030 Contributions- Retirement 6,331 6,000 6,500 8.3% 4040 Contributions - Insurance 590 600 700 16.7% 4050 Workers Compensation 812 1,000 1,000 0.0% * TOTAL PERSONAL SERVICES 51,558 56,000 57,600 2.9% 4120 Supplies- Equipment 347 1,500 1,200 (20.0 %) 4130 Supplies- Program 1,046 700 1,000 42.9% 4140 Supplies - Vehicles 1,267 1,000 1,000 0.0% 4210 Books & Periodicals - 200 200 0.0% 4240 Uniforms & Clothing 185 1,600 1,600 0.0% * TOTAL MATERIALS & SUPPLIES 2,844 5,000 5,000 0.0% 4300 Fees, Services 9,009 9,600 9,000 (6.3 %) 4310 Telephone 601 1,000 1,100 10.0% 4340 Printing & Publishing 162 500 300 (40.0 %) 4360 Subscriptions & Memberships 103 300 200 (33.3 %) 4370 Travel & Training 200 700 700 0.0% 4520 Repair & Maintenance - Vehicles - 1,000 700 (30.0 %) 4530 Repair & Maintenance -Equip 368 300 300 0.0% 4531 Repair & Maintenance - Radios 16 300 300 0.0% 4933 Sales Tax 31 - - 0.0% * TOTAL CONTRACTUAL SERVICES 10,490 13,700 12,600 (8.0 %) ** TOTAL COMMUNITY SERVICE 64,893 74,700 75,200 0.7% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1310 Engineering 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages -Reg 402,783 409,800 418,000 2.0% 4011 Overtime -Reg 20 1,500 1,500 0.0% 4020 Salaries & Wages -Temp 5,593 15,000 15,000 0.0% 4030 Contributions - Retirement 57,622 60,000 62,300 3.8% 4040 Contributions - Insurance 39,949 42,600 48,400 13.6% 4050 Workers Compensation 1,114 1,500 1,500 0.0% * TOTAL PERSONAL SERVICES 507,081 530,400 546,700 3.1% 4120 Supplies- Equipment 1,117 400 500 25.0% 4140 Supplies - Vehicles 62 800 700 (12.5 %) 4150 Maintenance Materials 15 - - 0.0% 4210 Books & Periodicals 320 100 100 0.0% * TOTAL MATERIALS & SUPPLIES 1,514 1,300 1,300 0.0% 4300 Fees, Services 17,653 18,000 18,000 0.0% 4310 Telephone 3,185 2,100 3,200 52.4% 4330 Postage - 400 400 0.0% 4340 Printing & Publishing 430 600 600 0.0% 4360 Subscriptions & Memberships 814 1,500 1,400 (6.7 %) 4370 Travel & Training 1,693 4,200 3,000 (28.6 %) 4380 Mileage 43 500 500 0.0% 4440 License & Registration - 300 - (100.0 %) 4520 Repair & Maintenance - Vehicles - 500 - (100.0 %) 4530 Repair & Maintenance -Equip 3,722 3,000 3,500 16.7% 4531 Repair & Maintenance- Radios - 100 - (100.0 %) 4901 Refunds /Reimbursements 10 - - 0.0% 4903 Bad Debt Expense 2,435 - - 0.0% 4933 Sales Tax 66 - - 0.0% * TOTAL CONTRACTUAL SERVICES 30,050 31,200 30,600 (1.9 %) 4705 Other Equipment * TOTAL CAPITAL OUTLAY 300 - (100.0 %) 300 - (100.0 %) ** TOTAL ENGINEERING 538,645 563,200 578,600 2.7% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1320 Street Maintenance 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 459,600 457,800 466,900 2.0% 4011 Overtime -Reg 18,749 8,000 18,000 125.0% 4020 Salaries & Wages -Temp 9,582 10,000 10,000 0.0% 4021 Overtime -Temp 197 - - 0.0% 4030 Contributions - Retirement 68,964 67,100 70,000 4.3% 4040 Contributions - Insurance 59,247 61,900 71,700 15.8% 4050 Workers Compensation 27,818 36,400 30,000 (17.6 9 /6) * TOTAL