2020 Annual BudgetCITY OF CHANHASSEN’S
ANNUAL BUDGET 2020
Table of Contents
Budget Overview
Authorizing Resolution ............................................................................................................. 1
Tax Levy ........................................................................................................................................... 3
Employee Count ........................................................................................................................... 5
General Fund Expenditures ..................................................................................................... 7
General Fund Revenues ............................................................................................................ 8
General Fund
General Government
Legislative ......................................................................................................................... 10
Administration ............................................................................................................... 12
Finance ............................................................................................................................... 14
Legal .................................................................................................................................... 16
Property Assessment ................................................................................................... 18
Management Information Systems (MIS) ........................................................... 20
City Hall ............................................................................................................................. 22
Elections ............................................................................................................................ 24
Library Building ............................................................................................................. 26
Public Safety
Police Administration .................................................................................................. 28
Fire Prevention and Administration ..................................................................... 30
Code Enforcement ......................................................................................................... 32
Community Service ....................................................................................................... 34
Public Works
Engineering ...................................................................................................................... 36
Street Maintenance ....................................................................................................... 40
Street Lighting and Signals ........................................................................................ 42
Fleet Department .......................................................................................................... 44
Community Development
Planning Commission .................................................................................................. 46
Planning Administration ............................................................................................ 48
Senior Commission ....................................................................................................... 50
Parks and Recreation
Park and Recreation Commission .......................................................................... 52
Park and Recreation Administration .................................................................... 54
Recreation Center ......................................................................................................... 56
Lake Ann Park Operations ......................................................................................... 58
Park Maintenance ......................................................................................................... 60
Senior Citizens Center ................................................................................................. 62
Recreation Programs ................................................................................................... 64
Self-Supporting Programs ......................................................................................... 66
Recreation Sports .......................................................................................................... 68
Special Revenue Funds
10% Charitable Contribution ................................................................................... 72
Cemetery ............................................................................................................................ 74
Cable TV ............................................................................................................................. 76
Enterprise Funds
Water Utility .................................................................................................................... 80
Sewer Utility .................................................................................................................... 88
Surface Water Management ..................................................................................... 92
Appendix
Public Purpose Expenditure Policy ................................................................. 111
Purchasing Policy ............................................................................................................ 115
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: ---=D"""e"'"'ce=m=b .... e--r __ 9.._. 2 .... 0=1.._9 ____ RESOLUTION NO: ____ 2 __ 0=19_-___ 60....._ ___ _
MOTION BY: __ .:.;.M;::..;:c=D;..a:o=n=al�d� ___ SECONDED BY: _____ C=a=m=p""'i=o=n ___ _
A RESOLUTION ADOPTING THE 2020 BUDGET AND CIP, AND
ESTABLISHING TAX LEVIES IN 2019, COLLE CTIBLE FOR 2020
WHEREAS, the City Council has examined the budgetary and tax levy needs for Chanhassen for
the calendar year 2020 through detailed public budget meetings; and
WHEREAS, the Public Budget meeting was held on December 2nd 2019, to receive public input
into the budget and tax levy for 2020;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen that
the 2020 Budget for the City of Chanhassen is adopted with revenue and expenditure amounts for the
General Fund of$11,899,700, Special Revenue Funds of$53,600, $2,000, and $168,700 respectively which
are detailed in the 2020 Budget which is made part of this motion by reference; and
BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen adopts a total tax
levy of$11,741,368 for 2020; and
BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen adopts a tax levy
of $800,000 for the purpose of equipment upgrades and purchases for Z020; and
BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen determines that
certain bonded indebtedness levies are hereby adopted to meet statutory requirements and bond covenants
and that the County Auditor is hereby authorized to spread the adopted bonded debt levies as shown on the
attached Tax Levy Certification document; and
BE IT FURTHER RESOLVED that the City Council adopts a Capital Improvement Program for
years 2020-2024 in the total amount of $106,696,900.
BE IT FURTHER RESOLVED that the City of Chanhassen authorizes the County Auditor to
levy the amounts shown on the attached Tax Levy Certification document upon taxable property in the City
of Chanhassen in 2018 for collection in 2019, as set forth in the attached Tax Levy Certification document.
Passed and adopted by the Chanhassen City Council this 9th day of Decemher, 2019.
Ryan
Campion
McDonald
Tjornhom
Coleman
ABSENT
1
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2
2019 2020 % Change
Operational & Capital Levies
General Fund 8,810,333$ 9,181,833$
Capital Replacement 800,000 800,000
Revolving Imp Street Reconstruction 381,223 728,523
MSA (Sealcoating)93,000 93,000
Total Operational & Capital Levies 10,084,556$ 10,803,356$ 7.13%
Debt Levies
Public Works Facility 475,800 480,600
Library Referendum 459,512 457,412
Total Debt Levies 935,312$ 938,012$ 0.29%
Total All Levies 11,019,868$ 11,741,368$ 6.55%
2020 Tax Levy
3
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4
Employee Count
2019
Actual
2020
Budget
2021
Budget
2022
Budget
Administration 4.50 4.50 4.50 4.50
Finance 2.86 2.86 2.86 2.86
Management Information Systems 1.50 1.50 1.50 1.50
City Hall 1.00 1.00 1.00 1.00
Fire Prevention and Administration 2.00 2.00 2.00 2.00
Code Enforcement 7.00 7.00 7.00 7.00
Community Service 1.50 1.50 1.50 1.50
Engineering 5.73 5.73 5.73 5.73
Street Maintenance 8.25 9.25 9.25 9.25
Fleet Department 2.95 2.95 2.95 2.95
Planning Administration 4.55 4.55 4.55 4.55
Senior Commission 0.25 0.25 0.25 0.25
Park and Recreation Administration 2.00 2.00 2.00 2.00
Recreation Center 1.00 1.00 1.00 1.00
Park Maintenance 7.25 8.25 8.25 8.25
Senior Citizens Center 1.00 1.00 1.00 1.00
Recreation Programs 1.80 1.80 1.80 1.80
Self-Supporting Programs .20 .20 .20 .20
Cable TV 1.25 1.25 1.25 1.25
Water Utility 7.495 7.495 7.495 7.495
Sewer Utility 5.495 5.495 5.495 5.495
Surface Water Management 3.52 3.52 3.52 3.52
Total 73.10 75.10 75.10 75.10
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6
Personal Materials Contractual Capital 2020 2019 % 2018
Services & Supplies Services Outlay Total Total Change Actual
General Government
1110 Legislative 46,700 - 81,600 - 128,300 128,300 0.00% 127,686
1120 Administration 492,900 - 61,400 - 554,300 564,300 -1.77% 527,332
1130 Finance 323,500 200 48,300 - 372,000 371,500 0.13% 348,833
1140 Legal - - 200,000 - 200,000 200,000 0.00% 191,253
1150 Property Assessment - - 161,000 - 161,000 156,000 3.21% 152,430
1160 MIS 168,800 41,400 48,000 - 258,200 257,800 0.16% 229,810
1170 City Hall 92,400 41,400 277,500 - 411,300 395,800 3.92% 405,703
1180 Elections 26,000 4,000 18,000 - 48,000 48,000 0.00% 38,829
1190 Library Building - 2,500 109,100 - 111,600 111,600 0.00% 105,505
* Total 1,150,300 89,500 1,004,900 - 2,244,700 2,233,300 0.51% 2,127,383
Law Enforcement
1210 Police Administration - 1,000 1,977,800 - 1,978,800 1,885,800 4.93% 1,780,646
1220 Fire Prevention & Admin 1,012,200 45,100 152,000 - 1,209,300 1,020,000 18.56% 1,008,779
1250 Code Enforcement 696,500 6,800 11,700 - 715,000 742,500 -3.70% 651,006
1260 Community Service 57,200 1,200 5,400 - 63,800 60,800 4.93% 55,873
* Total 1,765,900 54,100 2,146,900 - 3,966,900 3,709,100 6.95% 3,496,303
Public Works
1310 Engineering 677,600 800 29,300 - 707,700 669,900 5.64% 609,793
1320 Street Maintenance 942,700 115,300 43,400 - 1,101,400 1,015,100 8.50% 1,003,974
1350 Street Lighting & Signals - 4,000 366,500 - 370,500 357,500 3.64% 375,319
1370 Fleet Department 323,400 171,700 64,800 5,500 565,400 558,700 1.20% 550,586
* Total 1,943,700 291,800 504,000 5,500 2,745,000 2,601,200 5.53% 2,539,672
Community Development
1410 Planning Commission - 200 1,500 - 1,700 1,700 0.00% 828
1420 Planning Administration 519,600 400 11,500 - 531,500 540,900 -1.74% 502,004
1430 Senior Commission 29,600 - 15,000 - 44,600 40,200 10.95% 44,876
* Total 549,200 600 28,000 - 577,800 582,800 -0.86% 547,708
Park & Recreation
1510 Park & Rec Commission - 200 1,000 - 1,200 1,200 0.00%25
1520 Park & Rec Administration 250,300 200 5,700 - 256,200 256,800 -0.23% 235,876
1530 Recreation Center 234,500 17,700 94,400 - 346,600 346,800 -0.06% 327,125
1540 Lake Ann Park Operations 12,300 10,200 48,600 - 71,100 68,800 3.34% 64,106
1550 Park Maintenance 910,200 84,200 104,300 - 1,098,700 1,002,700 9.57% 1,068,895
1560 Senior Citizens Center 84,500 4,300 30,700 - 119,500 121,700 -1.81% 130,212
1600 Recreation Programs 246,600 22,300 128,800 - 397,700 393,560 1.05% 362,400
1700 Self-Supporting Programs 19,900 3,300 12,500 - 35,700 38,400 -7.03% 51,000
1800 Recreation Sports 30,400 7,900 300 - 38,600 38,600 0.00% 31,653
* Total 1,788,700 150,300 426,300 - 2,365,300 2,268,560 4.26% 2,271,291
Total Operational Expenditures 7,197,800 586,300 4,110,100 5,500 11,899,700 11,394,960 4.43% 10,982,357
Transfer for Roads - - - -
** Total General Fund 11,899,700 11,394,960 4.43% 10,982,357
Dollar Change from Previous Year 504,740
2020 General Fund Budget
Expenditures
7
2017 2018 2019 2020 Inc Over 2021
Account Description Actual Actual Budget Budget PY Budget Estimate
General Property Tax
3010 Current Property Tax 8,475,905 8,679,991 8,810,333 9,181,833 4.2% 9,365,470
3002 Allowance for Delinquent Taxes (75,108) (46,746) (70,000) (40,000) (60,000)
3011 Delinquent Property Tax 7,050 14,350 15,000 20,000 15,000
3090 Excess TIF Taxes 86,633 - - - -
* Total General Property Tax 8,494,480 8,647,594 8,755,333 9,161,833 4.6% 9,320,470
Licenses
3203 Dog Kennel 250 325 500 500 500
3206 Massage License 150 50 500 100 100
3213 Solicitor - - - - -
3226 Liquor On and Off Sale 92,018 76,904 93,000 90,000 90,000
3284 Rubbish 3,000 1,200 3,500 3,000 3,000
* Total Licenses 95,418 78,479 97,500 93,600 -4.0% 93,600
Permits
3301 Building 518,620 778,694 520,000 520,000 520,000
3302 Plan Check 253,777 428,932 255,000 255,000 255,000
3305 Heating & A/C 172,701 183,881 119,300 119,300 119,300
3306 Plumbing 97,615 149,778 90,000 90,000 90,000
3307 Trenching 55,066 54,154 30,000 30,000 30,000
3308 Hunting/Shooting 840 700 1,400 1,400 1,400
3309 Sprinkler 11,074 16,664 11,000 11,000 11,000
3311 Sign 4,015 8,280 5,000 5,000 5,000
3316 Septic Tank - 222 - - -
3320 Stable 200 190 300 300 300
3331 Firework's Application Fee 200 200 - - -
3390 Misc. Permits 5,525 4,545 3,000 3,000 3,000
*Total Permits 1,119,633 1,626,240 1,035,000 1,035,000 0.0% 1,035,000
Fines & Penalties
3401 Traffic & Ordinance Violation 126,636 93,455 115,000 115,000 115,000
3402 Vehicle Lockouts 950 1,400 1,000 1,000 1,000
3404 Dog/Cat Impound 808 496 500 500 500
3405 Other Fines and Penalties - - - - -
* Total Fines & Penalties 128,394 95,351 116,500 116,500 0.0% 116,500
Intergovernmental Revenue
3503 Reimbursement from School Dist.49,407 51,233 45,000 55,000 52,000
3509 Other Shared Taxes 196,021 201,162 195,000 200,000 200,000
3510 Grants-State 163,912 176,847 160,000 180,000 180,000
3530 Grants-Federal - - - - -
3533 Grants-Other 6,291 7,016 - 7,000 5,000
* Total Intergovernmental Revenue 415,632 436,258 400,000 442,000 10.5% 437,000
2020 General Fund Budget
Revenue
8
2017 2018 2019 2020 Inc Over 2021
Account Description Actual Actual Budget Budget PY Budget Estimate
Charges for Current Services
3601 Sale of Documents 950 779 800 800 800
3602 Use & Variance Permits 21,533 17,660 20,000 25,000 25,000
3603 Rezoning Fees 1,750 1,675 2,000 2,000 2,000
3604 Assessment Searches - 45 - - -
3605 Plat Recording Fees 2,290 1,537 3,000 2,000 2,000
3607 Election Filing Fees - 40 - - -
3613 Misc.-General Government 5,616 2,456 5,000 5,000 5,000
3614 Admin. Charge-2% Constr.52,225 10,806 50,000 50,000 50,000
3617 Engineering General - - - - -
3619 Investment Management Fee 75,000 75,000 75,000 75,000 75,000
3629 Misc.-Public Safety 9,971 8,412 10,000 10,000 10,000
3630 Recreation Program Fees 59,520 63,596 52,000 62,000 62,000
3631 Recreation Center 217,077 228,935 218,000 226,000 226,000
3633 Park Equipment Rental 93 34 100 100 100
3634 Park Facility Usage Fee 19,022 16,976 19,000 19,000 19,000
3635 Watercraft Rental 18,020 17,543 18,000 18,000 18,000
3636 Self-Supporting Programs 45,276 42,366 42,000 42,000 42,000
3637 Senior Programs 47,025 39,327 45,000 45,000 45,000
3638 Food Concessions 10,862 11,023 11,000 11,000 11,000
3639 Misc.-Park & Rec.1,347 1,345 1,200 1,200 1,200
3642 Recreation Sports 44,384 34,061 44,000 38,000 38,000
3649 Misc.-Public Works 3,651 1,038 2,000 2,000 2,000
3651 Merchandise Sales 2,950 2,339 2,800 2,800 2,800
* Total Charges for Current Services 638,562 576,992 620,900 636,900 2.6% 636,900
Other Revenue
3801 Interest Earnings 36,120 73,165 30,000 40,000 50,000
3802 Equipment Rental & Sale 186,978 192,792 250,000 275,000 275,000
3803 Building Rental 5,798 5,849 5,800 5,800 5,800
3804 Land Sale 8,100 - - - -
3807 Donations 28,609 25,387 24,127 25,867 25,000
3808 Insurance Reimbursements 18,709 10,267 - 10,000 10,000
3816 SAC Retainer 4,386 8,449 4,000 6,000 6,000
3818 Sur-Tax Retainer 740 903 700 700 700
3820 Misc. Other Revenue 766 930 500 500 500
3903 Refunds/Reimbursements 55,635 50,160 55,000 50,000 50,000
3980 Cash Short/Over 1 (1) - - -
* Total Other Revenue 345,843 367,900 370,127 413,867 11.8% 423,000
** Total General Fund Revenue 11,237,962 11,828,816 11,395,360 11,899,700 4.4%12,062,470
Total General Fund Expenditures 11,899,700
Net Levy Remaining (Use of Gen Fund Reserves)‐
2020 General Fund Budget
Revenue
9
Legislative
Mission Statement
The City Council, comprised of the Mayor and 4 at-large Council representatives will formulate city
policy, enact legislation, and oversee city administration. The City Council abides by the vision that we
are “Planning for Today, Providing for Tomorrow.”
Strategies/Services
CITY COUNCIL – The City Council is the governing body that reviews all ordinances and formulates
city policy and enacts local legislation.
PRINTING & PUBLISHING – The city produces, prints and mails the quarterly newsletter and
Connection.
MEMBERSHIPS
o Municipal Legislative Commission – This organization is a legislative collaborative comprised of
17 suburban communities that seek to advance sound policies that are fiscally responsible,
allow for growth and development and further enhance strong communities. Guiding
principles include financial accountability, support of local control and equitable property tax
and fiscal disparity programs.
o Southwest Corridor Transportation Coalition – This group is comprised of local government
officials, business owners, local residents and other interested parties. The Coalition
advocates for safety and transportation improvements in the southwest metro, with a primary
focus on Highways 5 and 212.
o League of Minnesota Cities – This organization is dedicated to promoting excellence in local
government. The LMC serves more than 800 member cities through advocacy, education and
training, policy development, risk management and other services. LMC is also the City of
Chanhassen’s insurance carrier for auto, general liability and workers compensation.
o Metro Cities – This organization was created with the primary objective to be an effective and
influential voice at the state and regional levels of government, including the state legislature
and Metropolitan Council. The board of directors includes elected officials and city staff from
many metro communities.
o Southwest Metro Chamber of Commerce – The chamber’s mission is to ‘strengthen our member
businesses and stimulate regional prosperity’. The City of Chanhassen partners with the
chamber on several city events and maintains a membership to support the chamber and local
businesses.
2020 Goals
Develop and implement 2020 Key Financial Strategies Plan.
10
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4020 Salaries & Wages-Temp 42,000 41,550 43,600 43,600 0.0% 45,400
4030 Contributions-Retirement 2,804 2,769 3,000 3,000 0.0% 3,200
4050 Workers Compensation 90 85 100 100 0.0% 100
* Total Personal Services 44,894 44,404 46,700 46,700 0.0% 48,700
4300 Fees, Services - - 1,000 1,000 0.0% 1,000
4340 Printing & Publishing 29,911 33,838 32,000 32,000 0.0% 33,000
4360 Subscriptions & Memberships 41,560 42,031 42,000 42,000 0.0% 43,000
4370 Travel & Training 5,650 5,686 6,000 6,000 0.0% 6,000
4375 Promotional Expenses 599 1,727 600 600 0.0% 600
* Total Contractual Services 77,719 83,282 81,600 81,600 0.0% 83,600
** Total Legislative 122,613 127,686 128,300 128,300 0.0% 132,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Legislative (1110)
11
Administration
Mission Statement
The Administration department is responsible for overseeing and coordinating all aspects of the City
of Chanhassen. Administration strives to provide effective and fiscally responsible municipal services
in a manner which promotes a high standard of community life.
Strategies/Services
CHIEF ADMINISTRATIVE OFFICER – The City Manager is the Chief Administrative Officer of the city
and directs the administration of city affairs.
ENFORCEMENT – The City Manager is responsible for enforcing the city code and resolutions
adopted by the City Council.
ANNUAL BUDGET – The City Manager’s office is responsible for submitting an annual budget to the
City Council for approval. The City Manager also oversees and apprises the City Council of the
city’s financial condition.
ELECTIONS – The City Manager’s office is responsible for coordinating and conducting elections.
MEMBERSHIPS
o International City/County Managers Assoc. and Minnesota City/County Managers Assoc. –
Participation in these organizations helps engage staff on emerging trends and issues,
legislative initiatives, better service delivery, strategic long-range planning and community
partnerships.
o Western Area Fire Training Academy – This organization is a joint powers entity formed in
1974 consisting of 11 communities to purchase and operate a fire training facility. The site
became contaminated as a result of training exercises, and this membership fee pays for site
maintenance and cleanup, in addition to legal fees accrued while negotiating costs with other
responsible parties.
2020 Goals
Continued high levels of customer service.
Implement goals included in the 2020 Key Financial Strategies Plan.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
City Manager .75 .75 .75 .75
Assistant City Manager .75 .75 .75 .75
Office Manager/Deputy Clerk 1 1 1 1
Communications Specialist 1 1 1 1
Administrative Support Specialist 1 1 1 1
Total 4.50 4.50 4.50 4.50
12
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 360,011 357,790 377,300 378,700 0.4% 390,000
4020 Salaries & Wages-Temp 209 2,331 300 300 0.0% 300
4021 Overtime-Temp - 98 - - 0.0%-
4030 Contributions-Retirement 51,126 51,704 55,500 57,400 3.4% 59,000
4040 Contributions-Insurance 59,127 63,824 68,000 53,000 (22.1%) 64,300
4050 Workers Compensation 3,045 2,844 3,700 3,500 (5.4%) 3,500
* Total Personal Services 473,517 478,591 504,800 492,900 (2.4%) 517,100
4300 Fees, Services 4,634 3,685 15,000 15,000 0.0% 12,000
4310 Telephone 5,677 4,752 5,800 5,800 0.0% 5,800
4320 Utilities - 302 200 300 50.0% 300
4330 Postage 22,968 22,500 23,000 23,000 0.0% 23,000
4340 Printing & Publishing - 380 300 300 0.0% 300
4360 Subscriptions & Memberships 4,633 5,238 4,600 5,000 8.7% 5,000
4370 Travel & Training 9,503 10,115 8,600 10,000 16.3% 10,000
4380 Mileage 1,079 1,349 1,000 1,200 20.0% 1,200
4410 Rental-Equipment 860 420 1,000 800 (20.0%) 800
* Total Contractual Services 49,355 48,741 59,500 61,400 3.2% 58,400
** Total Administration 522,872 527,332 564,300 554,300 (1.8%) 575,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Adminstration (1120)
13
Finance
Mission Statement
The Finance Department will maintain the city's overall financial stability through sound financial
planning and management. We will safeguard the city’s assets through the use of proper internal
controls and ongoing maintenance of long-range financial planning documents. We are committed to
the highest standards of accountability, accuracy, timeliness, professionalism, and innovation in
providing financial services to those we serve.
Strategies/Services
PAYROLL – Provide accurate payroll services for all city departments and follow all State and
Federal reporting requirements.
AUDIT – To conduct the annual audit and continue to achieve the GFOA award for excellence in
financial reporting.
BUDGET & CIP – Assist or complete the preparation of the city’s long-term financial planning
documents including the Annual Budget and CIP.
UTILITY BILLING – Manage the city’s utility billing operation and assure accurate accounting of all
related resources.
ACCOUNTS PAYABLE – Coordinate and produce all payments for services and products used by all
city departments.
ASSESSMENTS – Provide updated assessment information to Carver & Hennepin Counties and
assist residents with assessments related to their properties.