PERSONAL SERVICES 644,158 641,200 666,600 4.0% 4120 Supplies- Equipment 34,275 44,000 40,000 (9.1%) 4140 Supplies - Vehicles 16,872 25,000 23,000 (8.0 %) 4150 Maintenance Materials 70,990 65,000 64,000 (1.5 %) 4210 Books & Periodicals - 100 100 0.0% 4240 Uniforms & Clothing 4,224 4,800 4,800 0.0% 4260 Small Tools & Equipment 1,556 2,700 2,700 0.0% * TOTAL MATERIALS & SUPPLIES 127,917 141,600 134,600 (4.9 %) 4300 Fees, Services 446 1,000 1,000 0.0% 4310 Telephone 3,252 3,800 3,800 0.0% 4330 Postage, 28 - - 0.0% 4340 Printing & Publishing - 300 300 0.0% 4350 Cleaning & Waste Removal - 300 300 0.0% 4360 Subscriptions & Memberships 1,085 1,200 1,200 0.0% 4370 Travel & Training 1,940 1,500 2,000 33.3% 4410 Rental- Equipment 323 1,500 1,500 0.0% 4440 License & Registration 35 600 600 0.0% 4510 Repair & Maintenance - Building - 500 500 0.0% 4520 Repair & Maintenance - Vehicles 140 3,500 3,500 0.0% 4530 Repair & Maintenance -Equip 8,203 5,500 6,000 9.1% 4531 Repair & Maintenance - Radios - 500 - 0.0% 4540 Repair & Maintenance - Streets 1,921 500 2,000 300.0% 4560 Repair & Maintenance -Signs 8,081 13,700 10,000 (27.0 %) 4933 Sales Tax 1,511 - - 0.0% * TOTAL CONTRACTUAL SERVICES 26,966 34,400 32,700 (4.9 %) 4703 Office Equipment - 300 - (100.0 %) 4705 Other Equipment - 1,000 - (100.0 %) * TOTAL CAPITAL OUTLAY - 1,300 - (100.0 %) ** TOTAL STREET MAINTENANCE 799,041 818,500 833,900 1.9% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1350 Street Lighting & Signals 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4120 Supplies- Equipment 1,331 5,000 5,000 0.0% * TOTAL MATERIALS & SUPPLIES 1,331 5,000 5,000 0.0% 4300 Fees, Services - 300 300 0.0% 4310 Telephone 575 600 600 0.0% 4320 Utilities 311,330 315,000 315,000 0.0% 4530 Repair & Maintenance -Equip - 2,500 2,500 0.0% 4560 Repair & Maintenance -Signs 2,427 - - 0.0% 4565 Repair & Maintenance - Lights &Signals 17,026 25,000 22,000 (12.0 9 /6) * TOTAL CONTRACTUAL SERVICES 331,358 343,400 340,400 (0.9 %) ** TOTAL STREET LIGHT & SIGNALS 332,688 348,400 345,400 (0.9 %) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1370 City Garage 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 187,697 185,700 189,400 2.0% 4011 Overtime -Reg 7,436 6,500 6,500 0.0% 4030 Contributions - Retirement 26,906 27,200 28,200 3.7% 4040 Contributions - Insurance 28,227 30,600 35,700 16.7% 4050 Workers Compensation 7,074 9,400 7,200 (23.4 %) * TOTAL PERSONAL SERVICES 257,340 259,400 267,000 2.9% 4120 Supplies- Equipment 1,159 3,300 3,300 0.0% 4140 Supplies - Vehicles 96 500 500 0.0% 4150 Maintenance Materials 668 1,000 1,000 0.0% 4170 Motor Fuels & Lubricants 111,988 158,000 138,000 (12.7 %) 4240 Uniforms & Clothing 824 1,200 1,200 0.0% 4260 Small Tools & Equipment 2,597 4,400 4,400 0.0% * TOTAL MATERIALS & SUPPLIES 117,332 168,400 148,400 (11.9 %) 4300 Fees, Services 1,635 1,300 1,300 0.0% 4310 Telephone 2,731 4,000 4,000 0.0% 4320 Utilities 23,624 70,000 66,000 (5.7 %) 4330 Postage 11 - - 