2020 Goals
Take P-Card program paperless for all city employees.
Partner with the Engineering department to get more accurate and timely information to the
Finance department for road and other significant capital improvement projects.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Finance Director .75 .75 .75 .75
Assistant Finance Director .88 .88 .88 .88
Account Clerk 1.23 1.23 1.23 1.23
Total 2.86 2.86 2.86 2.86
14
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 226,932 225,766 239,500 247,100 3.2% 254,000
4030 Contributions-Retirement 33,129 31,855 36,300 37,400 3.0% 38,500
4040 Contributions-Insurance 38,281 46,400 50,900 37,000 (27.3%) 50,000
4050 Workers Compensation 1,937 1,778 2,300 2,000 (13.0%) 2,000
* Total Personal Services 300,279 305,799 329,000 323,500 (1.7%) 344,500
4120 Supplies-Equipment - 64 100 100 0.0% 100
4210 Books & Periodicals - - 100 100 0.0% 100
* Total Materials & Supplies - 64 200 200 0.0% 200
4300 Fees, Services 14,087 10,447 16,000 16,000 0.0% 16,000
4301 Fees, Financial/Audit 19,147 26,047 20,000 26,000 30.0% 26,000
4310 Telephone and Communications 997 1,082 1,000 1,000 0.0% 1,000
4340 Printing & Publishing 200 1,087 300 300 0.0% 300
4360 Subscriptions & Memberships 465 425 500 500 0.0% 500
4370 Travel & Training 3,926 3,883 4,500 4,500 0.0% 4,500
* Total Contractual Services 38,821 42,970 42,300 48,300 14.2% 48,300
** Total Finance 339,100 348,833 371,500 372,000 0.1% 393,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Finance (1130)
15
Legal
Mission Statement
Through our contract with Campbell Knutson, our mission is to efficiently and effectively administer
the legal affairs of the city by internally providing professional, timely, and useful legal advice and
services; to minimize liability exposure by recommending and implementing appropriate policies,
practices, and procedures; and to administer such legal affairs in the most cost-efficient manner
reasonable so as to contribute to the overall quality of life for the taxpayers of Chanhassen.
Strategies/Services
REVIEW – The city attorney reviews development plans, personnel actions, contracts, and other
documents.
PROSECUTION – Campbell Knutson handles the prosecution of all cases on behalf of the city.
DEFENSE – Campbell Knutson defends the city in any criminal or civil matter.
PERSONNEL – Madden, Galanter & Hansen handle all matters pertaining to the collective
bargaining agreement between the City of Chanhassen and IUOE Local 49.
2020 Goals
Continue to make sound legal decisions that benefit the city’s management and taxpayers.
16
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4302 Fees, Legal 198,417 191,253 200,000 200,000 0.0% 200,000
* Total Contractual Services 198,417 191,253 200,000 200,000 0.0% 200,000
** Total Legal 198,417 191,253 200,000 200,000 0.0% 200,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Legal (1140)
17
Property Assessment
Mission Statement
To assess all properties in the city so that they are valued in a fair and equitable manner that can be
presented in a format that is easily understood by residents and businesses.
Strategies/Services
PROPERTY ASSESSMENT – The city contracts with Carver County for assessment services. Each
property in the city is examined at least every four years.
2020 Goals
Continue successful and efficient assessment process.
18
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4300 Fees, Services 146,422 152,430 156,000 161,000 3.2% 166,000
* Total Contractual Services 146,422 152,430 156,000 161,000 3.2% 166,000
** Total Property Assessment 146,422 152,430 156,000 161,000 3.2% 166,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Property Assessment (1150)
19
Management Information Systems (MIS)
Mission Statement
The MIS Department provides and maintains computer, network, and telecommunication resources to
all city users with a goal of assuring that staff has the appropriate technology to efficiently perform
their job functions. The MIS staff also provides direct support of both desktop and server-hosted
software applications and manages vendor support for all other city software. In addition, the
department provides basic software training and manages external software training for all other city
departments.
Strategies/Services
NETWORK HARDWARE SUPPORT – Acquisition, service and support all city network servers,
switches, printers and appliances.
PC HARDWARE SUPPORT – Acquisition, service and support for all computers and mobile devices
used by city staff.
NETWORK/CLIENT SOFTWARE – Acquisition and support for all software on city computers and
various hosted services.
TELECOMMUNICATIONS – Hardware/software support for the central telephone system and
mobile cellular devices.
TRAINING – Provide or fund end user software and hardware training for city staff.
SYSTEMS SECURITY – Ensure city computer and network systems are properly secured.
PHYSICAL SECURITY – Acquisition, service and support for city access control systems and video
surveillance systems.
AUDIO VISUAL SUPPORT – Manage and/or support all city audio visual systems.
UTILITY DEPT. SUPPORT – Provide support for city SCADA network hardware and software.
2020 Goals
Implement CarverLink Fiber Ring.
Build out server environment and implement BS&A Permitting software.
Replace Windows 2012 Servers with Windows 2019.
Update Technology Policies.
Upgrade AD and Exchange to 2019 Versions.
Streamline backup/archival systems.
Implement Laserfiche Public Forms.
Employee Count
2019
Actual
2020
Budget
2021
Budget
2022
Budget
MIS Coordinator .75 .75 .75 .75
PC Support Technician .75 .75 .75 .75
Total 1.5 1.5 1.5 1.5
20
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 112,230 118,751 123,800 128,000 3.4% 131,800
4030 Contributions-Retirement 16,505 17,286 18,800 19,400 3.2% 20,000
4040 Contributions-Insurance 19,697 21,908 23,300 20,400 (12.4%) 22,800
4050 Workers Compensation 957 935 1,200 1,000 (16.7%) 1,000
* Total Personal Services 149,389 158,880 167,100 168,800 1.0% 175,600
4150 Maintenance Materials 1,062 875 1,300 1,000 (23.1%) 1,300
4210 Books & Periodicals 55 83 100 100 0.0% 100
4220 Software Licensing & Support 27,670 24,100 43,000 40,000 (7.0%) 35,000
4260 Small Tools & Equipment 274 35 300 300 0.0% 300
* Total Materials & Supplies 29,061 25,093 44,700 41,400 (7.4%) 36,700
4300 Fees, Services 21,368 21,846 22,000 24,000 9.1% 22,000
4310 Telephone and Communications 1,980 1,700 2,000 2,000 0.0% 2,000
4320 Utilities 11,070 10,998 11,000 11,000 0.0% 11,000
4370 Travel & Training 5,755 7,465 6,000 6,000 0.0% 6,000
4530 Repair & Maintenance-Equip 4,990 3,828 5,000 5,000 0.0% 5,000
* Total Contractual Services 45,163 45,837 46,000 48,000 4.3% 46,000
** Total MIS 223,613 229,810 257,800 258,200 0.2% 258,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Management Information Systems (MIS) (1160)
21
City Hall
Mission Statement
This department ensures the efficient and reliable operation of all city buildings. This includes
ensuring that public buildings are safe, accessible, functional and inviting for all. To this end, we
continually maintain and improve Chanhassen’s public buildings, focusing on providing superior value
and energy conservation for our city.
Strategies/Services
PREVENTATIVE MAINTENANCE – Responsible for routine maintenance to critical equipment, such
as roofs and HVAC units, to maximize life expectancy and performance.
REPAIRS AND REPLACEMENTS – Oversee major upgrades, replacements, and repairs once
equipment has concluded its useful life.
BUILDING CODES – Ensure that all buildings meet current building and fire codes.
OFFICE SUPPLIES – Purchase all necessary toiletries, paper supplies, and other office products for
the city.
INSURANCE – Provide property insurance, auto insurance, various risk coverages, and terrorism
insurance to cover all city operations.
2020 Goals
Continued management of public buildings and equipment to maximize life expectancy and
operation.
Solicit and review bids for solid waste removal services for all City buildings.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Building Maintenance 1 1 1 1
Total 1 1 1 1
22
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 58,399 59,964 60,000 61,200 2.0% 63,000
4011 Overtime-Reg - 965 1,000 1,000 0.0% 1,000
4030 Contributions-Retirement 8,301 8,557 9,000 9,200 2.2% 9,500
4040 Contributions-Insurance 14,691 18,183 19,300 17,000 (11.9%) 19,000
4050 Workers Compensation 3,479 3,417 4,200 4,000 (4.8%) 4,000
* Total Personal Services 84,870 91,086 93,500 92,400 (1.2%) 96,500
4110 Supplies-Office 32,629 35,553 34,000 35,000 2.9% 36,000
4120 Supplies-Equipment 176 8 900 500 (44.4%) 500
4140 Supplies-Vehicles 411 453 500 500 0.0% 500
4150 Maintenance Materials 4,250 5,576 4,500 5,000 11.1% 5,000
4260 Small Tools & Equipment 144 56 400 400 0.0% 400
* Total Materials & Supplies 37,611 41,645 40,300 41,400 2.7% 42,400
4300 Fees, Services 11,166 11,442 11,000 12,000 9.1% 12,000
4310 Telephone 10,357 10,424 11,000 10,500 (4.5%) 11,000
4320 Utilities 37,768 39,509 39,000 39,000 0.0% 41,000
4350 Cleaning & Waste Removal 29,201 30,434 30,000 31,000 3.3% 32,000
4370 Travel & Training - - 200 200 0.0% 200
4410 Rental-Equipment 14,442 12,342 14,500 14,500 0.0% 14,500
4440 License & Registration - 32 100 100 0.0% 100
4483 Insurance-General Liability 141,675 158,898 150,000 160,000 6.7% 170,000
4510 Repair & Maintenance-Building 12,932 5,386 1,000 5,000 400.0% 5,000
4520 Repair & Maintenance-Vehicles - - 200 200 0.0% 200
4530 Repair & Maintenance-Equip 10,245 4,505 5,000 5,000 0.0% 5,000
* Total Contractual Services 267,785 272,972 262,000 277,500 5.9% 291,000
** Total City Hall 390,266 405,703 395,800 411,300 3.9% 429,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Insurance-General Liability Increase for actual cost of total General Liability Insurnace provided
2021
2020 General Fund Budget
City Hall (1170)
23
Elections
Mission Statement
The Mission of the Elections department is to provide free, open, honest and professionally managed
election services to our community. Through Elections, we assume the responsibility for protecting
the will of the people; protecting democracy as a concept and form of government; and for establishing
fairness and equity in the process of self-governance.
Strategies/Services
VOTER REGISTRATION – The city is responsible for facilitating voter registration on election day.
REDISTRICTING – Following each US Census, the City is responsible for redistricting the City into
equal districts. A census is conducted every 10 years.
COMPLIANCE WITH STATE AND FEDERAL LAWS – Elections must be conducted in strict
compliance with state and federal laws, notably including those related to data privacy.
CUSTOMER SERVICE – Provide excellent customer service to promote confidence in the elections
process and government in general.
2020 Goals
Implement Modus Elections software.
Procure rope barriers/stanchions for Precincts 4 and 5 to improve traffic flow within the precincts
in preparation of the 2020 elections.
Procure seven (7) customizable/reusable sandwich boards to identify precinct entryways in
preparation of the 2020 elections.
24
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4020 Salaries & Wages-Temp - 27,088 26,000 26,000 0.0% 28,000
4030 Contributions-Retirement - - - - 0.0%-
4050 Workers Compensation - - - - 0.0%-
* Total Personal Services - 27,088 26,000 26,000 0.0% 28,000
4110 Supplies-Office - 1,239 1,500 1,500 0.0% 1,500
4120 Supplies-Equipment - 114 2,500 2,500 0.0% 2,500
* Total Materials & Supplies - 1,352 4,000 4,000 0.0% 4,000
4300 Fees, Services - 4,090 12,000 12,000 0.0% 14,000
4340 Printing & Publishing - 447 1,000 1,000 0.0% 1,000
4370 Travel & Training - 5,851 5,000 5,000 0.0% 6,000
* Total Contractual Services - 10,388 18,000 18,000 0.0% 21,000
** Total Elections ‐ 38,829 48,000 48,000 0.0% 53,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Elections (1180)
25
Library Building
Mission Statement
The City of Chanhassen operates the Chanhassen Library building, working in partnership with Carver
County to be a gathering place providing access to ideas, experiences, and materials to enrich our lives.
Strategies/Services
PROVIDE LIBRARY BUILDING FOR RESIDENTS – The city pays for the building and all operating
expenses of the building including; utilities, lights, heat, air conditioning, cleaning and telephone
service.
2020 Goals
Continue to look for ways to optimize efficiency of energy use within the building.
Continue to maintain equipment to maximize its useful life.
Solicit and review bids for solid waste removal services for all City buildings.
26
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4150 Maintenance Materials 2,333 50 2,500 2,500 0.0% 2,500
* Total Materials & Supplies 2,333 50 2,500 2,500 0.0% 2,500
4300 Fees, Services 3,258 7,191 3,000 4,000 33.3% 5,000
4310 Telephone 1,526 1,526 1,600 1,600 0.0% 1,700
4320 Utilities 56,908 58,149 63,000 60,000 (4.8%) 60,000
4350 Cleaning & Waste Removal 29,304 33,301 30,500 32,500 6.6% 33,000
4510 Repair & Maintenance-Building 10,274 4,954 6,500 6,500 0.0% 6,500
4530 Repair & Maintenance-Equip 5,562 333 4,500 4,500 0.0% 4,500
* Total Contractual Services 106,832 105,455 109,100 109,100 0.0% 110,700
** Total Library Building 109,165 105,505 111,600 111,600 0.0% 113,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Library Building (1190)
27
Police Administration
Mission Statement
The Carver County Sheriff’s Office will serve everyone with respect and dignity and do so with honor,
integrity and pride. We are committed to enhancing the security, safety, and the quality of life for the
citizens, businesses and visitors of Chanhassen.
Strategies/Services
SERVICE – Deliver quality service to all who look to us for assistance.
ENFORCEMENT – Enforce all local, state and federal laws.
COLLABORATE – Collaborate with other agencies to share resources whenever possible.
2020 Goals
Provide public safety services in an efficient and cost-effective manner consistent with the values
of the citizens of Chanhassen.
Continue to identify and address traffic concerns within the city, with an emphasis on prevention
and education.
Engage the public and strive for transparency in government and policing through public
announcements and notifications via social media, such as; Twitter, Facebook and responding to
questions from the city website, Request Tracker and the media.
Engage the aging population through attendance and participation in Details with Deputies and
Senior Commission, as well as new initiatives designed to make Chanhassen a “Community for
Life”.
Work collaboratively with community service personnel to blend public safety services for
cohesive crime prevention efforts.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Lieutenant 1 1 1 1
Sergeant 3 3 3 3
Investigator 1 1 1 1
School Resource Officer 1 1 1 1
Deputies 9 9 10 10
Total 15 15 16 16
Employee Overhead 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Records .48 .48 .48 .48
Sergeant .39 .39 .39 .39
Total .87 .87 .87 .87
Vehicles 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Total 8 8 8 8
28
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 5,209 - - - 0.0%-
4030 Contributions-Retirement 766 - - - 0.0%-
4040 Contributions-Insurance 1,442 - - - 0.0%-
4050 Workers Compensation 45 - - - 0.0%-
* Total Personal Services 7,463 - - - 0.0%-
4130 Program Supplies 313 342 1,000 1,000 0.0%-
* Total Materials & Supplies 313 342 1,000 1,000 0.0%-
4300 Fees, Services 1,795,040 1,779,397 1,882,700 1,976,700 5.0% 2,075,500
4370 Travel & Training 15 90 100 100 0.0% 100
4375 Promotional Expense 1,405 817 2,000 1,000 (50.0%) 1,000
* Total Contractual Services 1,796,460 1,780,303 1,884,800 1,977,800 4.9% 2,076,600
** Total Police Administration 1,804,236 1,780,646 1,885,800 1,978,800 4.9% 2,076,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Fees, Services A 5% increase in the policing services contract is included for 2020 and 2021 Budgets
2021 Fees, Services A 5% increase in the policing services contract is included for 2020 and 2021 Budgets
2020 General Fund Budget
Police Administration (1210)
29
Fire Prevention and Administration
Mission Statement
The mission of the Chanhassen Fire Department is to serve our residents by minimizing the loss of life
and property in the City of Chanhassen from fires, natural disasters and life-threatening situations. It
is our vision to be known as an innovative, progressive and customer-centric organization. We are
dedicated to work with our partners to deliver effective, efficient and safe emergency services to our
residents.
Strategies/Services
The fire department relies primarily on paid on call staff operating from two fire stations to manage
operations and to deliver emergency response. The Fire Chief, Fire Marshal and Administrative
Support Specialist provide leadership, fire prevention and administrative support. Services include:
OVERSITE – Manages ongoing readiness to ensure effective and safe operations while ensuring
compliance with national, state and local regulations and standards.
ALL HAZARD MITIGATION – Responds to and manages all types of emergencies inclusive of fires,
medical emergencies, car accidents, technical rescue, hazardous materials, automated alarms and
various miscellaneous requests.
FIRE/SAFETY EDUCATION – Coordinates and delivers fire and safety education programs to the
schools, businesses and general public.
FIRE PREVENTION – Provides plan review services for new commercial construction and
renovations, ongoing fire and safety inspections for commercial buildings, multi-unit residential
and miscellaneous buildings within the city limits and coordinates post-fire investigations.
2020 Goals
Implement duty crew expansion to cover 10:00 pm to 6:00 am, 7 days a week.
Build out (3) crew rooms to support duty crew program changes.
Convert a conference room to a combined supervisor’s space to support crew room changes.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Fire Chief 1 1 1 1
Fire Marshal 1 1 1 1
Total 2 2 2 2
30
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 217,749 205,907 217,000 225,200 3.8% 232,000
4011 Overtime-Reg 292 2,724 3,000 3,000 0.0% 3,000
4020 Salaries & Wages-Temp 153,469 208,252 200,000 345,000 72.5% 350,000
4030 Contributions-Retirement 222,858 232,909 230,000 252,000 9.6% 255,000
4031 Fire Relief Required Contribution - 54,749 40,000 50,000 25.0% 50,000
4040 Contributions-Insurance 25,335 22,068 23,500 21,000 (10.6%) 23,000
4050 Workers Compensation 71,572 68,767 75,000 80,000 6.7% 80,000
4060 Unemployment 439 36 - - 0.0%-
4070 Contracted Wages 34,048 34,048 36,000 36,000 0.0% 38,000
* Total Personal Services 725,763 829,461 824,500 1,012,200 22.8% 1,031,000
4120 Supplies-Equipment 6,994 7,015 7,000 7,000 0.0% 7,000
4130 Supplies-Program 3,073 3,282 2,200 2,200 0.0% 2,200
4140 Supplies-Vehicles 6,943 4,310 9,000 9,000 0.0% 9,000
4150 Maintenance Materials 1 164 400 400 0.0% 400
4210 Books & Periodicals - - 500 500 0.0% 500
4240 Uniforms & Clothing 9,044 9,853 11,000 11,000 0.0% 11,000
4260 Small Tools & Equipment 4,924 8,166 8,000 8,000 0.0% 8,000
4290 Misc. Materials & Supplies 3,642 6,407 7,000 7,000 0.0% 7,000
* Total Materials & Supplies 34,620 39,197 45,100 45,100 0.0% 45,100
4300 Fees, Services 29,088 26,056 32,000 34,000 6.3% 35,500
4310 Telephone 8,541 7,815 8,000 8,000 0.0% 8,000
4320 Utilities 15,464 18,392 16,000 17,000 6.3% 17,000
4350 Cleaning & Waste Removal 4,469 5,606 5,100 5,100 0.0% 5,100
4360 Subscriptions & Memberships 1,327 1,452 2,000 2,000 0.0% 2,000
4370 Travel & Training 40,072 43,692 41,500 41,500 0.0% 41,500
4375 Promotional Expense 6,922 7,415 10,000 8,000 (20.0%) 8,000
4483 Insurance-General Liability 734 1,175 800 2,400 200.0% 2,400
4510 Repair & Maintenance-Building 5,775 7,544 5,500 5,500 0.0% 5,500
4520 Repair & Maintenance-Vehicles 1,909 100 7,000 4,000 (42.9%) 4,000
4530 Repair & Maintenance-Equip 20,338 20,367 20,500 22,500 9.8% 23,600
4531 Repair & Maintenance-Radios 63 508 2,000 2,000 0.0% 2,000
* Total Contractual Services 134,704 140,122 150,400 152,000 1.1% 154,600
** Total Fire Prevention and Admin 895,087 1,008,779 1,020,000 1,209,300 18.6% 1,230,700
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Salaries & Wages-Temp Included in 2020 Budgets is expanded Duty Crew Service Hours
2021
2020 General Fund Budget
Fire Prevention and Administration (1220)
31
Code Enforcement
Mission Statement
The division is responsible for the plan review, permit issuance, and inspections of buildings, plumbing
and mechanical systems, fire sprinklers and alarm systems, and individual sewage treatment systems.
Division staff is also responsible for inspections of existing buildings for fire code violations, septic
tank and RPZ maintenance programs, processing handgun and solicitor permits and providing
assistance to the city’s law enforcement staff.
Strategies/Services
PLAN REVIEW – Perform building code compliance plan review, specifications and other
supporting documents for all building projects in the city. Issue building, fire suppression/alarm,
mechanical, plumbing and SSTS permits. Retain/archive documents related to plan review and
permit issuance.
INSPECTIONS – On-site verification of adherence to the approved design and building code
compliance. Retain/archive documentation related to on-site inspections.
CODE ENFORCEMENT – Periodic evaluation (Fire Marshal) of all public and commercial buildings.
Investigation of property maintenance issues. Maintain necessary documentation, compose and
submit reports required by other governmental agencies.
2020 Goals
Continue cross training inspectors as well as develop new inspectors.
Manage inspections and plan review in a timely manner.