0.0% 4340 Printing & Publishing - 100 100 0.0% 4350 Cleaning & Waste Removal 6,388 10,000 12,000 20.0% 4360 Subscriptions & Memberships - 200 200 0.0% 4370 Travel & Training 323 1,500 1,500 0.0% 4410 Rental- Equipment - 500 500 0.0% 4440 License & Registration 30 500 500 0.0% 4510 Repair & Maintenance - Building 4,153 4,000 7,000 75.0% 4520 Repair & Maintenance - Vehicles - 300 300 0.0% 4530 Repair & Maintenance -Equip 1,175 3,900 2,000 (48.7 %) 4531 Repair & Maintenance - Radios - 100 100 0.0% 4933 Sales Tax 298 - - 0.0% * TOTAL CONTRACTUAL SERVICES 40,368 96,400 95,500 (0.9 %) 4703 Office Equipment - 500 500 0.0% 4705 Other Equipment 4,613 2,500 5,000 100.0% * TOTAL CAPITAL OUTLAY 4,613 3,000 5,500 83.3% ** TOTAL CITY GARAGE 419,653 527,200 516,400 (2.0 %) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1410 Planning Commission 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4210 Books & Periodicals TOTAL MATERIALS & SUPPLIES 200 200 0.0% 200 200 0.0% 4340 Printing & Publishing 3,817 3,000 3,000 4360 Subscriptions & Memberships - 200 200 4370 Travel & Training 249 800 800 TOTAL CONTRACTUAL SERVICES 4,066 4,000 4,000 0.0% 0.0% 0.0% ** TOTAL PLANNING COMMISSION 4,066 4,200 4,200 0.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1420 Planning Administration 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages -Reg 303,521 304,900 311,000 2.0% 4030 Contributions - Retirement 41,711 44,700 46,300 3.6% 4040 Contributions - Insurance 40,068 43,900 51,100 16.4% 4050 Workers Compensation 421 600 600 0.0% * TOTAL PERSONAL SERVICES 385,722 394,100 409,000 3.8% 4120 Supplies- Equipment 75 300 300 0.0% 4130 Supplies- Program - 100 100 0.0% 4140 Supplies - Vehicles 305 100 100 0.0% 4210 Books & Periodicals - 200 200 0.0% * TOTAL MATERIALS & SUPPLIES 380 700 700 0.0% 4300 Fees, Services 20 5,000 5,000 0.0% 4310 Telephone - 200 200 0.0% 4340 Printing & Publishing - 200 200 0.0% 4360 Subscriptions & Memberships 1,126 1,500 1,500 0.0% 4370 Travel & Training 4,988 6,400 6,400 0.0% 4440 License & Registration - 600 600 0.0% 4520 Repair & Maintenance - Vehicles - 200 200 0.0% * TOTAL CONTRACTUAL SERVICES 6,134 14,100 14,100 0.0% ** TOTAL PLANNING ADMINISTRATION 392,237 408,900 423,800 3.6% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1430 Senior Commission 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/ DEC 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES 4300 Fees, Services 8,467 10,000 10,000 4370 Travel & Training 116 200 200 4375 Promotional Expense - 500 500 * TOTAL CONTRACTUAL SERVICES 8,583 10,700 10,700 ** TOTAL SENIOR COMMISSION 30,614 32,700 33,400 17,931 2,538 1,538 25 22,031 17,700 2,600 1,600 100 22,000 18,000 1.7% 2,700 3.8% 1,900 18.8% 100 0.0% 22,700 3.2% 0.0% 0.0% 0.0% 2.1% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1510 Park & Rec Commission 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4130 Supplies- Program - 100 100 0.0% 4210 Books & Periodicals - 100 100 0.0% * TOTAL MATERIALS & SUPPLIES - 200 200 0.0% 4340 Printing & Publishing 1,691 900 1,100 22.2% 4360 Subscriptions & Memberships 550 700 600 (14.3 %) 4370 Travel & Training 337 400 300 (25.0 %) * TOTAL CONTRACTUAL SERVICES 2,578 2,000 2,000 0.0% ** TOTAL PARK & REC COMMISSION 2,578 2,200 2,200 0.