Implement new permitting software.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Building Official 1 1 1 1
Building Inspector 2 2 2 2
Mechanical Inspector 2 2 2 2
Administrative Support Specialist 2 2 2 2
Total 7 7 7 7
32
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 537,534 474,940 504,000 515,700 2.3% 531,200
4011 Overtime-Reg 82 310 - - 0.0%-
4020 Salaries & Wages-Temp 14,490 972 18,000 1,000 (94.4%) 1,000
4030 Contributions-Retirement 75,207 70,259 76,400 78,000 2.1% 80,500
4040 Contributions-Insurance 96,731 88,481 120,300 98,200 (18.4%) 110,000
4050 Workers Compensation 3,575 3,298 4,200 3,600 (14.3%) 3,800
* Total Personal Services 727,619 638,260 722,900 696,500 (3.7%) 726,500
4120 Supplies-Equipment - - 100 100 0.0% 100
4130 Supplies-Program 877 689 900 800 (11.1%) 800
4140 Supplies-Vehicles 279 891 2,000 1,500 (25.0%) 1,500
4210 Books & Periodicals 77 331 1,500 2,500 66.7% 2,500
4240 Uniforms & Clothing 956 1,242 1,500 1,500 0.0% 1,500
4260 Small Tools & Equipment 344 74 400 400 0.0% 400
* Total Materials & Supplies 2,534 3,227 6,400 6,800 6.3% 6,800
4310 Telephone 2,535 2,736 4,500 3,000 (33.3%) 3,000
4340 Printing & Publishing - 594 1,000 1,000 0.0% 1,000
4360 Subscriptions & Memberships 761 1,120 1,000 1,000 0.0% 1,000
4370 Travel & Training 3,336 4,973 5,000 5,000 0.0% 5,000
4440 License & Registration - 96 500 500 0.0% 500
4520 Repair & Maintenance-Vehicles - - 300 300 0.0% 300
4530 Repair & Maintenance-Equip - - 900 900 0.0% 900
* Total Contractual Services 6,632 9,518 13,200 11,700 (11.4%) 11,700
** Total Code Enforcement 736,784 651,006 742,500 715,000 (3.7%) 745,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Code Enforcement (1250)
33
Community Service
Mission Statement
The Community Services department works in conjunction with the Carver County Sheriff’s Office to
promote and maintain a safe environment in all areas and neighborhoods within Chanhassen. The
CSOs will ensure compliance with city codes by residents, businesses, and other property owners. The
CSOs also promote a safe environment by performing services related to Animal Control, including
reuniting lost and found pets with their owners.
Strategies/Services
ANIMAL CONTROL – The CSOs are responsible for impounding lost animals, taking Animal Bite
complaints, and removing dead animals from city-owned streets. CSOs also conduct inspections
for kennel permits.
ASSIST THE CCSO – CSOs respond to a variety of calls dispatched by Carver County, including
vehicle lock-outs, traffic direction, and medical calls.
CODE ENFORCEMENT – The CSOs ensure compliance throughout the community with a variety of
city code requirements, including provisions related to weeds and grass, lawn watering, and
shoveling.
2020 Goals
Focus on enforcing sign code and removing unpermitted signage throughout city.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Community Service Officer 1.50 1.50 1.50 1.50
Total 1.50 1.50 1.50 1.50
34
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4020 Salaries & Wages-Temp 35,473 42,434 45,500 48,000 5.5% 50,000
4021 Overtime-Temp 289 83 300 300 0.0% 300
4030 Contributions-Retirement 4,576 6,490 6,000 7,000 16.7% 7,500
4040 Contributions-Insurance 321 590 600 600 0.0% 600
4050 Workers Compensation 1,115 1,280 1,300 1,300 0.0% 1,300
4060 Unemployment 527 524 - - 0.0%-
* Total Personal Services 42,302 51,400 53,700 57,200 6.5% 59,700
4120 Supplies-Equipment 175 116 300 300 0.0% 300
4140 Supplies-Vehicles 17 105 700 200 (71.4%) 300
4240 Uniforms & Clothing 801 250 700 700 0.0% 700
* Total Materials & Supplies 993 470 1,700 1,200 (29.4%) 1,300
4300 Fees, Services 4,126 2,757 3,200 3,200 0.0% 3,200
4310 Telephone 1,229 1,245 1,600 1,600 0.0% 1,600
4340 Printing & Publishing 16 - 100 100 0.0%-
4520 Repair & Maintenance-Vehicles - - 200 200 0.0%-
4530 Repair & Maintenance-Equip - - 100 100 0.0%-
4531 Repair & Maintenance-Radios - - 200 200 0.0%-
* Total Contractual Services 5,370 4,002 5,400 5,400 0.0% 4,800
** Total Community Service 48,665 55,873 60,800 63,800 4.9% 65,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Community Service (1260)
35
Engineering
Mission Statement
The Engineering department will provide efficient, centralized, and cost-effective municipal
engineering services to the citizens, as well as other departments of the city. Our efforts are focused
on providing a high level of expertise for designing/planning, advising, administering, and overseeing
all public works improvements and developments. Our goal is to provide these services within the
project budget and timeframe required while protecting the public health, safety, and welfare of the
community.
Strategies/Services
PLAN FOR AND IMPLEMENT CAPITAL IMPROVEMENTS – Program, manage, bid out and administer
annual capital improvement projects for streets, sanitary sewer, water and storm sewer
infrastructure.
DEVELOPMENT PLAN REVIEW – Review proposed development plans to insure conformity to City
Code and engineering standards.
PAVEMENT MANAGEMENT – Complete annual pavement survey and plan for future projects.
SURFACE WATER MANAGEMENT – Work with elected officials, residents and other agencies and
organizations to protect and improve the water quality of area streams, rivers, lakes and wetlands
through proper planning, project implementation and public education and outreach.
GIS MAPPING – Enables the city to improve communication to the public and other city
departments for decision-making and information distribution to ultimately better serve the public
through the efficient use of mapping and data retention.
PERMITS – Review residential permits and small utility permits in the city right-of-way.
AGENCY COORDINATION – Work with other agency partners such as MnDOT and Carver County on
joint capital improvement projects and studies.
TRAFFIC – Work with residents, law enforcement and other departments to address potential
speeding, and traffic and pedestrian safety concerns. Gather traffic data as needed.
MEMBERSHIPS
o City Engineer Association – This is a professional association for engineers in Minnesota. The
Association advances the education of its members, promotes the interchange of helpful ideas
and information and seeks ways and means by which members may be more useful and
efficient.
o Minnesota Public Works Association – This association includes more than 1,000 members from
across Minnesota, representing both private and public industries, working together to
advance the public works profession.
o Suburban Rate Authority – This organization is a group of suburban communities that monitors
the operation and activities of public utilities in the metropolitan area. It conducts research
and investigation of the activities of such utilities and conducts other activities as may be
necessary to insure equitable and reasonable public utility rates and service levels for the
citizens of the members.
2020 Goals
Consider forming a Traffic Safety Committee or develop strategies for vehicle/pedestrian safety
improvements.
Review and potentially re-prioritize the projects listed in the 5-year Pavement Management Plan.
Implement a Consultant Pool.
36
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Public Works Director/City Engineer .75 .75 .75 .75
Assistant City Engineer .88 .88 .88 .88
Project Engineer 1 1 1 1
Engineering Tech 2 2 2 2
GIS Specialist .40 .40 .40 .40
Senior Admin Support Specialist .70 .70 .70 .70
Total 5.73 5.73 5.73 5.73
37
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 464,860 419,427 473,000 494,000 4.4% 506,500
4011 Overtime-Reg 6,157 7,436 6,000 7,000 16.7% 7,000
4020 Salaries & Wages-Temp 13,897 7,047 14,000 12,000 (14.3%) 12,000
4021 Overtime-Temp - 51 - - 0.0%-
4030 Contributions-Retirement 68,941 62,455 71,700 74,500 3.9% 78,000
4040 Contributions-Insurance 80,702 78,157 73,500 86,600 17.8% 97,000
4050 Workers Compensation 3,588 2,833 4,000 3,500 (12.5%) 3,500
* Total Personal Services 638,144 577,405 642,200 677,600 5.5% 704,000
4120 Supplies-Equipment 21 399 500 500 0.0% 500
4140 Supplies-Vehicles 10 416 300 300 0.0% 300
* Total Materials & Supplies 32 814 800 800 0.0% 800
4300 Fees, Services 10,822 23,254 16,000 16,000 0.0% 16,000
4310 Telephone 3,915 4,350 4,000 4,600 15.0% 4,600
4340 Printing & Publishing 292 358 300 300 0.0% 300
4360 Subscriptions & Memberships 1,383 1,280 1,500 1,500 0.0% 1,500
4370 Travel & Training 3,971 2,331 4,500 6,300 40.0% 6,300
4380 Mileage 149 - 100 100 0.0% 100
4530 Repair & Maintenance-Equip - - 500 500 0.0% 500
* Total Contractual Services 20,533 31,573 26,900 29,300 8.9% 29,300
** Total Engineering 658,709 609,793 669,900 707,700 5.6% 734,100
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Engineering (1310)
38
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39
Street Maintenance
Mission Statement
The Public Works department strives to maintain and improve the quality of life by planning for future
needs, promoting environmental quality, building and maintaining municipal infrastructure, and
protecting health and safety. The department is committed to providing the highest quality of service
to the community and other city departments through efforts to maintain a cost-effective operation
and to provide these services in a responsible and efficient manner. This mission is accomplished
through the prudent use of recourses, technology, innovation, teamwork, and coordination with other
service providers in the city along with other agencies.
Strategies/Services
SNOW AND ICE CONTROL – Maintenance of city streets in the winter.
STREET PATCHING – Annual minor maintenance of city streets.
TREE TRIMMING – Trimming of trees and brush in the street right-of-way.
MOWING – Mowing of select areas in the city right-of-way.
STREET SIGNS – Replacement of damaged or weathered street signs as needed.
STREET LIGHTS AND SIGNALS – Repair of city-maintained street lights and signals.
PAVEMENT MARKING – Annual pavement marking on city streets.
STREET SWEEPING – Annual street sweeping of city streets as required.
STORM SEWER MAINTENANCE – Maintenance of city storm sewer system.
2020 Goals
Evaluate new standards for pavement marking products, particularly in high traffic areas.
Expand street sweeping program.
Expand use of, and update the Asset Management Software (Cartegraph).
Update snow removal policy.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Street Superintendent 1 1 1 1
Street Lead 1 1 1 1
Street Operator 6 7 7 7
Public Works Secretary .25 .25 .25 .25
Total 8.25 9.25 9.25 9.25
40
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 489,181 493,599 543,100 605,000 11.4% 623,000
4011 Overtime-Reg 27,554 65,137 27,000 40,000 48.1% 45,000
4020 Salaries & Wages-Temp 24,366 27,994 28,000 32,000 14.3% 34,000
4021 Overtime-Temp 428 438 - - 0.0%-
4030 Contributions-Retirement 77,435 84,190 82,300 91,700 11.4% 88,000
4040 Contributions-Insurance 100,282 119,357 120,000 108,000 (10.0%) 127,000
4050 Workers Compensation 59,215 58,393 66,000 66,000 0.0% 66,000
4060 Unemployment 3,328 4,008 - - 0.0%-
* Total Personal Services 781,789 853,116 866,400 942,700 8.8% 983,000
4120 Supplies-Equipment 43,237 38,254 45,000 40,000 (11.1%) 45,000
4140 Supplies-Vehicles 18,263 9,420 12,000 12,000 0.0% 12,000
4150 Maintenance Materials 33,014 50,856 48,000 55,000 14.6% 55,000
4210 Books & Periodicals - - 100 100 0.0% 100
4240 Uniforms & Clothing 5,439 4,308 5,500 5,500 0.0% 5,500
4260 Small Tools & Equipment 2,758 1,706 2,700 2,700 0.0% 2,700
* Total Materials & Supplies 102,710 104,543 113,300 115,300 1.8% 120,300
4300 Fees, Services 9,353 3,953 3,500 3,500 0.0% 3,500
4310 Telephone 5,128 8,299 5,200 8,300 59.6% 9,100
4340 Printing & Publishing 63 173 300 300 0.0% 300
4350 Cleaning & Waste Removal 2,051 522 2,000 2,000 0.0% 2,000
4360 Subscriptions & Memberships - 100 200 100 (50.0%) 100
4370 Travel & Training 1,589 2,111 1,600 1,600 0.0% 1,600
4410 Rental-Equipment 8,383 8,260 3,000 8,000 166.7% 8,000
4440 License & Registration 5 464 500 500 0.0% 500
4510 Repair & Maintenance-Building 450 16 100 100 0.0% 100
4520 Repair & Maintenance-Vehicles 200 2,824 800 800 0.0% 800
4530 Repair & Maintenance-Equip 650 2,250 700 700 0.0% 700
4540 Repair & Maintenance-Streets 6,875 5,800 6,500 6,500 0.0% 6,500
4560 Repair & Maintenance-Signs 11,850 11,544 11,000 11,000 0.0% 11,000
* Total Contractual Services 46,597 46,316 35,400 43,400 22.6% 44,200
** Total Street Maintenance 931,096 1,003,974 1,015,100 1,101,400 8.5% 1,147,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Salaries & Wages-Reg One additional FTE was added to the Street department for budget year 2020
2021
2020 General Fund Budget
Street Maintenance (1320)
41
Street Lighting & Signals
Mission Statement
Provide a reliable, safe, well-maintained and cost-efficient street lighting and signal system for the
community.
Strategies/Services
MAINTENANCE – The Street Maintenance department manages the street lighting system. Over
63% of the city's street lights are provided and operated by Xcel Energy or Minnesota Valley
Electric Cooperative (MVEC).
UTILITY COST – Most of this budget reflects the city's contractual cost for Xcel and MVEC to operate
and maintain this system. This budget also includes costs to maintain the city’s signal systems.
2020 Goals
Update street light and traffic signal inventory in the Asset Management software (Cartegraph).
Evaluate cost effectiveness of LED technology.
42
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4120 Supplies-Equipment 4,679 5,233 3,000 4,000 33.3% 5,000
* Total Materials & Supplies 4,679 5,233 3,000 4,000 33.3% 5,000
4300 Fees, Services 2,166 - 1,000 1,000 0.0% 1,000
4310 Telephone 360 360 500 500 0.0% 500
4320 Utilities 320,328 328,234 323,000 330,000 2.2% 332,000
4565 Repair & Maintenance-Light/Signal 31,664 41,492 30,000 35,000 16.7% 40,000
* Total Contractual Services 354,518 370,086 354,500 366,500 3.4% 373,500
** Total Street Lighting and Signals 359,197 375,319 357,500 370,500 3.6% 378,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Street Lighting and Signals (1350)
43
Fleet Department
Mission Statement
The Chanhassen Fleet department strives to provide the highest quality of vehicle and equipment
maintenance and repair services at the lowest possible cost, and maintain the city’s vehicles and
equipment in good and safe operational condition with minimal down time. The department strives to
reduce major repairs through promoting proper vehicle and equipment operator training programs
and providing timely service checks.
Strategies/Services
MAINTENANCE – Provide quality and cost-effective maintenance services with quick turnaround
for city vehicles and equipment.
EQUIPMENT MANAGEMENT – Asset management and equipment replacement budgeting.
PROCUREMENT – Procurement of city’s fuel mainly through a joint powers agreement with the
State of Minnesota. Procurement of most city vehicles and equipment.
FACILITY MANAGEMENT – Maintain and clean Public Works building.
2020 Goals
Integrate missing data into OMS.
Review opportunities for improving fuel efficiency of vehicles.
Examine opportunities to improve outdoor storage areas at the Public Works campus.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Equipment Superintendent .90 .90 .90 .90
Mechanic 1.80 1.80 1.80 1.80
Public Works Secretary .25 .25 .25 .25
Total 2.95 2.95 2.95 2.95
44
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 206,685 213,491 217,100 224,400 3.4% 231,100
4011 Overtime-Reg 4,771 14,072 5,000 7,000 40.0% 9,000
4020 Salaries & Wages-Temp 4,182 4,500 5,000 5,000 0.0% 5,500
4021 Overtime-Temp - 127 - - 0.0%-
4030 Contributions-Retirement 30,569 32,815 33,000 35,000 6.1% 36,000
4040 Contributions-Insurance 40,026 44,291 48,300 42,000 (13.0%) 47,000
4050 Workers Compensation 9,266 9,276 11,000 10,000 (9.1%) 10,000
* Total Personal Services 295,498 318,572 319,400 323,400 1.3% 338,600
4120 Supplies-Equipment 1,610 502 2,000 1,600 (20.0%) 1,600
4140 Supplies-Vehicles 48 60 200 200 0.0% 200
4150 Maintenance Materials 113 2,058 600 600 0.0% 600
4170 Motor Fuels & Lubricants 144,222 142,536 165,000 165,000 0.0% 165,000
4240 Uniforms & Clothing 1,055 1,104 1,200 1,300 8.3% 1,300
4260 Small Tools & Equipment 2,605 2,293 3,000 3,000 0.0% 3,000
* Total Materials & Supplies 149,654 148,552 172,000 171,700 (0.2%) 171,700
4300 Fees, Services 4,798 3,539 5,000 4,000 (20.0%) 4,000
4310 Telephone 2,432 2,375 2,500 2,500 0.0% 2,500
4320 Utilities 32,540 36,441 32,000 36,000 12.5% 36,000
4350 Cleaning & Waste Removal 5,145 5,342 5,500 5,500 0.0% 5,500
4360 Subscriptions & Memberships 40 40 200 200 0.0% 200
4370 Travel & Training 691 - 800 800 0.0% 800
4440 License & Registration - 425 300 300 0.0% 300
4510 Repair & Maintenance-Building 12,451 31,448 12,000 12,000 0.0% 12,000
4530 Repair & Maintenance-Equip 8,798 291 3,500 3,500 0.0% 3,500
* Total Contractual Services 66,895 79,901 61,800 64,800 4.9% 64,800
4703 Office Equipment - - 500 500 0.0% 500
4705 Other Equipment 6,761 3,561 5,000 5,000 0.0% 5,000
* Total Capital Outlay 6,761 3,561 5,500 5,500 0.0% 5,500
** Total Fleet Department 518,808 550,586 558,700 565,400 1.2% 580,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Fleet Department (1370)
45
Planning Commission
Mission Statement
The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has
the powers and duties assigned to it by that act, the city code, and state law. The planning commission
is designated the planning agency of the city pursuant to the Municipal Planning Act. There are 7
planning commissioners that serve a staggered 3-year term.
Strategies/Services
ADVISE – Make recommendations to the city council on official controls (comprehensive plan and
zoning ordinance).
REVIEW AND HOLD PUBLIC HEARINGS – Act as the city's Board of Adjustments and Appeals and
reviews and make recommendations on all development applications.
SPECIAL STUDIES – The commission may undertake special studies as directed by the city council.
2020 Goals
Review development applications in a timely manner.
Review ordinances for Comprehensive Plan implementation.
Examine other long range planning projects.
46
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4210 Books & Periodicals - - 200 200 0.0% 200
* Total Materials & Supplies - - 200 200 0.0% 200
4340 Printing & Publishing 1,090 702 1,000 1,000 0.0% 1,000
4360 Subscriptions & Memberships - - 200 200 0.0% 200
4370 Travel & Training 249 126 300 300 0.0% 300
* Total Contractual Services 1,338 828 1,500 1,500 0.0% 1,500
** Total Planning Commission 1,338 828 1,700 1,700 0.0% 1,700
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Planning Commission (1410)
47
Planning Administration
Mission Statement
The department identifies needs and goals to guide modifications or updates to the comprehensive
plan or city code. The department also reviews development plans for compliance with city
ordinances and other regulations.
Strategies/Services
DEVELOPMENT REVIEW – Process all development applications, including generation of staff
reports for the planning commission and city council.
MANAGE INFORMATION – Maintain the city’s demographics and statistical information including
population, household information, available land inventory and building activity etc.
ADMINISTRATION – Provide zoning information, review permits and provide code enforcement.
Manage implementation of the city comprehensive plan and zoning ordinances.
STAFF SUPPORT – Provide staff support to the planning commission and the city council on all land
use matters including special studies.
MEMBERSHIPS
o American Planning Association – This organization provides educational opportunities to apply
credits towards the American Institute of Certified Planners license requirements, as well as
updating skills at national and local conferences and webinars. This also allows staff to keep
up to date with best practices through the Planning Magazine.
o Urban Land Institute – Through this organization we have access to an expanding library of
member-generated content and ideas, case studies and online reports. There are also
educational opportunities to fulfill the American Institute of Certified Planners license
requirements.
2020 Goals
Adopt the 2040 update of the Comprehensive Plan.
Process code amendments relating to the adoption of the Comprehensive Plan.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Community Development Director .80 .80 .80 .80
Senior Planner 1.75 1.75 1.75 1.75
Associate Planner 1 1 1 1
Senior Admin Support Specialist 1 1 1 1
Total 4.55 4.55 4.55 4.55
48
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 339,898 366,597 403,400 402,300 (0.3%) 414,400
4011 Overtime-Reg - 1,410 - - 0.0%-
4030 Contributions-Retirement 48,624 52,927 61,000 61,000 0.0% 63,000
4040 Contributions-Insurance 62,321 65,198 61,000 53,300 (12.6%) 60,000
4050 Workers Compensation 2,860 2,888 3,800 3,000 (21.1%) 3,200
* Total Personal Services 453,704 489,020 529,200 519,600 (1.8%) 540,600
4120 Supplies-Equipment 62 66 300 100 (66.7%) 100
4140 Supplies-Vehicles 441 284 100 300 200.0% 300
* Total Materials & Supplies 503 350 400 400 0.0% 400
4300 Fees, Services 37,392 10,354 5,000 5,000 0.0% 5,000
4360 Subscriptions & Memberships 909 1,894 800 2,000 150.0% 2,000
4370 Travel & Training 3,722 385 5,500 4,500 (18.2%) 4,500
* Total Contractual Services 42,024 12,633 11,300 11,500 1.8% 11,500
** Total Planning Administration 496,230 502,004 540,900 531,500 (1.7%) 552,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Planning Administration (1420)
49
Senior Commission
Mission Statement
Serve as an advisory body to the city council in addressing the special needs of the people over 55 living in
Chanhassen. The senior commission makes recommendations to the city council regarding the special
needs of seniors in the areas of transportation, information and assistance, independent living in the
home, social and recreational programs, senior center and senior housing.
Strategies/Services
ADVISE – Make recommendations to the city council on senior needs.
COORDINATE SERVICES – Manage the contract with CAP agency for the congregate dinning service,
work with other agencies including Carver County Office of Aging.
2020 Goals
Continue to work on implementation of action plan to raise awareness of Alzheimer’s in
Chanhassen.
Continue to look for partners to expand senior outreach in the community.
Educate the community on services and resources available to seniors and their caregivers.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Senior Planner .25 .25 .25 .25
Total .25 .25 .25 .25
50
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 21,852 22,594 22,600 23,300 3.1% 24,000
4030 Contributions-Retirement 3,220 3,305 3,500 3,500 0.0% 3,600
4040 Contributions-Insurance 2,481 2,748 2,900 2,600 (10.3%) 2,900
4050 Workers Compensation 182 177 200 200 0.0% 200
* Total Personal Services 27,735 28,824 29,200 29,600 1.4% 30,700
4300 Fees, Services 14,240 14,737 10,000 14,000 40.0% 14,000
4370 Travel & Training 295 - 200 200 0.0% 200
4375 Promotional Expense 984 1,316 800 800 0.0% 1,000
* Total Contractual Services 15,519 16,052 11,000 15,000 36.4% 15,200
** Total Senior Commission 43,254 44,876 40,200 44,600 10.9% 45,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Fees, Services Small increase for actual congregate dinning meals served
2021
2020 General Fund Budget
Senior Commission (1430)
51
Park and Recreation Commission
Mission Statement
The park and recreation commission provides recommendations and advice to the city council
regarding parks, recreation and leisure services. The commission is comprised of seven adult
members and one or two youth members appointed by the city council for staggered three-year terms
and one-year terms respectively.