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1520 Park & Rec Administration 2010 to 2009 2010 2011 2011 ►CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC 4010 Salaries & Wages -Reg 4030 Contributions- Retirement 4040 Contributions - Insurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES 4120 Supplies- Equipment 4130 Supplies- Program 4210 Books & Periodicals 4240 Uniforms & Clothing * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4330 Postage 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 4380 Mileage * TOTAL CONTRACTUAL SERVICES ** TOTAL PARK & REC ADMINISTRATION 101,563 99,500 101,500 2.0% 14,015 14,500 15,200 4.8% 9,907 10,500 12,300 17.1% 140 200 200 0.0% 125,625 124,700 129,200 3.6% 333 500 500 0.0% - 200 200 0.0% - 100 100 0.0% - 200 200 0.0% 333 1,000 1,000 0.0% 36 1,100 1,000 (9.1 %) 1,483 900 1,400 55.6% - 2,000 2,000 0.0% - 14,000 - (100.0 %) 1,343 1,600 1,600 0.0% 3,927 4,800 4,400 (8.3 %) 105 300 300 0.0% 6,894 24,700 10,700 (56.7 %) 132,852 150,400 140,900 (6.3 %) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1530 Recreation Center 2010 to 2009 2010 2011 2011 LCCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC 4010 Salaries & Wages -Reg 54,027 53,900 55,000 2.0% 4020 Salaries & Wages -Temp 126,457 130,000 130,000 0.0% 4021 Overtime -Temp 79 - - 0.0% 4030 Contributions - Retirement 25,544 28,000 29,000 3.6% 4040 Contributions- Insurance 6,060 6,400 7,500 17.2% 4050 Workers Compensation 2,975 1,400 2,500 78.6% 4060 Unemployment 658 - - 0.0% * TOTAL PERSONAL SERVICES 215,799 219,700 224,000 2.0% 4120 Supplies- Equipment 4130 Supplies- Program 4150 Maintenance Materials 4240 Uniforms & Clothing * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4320 Utilities 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 4510 Repair & Maintenance - Building 4530 Repair & Maintenance -Equip 4590 Misc. Contractual Services 4933 Sales Tax * TOTAL CONTRACTUAL SERVICES 1,464 4,000 3,500 (12.5 %) 36,769 42,000 42,000 0.0% 201 500 500 0.0% 23 800 700 (12.5 %) 38,457 47,300 46,700 (1.3 %) 45,692 32,000 34,000 6.3% 607 2,500 1,500 (40.0 %) 27,650 37,500 36,000 (4.0 %) 158 300 300 0.0% 8 400 400 0.0% 838 1,600 1,600 0.0% 1,895 3,000 3,000 0.0% 1,036 1,000 1,000 0.0% 841 1,000 1,000 0.0% 11 - - 0.0% 78,737 79,300 78,800 (0.6 %) ** TOTAL RECREATION CENTER 332,992 346,300 349,500 0.9% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1540 Lake Ann Park Operations 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages -Temp 4021 Overtime -Temp 4030 Contributions - Retirement 4050 Workers Compensation * TOTAL PERSONAL SERVICES 4130 Supplies- Program 4240 Uniforms & Clothing * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4320 Utilities 4340 Printing & Publishing * TOTAL CONTRACTUAL SERVICES ** TOTAL LAKE ANN PARK OPERATIONS 5,237 12,200 12,200 0.0% - 400 - (100.0 %) 401 600 500 (16.7 %) 85 200 200 0.0% 5,723 13,400 12,900 (3.7 %) 6,124 9,000 9,000 0.0% - 500 500 0.0% 6,124 9,500 9,500 0.0% 30,600 30,000 31,000 3.3% 1,208 2,000 1,500 (25.0 %) 12,013 13,000 13,000 0.0% - 400 400 0.0% 43,822 45,400 45,900 1.1% 55,668 68,300 68,300 0.0% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1550 Park Maintenance 2010 to 2009 2010 2011 2011 4CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DECD 4010 Salaries & Wages -Reg 455,038 448,100 457,100 2.0% 4011 Overtime -Reg 11,884 15,000 15,000 0.0% 4020 Salaries & Wages -Temp 83,829 90,000 90,000 0.0% 4021 Overtime -Temp 3,755 4,000 4,000 0.0% 4030 Contributions - Retirement 71,602 69,000 73,000 5.8% 4040 Contributions- Insurance 62,835 67,400 78,400 16.3% 4050 Workers Compensation 8,773 11,200 11,200 0.0% * TOTAL PERSONAL SERVICES 697,716 704,700 728,700 3.4% 4120 Supplies- Equipment 30,997 38,000 34,000 (10.5 %) 4140 Supplies - Vehicles 2,656 8,000 8,000 0.0% 4150 Maintenance Materials 31,704 27,000 31,000 14.8% 4151 Irrigation Materials 1,809 3,000 3,000 0.0% 4240 Uniforms & Clothing 2,077 2,800 2,800 0.0% 4260 Small Tools & Equipment 327 2,500 2,500 0.0% * TOTAL MATERIALS & SUPPLIES 69,570 81,300 81,300 0.0% 4300 Fees, Services 21,771 22,000 22,000 0.0% 4310 Telephone 2,596 2,700 2,700 0.0% 4320 Utilities 13,097 8,600 8,600 0.0% 4340 Printing & Publishing 370 200 400 100.0% 4350 Cleaning & Waste Removal 6,189 8,000 8,000 0.0% 4360 Subscriptions & Memberships - 400 400 0.0% 4370 Travel & Training 372 2,000 1,500 (25.0 %) 4400 Rental -Land & Buildings 32,745 31,500 32,500 3.2% 4410 Rental- Equipment 728 2,000 2,000 0.0% 4440 License & Registration 108 700 700 0.0% 4510 Repair & Maintenance - Building 252 3,000 2,500 (16.7 %) 4520 Repair & Maintenance - Vehicles 113 2,500 2,500 0.0% 4530 Repair & Maintenance -Equip 4,996 6,500 6,500 0.0% 4531 Repair & Maintenance - Radios - 500 100 (80.0 %) 4560 Repair & Maintenance -Signs 972 4,000 3,000 (25.0 %) 4933 Sales Tax 190 - - 0.0% * TOTAL CONTRACTUAL SERVICES 84,498 94,600 93,400 (1.3 %) 4705 Other Equipment - 4,000 5,000 25.0% * TOTAL CAPITAL OUTLAY - 4,000 5,000 25.0% ** TOTAL PARK MAINTENANCE 851,785 884,600 908,400 2.7% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1560 Senior Citizens Center 2010 to 2009 2010 2011 2011 ►CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC 4010 Salaries & Wages -Reg 4030 Contributions- Retirement 4040 Contributions - Insurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES 4120 Supplies- Equipment 4130 Supplies- Program * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4340 Printing & Publishing 4350 Cleaning & Waste Removal 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 4380 Mileage * TOTAL CONTRACTUAL SERVICES 38,304 38,200 39,000 2.1% 