Strategies/Services
COMPREHENSIVE PLAN – Prepare a comprehensive Parks and Open Space Plan for the future
development of the city park and recreation system, to be submitted to the city council for
implementation. Maintain said plan and recommend amendments of the plan to the city council, as
may become necessary or desirable.
CAPITAL IMPROVEMENT PROGRAM – Prepare an annual 5-year Park and Trail Acquisition and
Development Capital Improvement Plan for delivery to the city council.
ADVISORY BODY – To act in an advisory capacity to the city council in all matters relating to parks
and recreation in the city.
2020 Goals
Successfully complete the 2020 Park and Trail Acquisition and Development Capital Improvement
Plan and Parks Equipment Replacement Program.
On behalf of the City Council, prepare the 2019 Park and Recreation Annual Report.
52
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4130 Supplies-Program - 25 100 100 0.0% 100
4210 Books & Periodicals - - 100 100 0.0% 100
* Total Materials & Supplies - 25 200 200 0.0% 200
4340 Printing & Publishing - - 100 100 0.0% 100
4360 Subscriptions & Memberships - - 500 500 0.0% 500
4370 Travel & Training 175 - 400 400 0.0% 400
* Total Contractual Services 175 - 1,000 1,000 0.0% 1,000
** Total Park and Rec Commission 175 25 1,200 1,200 0.0% 1,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Park and Recreation Commission (1510)
53
Park and Recreation Administration
Mission Statement
The park and recreation department’s primary purpose is to provide a comprehensive parks and
recreation program including park planning and development, maintenance of the trail system and
park and recreation facilities and leisure service programs with the goal of enhancing the quality of life
in the city and promoting a stronger sense of community.
Strategies/Services
PARKS AND OPEN SPACE – Promote maximum public use and access to public facilities by those
who live and work within the community.
COMPREHENSIVE TRAIL SYSTEM – Construct and maintain a community-wide interconnected trail
system.
COMPREHENSIVE PLAN – Manage the implementation and update of the parks and open space
section of the comprehensive plan.
RECREATION PROGRAMS – Provide high quality programs, lessons and leagues that meet the needs
of the community.
SENSE OF COMMUNITY – Provide for the social, recreational, educational, psychological and
physical needs of residents and promote their participation in all aspects of community life.
MEMBERSHIP
o National and Minnesota Park and Recreation Associations – The benefits of these organizations
include advocacy, networking, education, research and reduced fees.
2020 Goals
Manage successful completion of 2020 Park and Trail CIP and Parks Equipment Replacement
Program.
Identify funding sources for the trail project in the Lake Ann Park Preserve.
Represent the city’s interest in the completion of a pedestrian trail to the Arboretum.
Employee Count
2019
Actual
2020
Budget
2021
Budget
2022
Budget
Park and Recreation Director 1 1 1 1
Administrative Support/
Communication Specialist 1 1 1 1
Total 2 2 2 2
54
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 172,863 168,124 182,300 186,700 2.4% 192,300
4030 Contributions-Retirement 25,112 23,811 27,600 28,200 2.2% 29,100
4040 Contributions-Insurance 26,993 36,543 38,900 33,900 (12.9%) 39,000
4050 Workers Compensation 1,452 1,331 1,800 1,500 (16.7%) 1,500
* Total Personal Services 226,420 229,809 250,600 250,300 (0.1%) 261,900
4120 Supplies-Equipment 16 - 100 100 0.0% 100
4130 Supplies-Program - 324 100 100 0.0% 100
* Total Materials & Supplies 16 324 200 200 0.0% 200
4300 Fees, Services 828 - 300 300 0.0% 300
4310 Telephone 617 998 700 700 0.0% 700
4360 Subscriptions & Memberships 3,448 2,716 3,100 2,800 (9.7%) 2,800
4370 Travel & Training 1,821 2,029 1,800 1,800 0.0% 1,800
4380 Mileage- - 100 100 0.0% 100
* Total Contractual Services 6,713 5,743 6,000 5,700 (5.0%) 5,700
** Total Park and Rec Admin. 233,149 235,876 256,800 256,200 (0.2%) 267,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Park and Recreation Administration (1520)
55
Recreation Center
Mission Statement
The mission of the Chanhassen Recreation Center is to enrich the lives of Chanhassen residents by
providing a safe environment for residents to enjoy health and wellness programs, recreational and
sports programs for all ages, and serving as a host site for a variety of community events and
celebrations. The Recreation Center enhances the quality of life within the city by offering large and
convenient facilities that accommodate athletic events and tournaments, conferences and special
meetings for area residents and businesses.
Strategies/Services
FITNESS – Provide equipment, facilities, and personal training services for physical activities for
Chanhassen residents.
ROOM RENTALS – Provide the gymnasium, meeting rooms, studio and conference rooms for area
residents and businesses to host meetings, events and activities.
DANCE FOR FUN – Offer a quality, full service, dance program for ages 3 through adult.
YOUTH AND ADULT ACTIVITIES – Coordinate recreational activities for children through senior
citizens.
2020 Goals
Refresh the online presence of the Recreation Center, Rec Center Sports, and Dance for Fun web
pages.
Work with Recreation Supervisor and Senior Center Coordinator to create and intergenerational
program in the Fall of 2020.
Create a new family event co-sponsored with the Victoria Rec Center.
With the Rec Sports Coordinator, develop a skill development program for school aged youth.
Increase training opportunities for staff development.
Host a Free Community Day at the Rec Center.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Recreation Center Manager 1 1 1 1
Total 1 1 1 1
56
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 64,313 66,539 68,100 70,800 4.0% 73,000
4020 Salaries & Wages-Temp 97,000 103,816 113,000 113,000 0.0% 116,000
4030 Contributions-Retirement 24,008 25,377 30,000 30,000 0.0% 30,000
4040 Contributions-Insurance 9,848 10,920 11,600 10,200 (12.1%) 12,000
4050 Workers Compensation 9,909 9,667 10,500 10,500 0.0% 10,500
* Total Personal Services 205,079 216,319 233,200 234,500 0.6% 241,500
4120 Supplies-Equipment 1,358 1,678 1,600 1,600 0.0% 1,600
4130 Supplies-Program 13,066 14,884 15,000 15,000 0.0% 15,000
4150 Maintenance Materials 450 248 500 500 0.0% 500
4240 Uniforms & Clothing 631 500 600 600 0.0% 600
* Total Materials & Supplies 15,505 17,310 17,700 17,700 0.0% 17,700
4300 Fees, Services 50,812 50,977 52,000 51,000 (1.9%) 52,000
4310 Telephone 917 618 1,000 1,000 0.0% 1,000
4320 Utilities 35,409 37,345 37,000 37,000 0.0% 38,000
4360 Subscriptions & Memberships 351 410 400 400 0.0% 400
4370 Travel & Training 15 30 400 400 0.0% 400
4375 Promotional Expense 700 890 800 800 0.0% 800
4510 Repair & Maintenance-Building 1,978 1,745 2,500 2,000 (20.0%) 2,000
4530 Repair & Maintenance-Equip 1,653 1,481 1,800 1,800 0.0% 2,000
* Total Contractual Services 91,834 93,496 95,900 94,400 (1.6%) 96,600
** Total Recreation Center 312,419 327,125 346,800 346,600 (0.1%) 355,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Recreation Center (1530)
57
Lake Ann Park Operations
Mission Statement
Lake Ann Park’s mission is to enrich the lives of our citizens by offering quality active and passive
recreational opportunities while preserving the natural beauty of our most popular community park
for future generations. We strive to offer something for everyone.
Strategies/Services
CONCESSION FOOD SALES – Operate beachfront concession operation to improve the
community’s overall Lake Ann experience.
WATERCRAFT RENTALS – A variety of rental boats are available for the community to explore Lake
Ann during the summer months.
LIFEGUARD SERVICES – Lifeguard services are contracted through the Minnetonka School District
(Minnetonka Aquatics) which provides lifeguards daily at Lake Ann during the summer months.
2020 Goals
Provide leadership in coordinating all components of the Lake Ann concession and watercraft
rental operation.
Investigate new service options/contracts to bolster our customer experience as well as revenue.
58
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4020 Salaries & Wages-Temp 8,164 9,121 10,700 11,000 2.8% 11,400
4021 Overtime-Temp - 8 - - 0.0%-
4030 Contributions-Retirement 625 698 700 700 0.0% 800
4050 Workers Compensation 500 523 600 600 0.0% 600
* Total Personal Services 9,288 10,351 12,000 12,300 2.5% 12,800
4130 Supplies-Program 10,477 8,143 9,000 10,000 11.1% 10,000
4240 Uniforms & Clothing 200 200 200 200 0.0% 200
* Total Materials & Supplies 10,677 8,343 9,200 10,200 10.9% 10,200
4300 Fees, Services 35,341 32,346 35,000 35,000 0.0% 35,000
4310 Telephone 1,288 1,145 1,200 1,200 0.0% 1,200
4320 Utilities 10,765 11,642 11,000 12,000 9.1% 12,000
4340 Printing & Publishing 214 268 400 400 0.0% 400
4903 Bad Debt Expense - 12 - - 0.0%-
* Total Contractual Services 47,607 45,413 47,600 48,600 2.1% 48,600
** Total Lake Ann Park Operations 67,573 64,106 68,800 71,100 3.3% 71,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Lake Ann Park Operations (1540)
59
Park Maintenance
Mission Statement
The Park Maintenance department will provide safe, clean and beautiful parks and facilities along with
high-quality leisure activities for all residents and visitors to the city park system. These services shall
enhance health and well-being and promote economic vitality for long-term community sustainability.
We will also continue to maintain the downtown business area and City Center Park to high
professional standards.
Strategies/Services
TRAIL SYSTEM – Maintain city trail system to the highest standard possible by providing year
round access. Selective tree pruning and removal will be done when necessary to ensure these
trail systems are as safe as possible for all Chanhassen residents.
PLAYGROUND – Provide residents with the safest playground equipment possible by doing weekly
inspections of all equipment throughout the summer and attending to broken or vandalized items.
SNOWPLOWING – Clear trails of snow to allow for uninterrupted use twelve months a year. Plow
all parking lots at city buildings.
2020 Goals
Successful implementation of the 2020 Park Equipment Replacement Schedule projects.
Work with Administrative staff to insure the Parks and Recreation division continues to provide
high level services and amenities.