5,512 5,600 5,800 3.6% 295 - - 0.0% 54 200 100 (50.0 %) 44,164 44,000 44,900 2.0% 197 300 300 0.0% 3,150 4,200 4,200 0.0% 3,347 4,500 4,500 0.0% 20,283 19,600 19,600 0.0% - 100 100 0.0% 160 200 200 0.0% 79 100 100 0.0% 241 300 300 0.0% 75 200 200 0.0% 90 100 100 0.0% 20,927 20,600 20,600 0.0% ** TOTAL SENIOR CITIZENS CENTER 68,439 69,100 70,000 1.3% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1600 Recreation Programs 2010 to 2009 2010 2011 2011 1CCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC /(DEC 4010 Salaries & Wages -Reg 90,380 88,900 91,000 2.4% 4020 Salaries & Wages -Temp 46,753 55,500 54,500 (1.8 %) 4021 Overtime -Temp 393 1,100 1,100 0.0% 4030 Contributions- Retirement 16,454 17,000 18,000 5.9% 4040 Contributions - Insurance 7,533 7,100 8,900 25.4% 4050 Workers Compensation 888 200 1,000 400.0% * TOTAL PERSONAL SERVICES 162,401 169,800 174,500 2.8% 4120 Supplies- Equipment 1,450 2,000 2,000 0.0% 4130 Supplies- Program 10,996 15,600 15,600 0.0% 4240 Uniforms & Clothing 1,267 1,500 1,500 0.0% * TOTAL MATERIALS & SUPPLIES 13,712 19,100 19,100 0.0% 4300 Fees, Services 51,731 58,000 54,000 (6.9 %) 4310 Telephone 1,192 3,200 3,200 0.0% 4320 Utilities 2,876 3,500 3,000 (14.3 %) 4330 Postage - 200 200 0.0% 4340 Printing & Publishing 5,544 4,400 4,400 0.0% 4360 Subscriptions & Memberships 105 - - 0.0% 4370 Travel & Training 666 400 600 50.0% 4380 Mileage 77 200 100 (50.0 %) 4400 Rental -Land & Buildings 20,365 6,500 6,500 0.0% 4410 Rental- Equipment 4,702 18,200 22,200 22.0% 4933 Sales Tax 73 - - 0.0% * TOTAL CONTRACTUAL SERVICES 87,330 94,600 94,200 (0.4 %) ** TOTAL RECREATION PROGRAMS 263,444 283,500 287,800 1.5% CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1700 Self- Supporting Programs 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages -Reg 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES 22,595 22,300 3,130 900 3,478 3,400 1,883 2,000 74 100 31,160 28,700 23,500 5.4% 900 0.0% 3,700 8.8% 2,200 10.0% 100 0.0% 30,400 5.9% 4120 Supplies- Equipment 4130 Supplies- Program * TOTAL MATERIALS & SUPPLIES - 600 1,000 66.7% 6,449 8,000 8,000 0.0% 6,449 8,600 9,000 4.7% 4300 Fees, Services 36,431 46,000 43,000 (6.5 %) 4933 Sales Tax 14 - - 0.0% * TOTAL CONTRACTUAL SERVICES 36,445 46,000 43,000 (6.5 %) ** TOTAL SELF - SUPPORTING PROGRAMS 74,054 83,300 82,400 (1.1 %) CITY OF CHANHASSEN 2011 BUDGET 101 General Fund 1800 Recreation Sports 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4050 Workers Compensation * TOTAL PERSONAL SERVICES 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing 4375 Promotional Exepnses * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services * TOTAL CONTRACTUAL SERVICES ** TOTAL RECREATION SPORTS 2,896 8,400 10,000 19.0% 221 1,000 400 (60.0 %) 29 100 100 0.0% 3,146 9,500 10,500 10.5% 2,892 2,000 2,000 0.0% 3,337 2,100 2,100 0.0% - 4,800 4,300 (10.4 %) - - 1,000 100.0% 6,229 8,900 9,400 5.6% 4,947 - - 0.0% 4,947 - - 0.0% 14,322 18,400 19,900 8.2%