Continue to monitor and replace trees as needed to mitigate the effects of Emerald Ash Borer.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Park Superintendent 1 1 1 1
Park Lead 1 1 1 1
Park Operator 5 6 6 6
Public Works Secretary .25 .25 .25 .25
Total 7.25 8.25 8.25 8.25
60
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 489,295 500,639 457,100 509,000 11.4% 523,700
4011 Overtime-Reg 32,956 46,899 30,000 40,000 33.3% 46,000
4020 Salaries & Wages-Temp 112,282 119,810 118,000 126,000 6.8% 133,000
4021 Overtime-Temp 3,829 4,776 5,000 5,000 0.0% 5,000
4030 Contributions-Retirement 83,513 86,052 88,000 93,000 5.7% 98,000
4040 Contributions-Insurance 78,394 81,739 84,000 97,200 15.7% 101,000
4050 Workers Compensation 36,995 35,687 39,000 40,000 2.6% 40,000
* Total Personal Services 837,263 875,602 821,100 910,200 10.9% 946,700
4120 Supplies-Equipment 45,221 41,455 40,000 41,000 2.5% 41,000
4140 Supplies-Vehicles 11,122 3,049 5,000 5,000 0.0% 5,000
4150 Maintenance Materials 21,561 35,339 27,000 30,000 11.1% 30,000
4151 Irrigation Materials 3,967 1,515 5,000 4,000 (20.0%) 4,000
4240 Uniforms & Clothing 2,453 3,304 2,600 3,000 15.4% 3,000
4260 Small Tools & Equipment 2,032 1,022 1,200 1,200 0.0% 1,200
* Total Materials & Supplies 86,356 85,684 80,800 84,200 4.2% 84,200
4300 Fees, Services 52,825 46,982 43,000 45,000 4.7% 45,000
4310 Telephone 5,813 6,704 5,900 6,200 5.1% 6,200
4320 Utilities 4,796 5,220 4,800 5,200 8.3% 5,200
4340 Printing & Publishing 105 254 200 200 0.0% 200
4350 Cleaning & Waste Removal 3,591 3,932 3,700 3,900 5.4% 3,900
4360 Subscriptions & Memberships - - 400 400 0.0% 400
4370 Travel & Training 2,537 684 1,000 1,000 0.0% 1,000
4400 Rental-Land & Buildings 29,984 34,853 36,000 35,000 (2.8%) 36,000
4410 Rental-Equipment 1,274 973 700 1,000 42.9% 1,000
4440 License & Registration 44 368 300 300 0.0% 300
4510 Repair & Maintenance-Building 5,073 134 1,700 1,500 (11.8%) 1,500
4520 Repair & Maintenance-Vehicles 2,387 - 100 100 0.0% 100
4530 Repair & Maintenance-Equip 8,889 6,344 1,000 3,000 200.0% 3,000
4560 Repair & Maintenance-Signs 754 1,159 2,000 1,500 (25.0%) 1,500
* Total Contractual Services 118,073 107,608 100,800 104,300 3.5% 105,300
** Total Park Maintenance 1,041,692 1,068,895 1,002,700 1,098,700 9.6% 1,136,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020 Salaries & Wages-Reg One aditional FTE was added to Park Maint Department for 2020 budget
2021
2020 General Fund Budget
Park Maintenance (1550)
61
Senior Citizens Center
Mission Statement
The Senior Center will maintain a setting which is inviting and enhances the quality of life and use of
leisure time for active older adults. The Senior Center strives to provide a variety of programs and
classes of interest for all 55+ active older adults, and is a fun, welcoming place for people to gather
with friends and build community.
Strategies/Services
PROGRAMMING – Develop, maintain and provide daily group activities, services, trips and
programs that are both relevant and affordable, while also looking to attract new participants.
SPECIAL EVENTS – Plan, coordinate and implement welcoming, affordable and high quality holiday
or themed special events of interest to local active older adults.
HEALTH & WELLNESS – Plan and implement relevant programs, classes and services for
individuals age 55 and older in which they learn about and embrace positive aging actions and
resources, and feel empowered in the senior community.
2020 Goals
Update information and resources related to positive aging on the City of Chanhassen website,
improving accessibility to local, county and state resources for seniors.
Develop and promote programs which increase the number of younger active older adults ages 55-
65 in to the Center’s community space to enhance their personal lifelong learning experiences.
Partner with Park and Recreation’s family and youth programs to create an intergenerational
event which promotes interactive, outdoor health and fitness.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Senior Center Coordinator 1 1 1 1
Total 1 1 1 1
62
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 64,425 77,833 56,200 58,100 3.4% 60,000
4030 Contributions-Retirement 9,772 8,907 8,600 8,900 3.5% 9,000
4040 Contributions-Insurance 3,536 10,900 19,300 16,900 (12.4%) 19,000
4050 Workers Compensation 535 493 600 600 0.0% 600
* Total Personal Services 78,268 98,133 84,700 84,500 (0.2%) 88,600
4120 Supplies-Equipment 41 116 300 300 0.0% 300
4130 Supplies-Program 4,431 3,688 4,000 4,000 0.0% 4,000
* Total Materials & Supplies 4,472 3,804 4,300 4,300 0.0% 4,300
4300 Fees, Services 34,713 27,561 32,000 30,000 (6.3%) 30,000
4310 Telephone - 180 - - 0.0%-
4350 Cleaning & Waste Removal 95 98 100 100 0.0% 100
4360 Subscriptions & Memberships 110 110 100 100 0.0% 100
4370 Travel & Training 222 233 300 300 0.0% 300
4375 Promotional Expense 60 11 100 100 0.0% 100
4380 Mileage- 82 100 100 0.0% 100
* Total Contractual Services 35,200 28,275 32,700 30,700 (6.1%) 30,700
** Total Senior Citizens Center 117,940 130,212 121,700 119,500 (1.8%) 123,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Senior Citizens Center (1560)
63
Recreation Programs
Mission Statement
To provide year-round recreational programming that reflects a variety of interests in the community
and develops a social, physical, cultural, and aesthetic quality of life for our citizens. These programs
are funded by a combination of affordable fees, property tax levy, and community sponsorship
program.
Strategies/Services
COMMUNITY EVENTS – Chanhassen has a deep tradition of planning and hosting special events and
recreational opportunities for our residents. This budget gives the financial tools to provide this
service.
SUMMER DISCOVERY PLAYGROUND – Coordinate traditional playground programs that offer
weekly activities in Chanhassen parks.
SUMMER CONCERT SERIES – Provide a weekly concert series to the community to enrich their lives
through music.
SEASONAL WAGES – Includes all wages for playground program, warming house and skate park
attendants and recreation intern.
ADAPTIVE RECREATION – Manage the adaptive recreation contract through Reach For Resources
to provide recreational opportunities for Chanhassen residents.
2020 Goals
Operate Summer Discovery Playground Program as a revenue generating program.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Recreation Superintendent .90 .90 .90 .90
Recreation Supervisor .90 .90 .90 .90
Total 1.80 1.80 1.80 1.80
64
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 103,215 105,339 121,860 122,900 0.9% 126,600
4020 Salaries & Wages-Temp 64,368 73,798 68,000 78,000 14.7% 86,000
4021 Overtime-Temp 402 562 1,000 700 (30.0%) 800
4030 Contributions-Retirement 20,434 21,321 27,000 27,000 0.0% 29,000
4040 Contributions-Insurance 10,720 11,947 28,000 12,500 (55.4%) 15,000
4050 Workers Compensation 4,802 5,148 5,000 5,500 10.0% 5,500
* Total Personal Services 203,942 218,116 250,860 246,600 (1.7%) 262,900
4120 Supplies-Equipment 2,019 2,352 2,500 2,300 (8.0%) 2,300
4130 Supplies-Program 22,063 19,277 18,000 18,000 0.0% 18,000
4240 Uniforms & Clothing 2,035 1,982 1,700 2,000 17.6% 2,000
* Total Materials & Supplies 26,117 23,611 22,200 22,300 0.5% 22,300
4300 Fees, Services 65,606 58,900 66,600 66,600 0.0% 66,600
4310 Telephone 2,155 2,418 2,200 2,400 9.1% 2,400
4320 Utilities 4,660 7,447 4,600 7,500 63.0% 7,500
4340 Printing & Publishing 9,683 7,477 7,500 7,500 0.0% 7,500
4370 Travel & Training 507 364 500 500 0.0% 500
4380 Mileage- - 100 100 0.0% 100
4400 Rental-Land & Buildings 8,303 8,298 7,000 8,200 17.1% 8,200
4410 Rental-Equipment 32,412 35,768 32,000 36,000 12.5% 36,000
* Total Contractual Services 123,325 120,673 120,500 128,800 6.9% 128,800
** Total Recreation Programs 353,384 362,400 393,560 397,700 1.1% 414,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Recreation Programs (1600)
65
Self‐Supporting Programs
Mission Statement
Self-Supporting programs are offered to enhance the overall physical and recreational needs of the
public by constructive use of leisure time for youth and adults through programs offerings.
Strategies/Services
ADULT SPORTS – Create a healthy lifestyle while promoting positive competition and social
interaction for summer/fall softball and 3-on-3 basketball.
YOUTH PROGRAMS – Coordinate youth social programs such as Daddy/Daughter Sweetheart
Dance, field trips and art classes.
SPORTING CAMPS – Coordinate and manage a wide variety of camps such as Skyhawks and Sports
Unlimited.
2020 Goals
Increase program offerings for adult sports by offering additional leagues.
Offer a variety of sporting lessons and themed camps.
Increase capacity and revenue of Lake Ann Adventure Camp.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Recreation Superintendent .10 .10 .10 .10
Recreation Supervisor .10 .10 .10 .10
Total .20 .20 .20 .20
66
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 25,806 26,335 13,600 13,700 0.7% 14,000
4020 Salaries & Wages-Temp 1,950 1,100 2,200 2,200 0.0% 2,200
4030 Contributions-Retirement 4,020 3,991 2,100 2,100 0.0% 2,300
4040 Contributions-Insurance 2,645 2,951 3,100 1,500 (51.6%) 2,000
4050 Workers Compensation 337 271 400 400 0.0% 400
* Total Personal Services 34,757 34,647 21,400 19,900 (7.0%) 20,900
4130 Supplies-Program 4,283 4,424 4,500 3,300 (26.7%) 3,300
* Total Materials & Supplies 4,283 4,424 4,500 3,300 (26.7%) 3,300
4300 Fees, Services 11,573 11,929 12,500 12,500 0.0% 12,500
* Total Contractual Services 11,573 11,929 12,500 12,500 0.0% 12,500
** Total Self‐Supporting Programs 50,614 51,000 38,400 35,700 (7.0%) 36,700
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Self‐Supporting Programs (1700)
67
Recreation Sports
Mission Statement
The Recreation Sports program will provide fun and affordable recreational sports opportunities to
preschool and school-age children. These sports are instructed in a safe, educational, and healthy
environment utilizing staff and parent volunteers to enhance the children’s learning and growth.
Strategies/Services
PRESCHOOL SPORTS – Offer 3 to 6-year olds the opportunity to develop large motor skills through
games and activities related to a particular sport, where the focus is on skill development,
fundamentals, and sportsmanship.
AFTER SCHOOL SPORTS – Provide youth ages 7-11 the opportunity to participate in a recreational
sports setting immediately after school, where exercise, skill development, and sportsmanship is
emphasized in a wide variety of sports.
SPORTS CAMPS – Allows children to experience multiple sports in a week-long camp, where they
learn new fundamentals and skills in a social atmosphere.
2020 Goals
Update the new hire manual. Focus on new culture and expectations. Include basic skills needed
for all sports.
Improve program offerings to kids with a focus on quality instruction. Example: create a spring
warmup for baseball and softball.
Improve upon marketing and new programs to increase participation by 10 in each category: Small
Fry and Lil Star.
Create and implement plan for parent coaches to get involved.
Create a consistent meeting/date for meeting with Rec Center teen coaches (monthly, bi-monthly,
etc).
68
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4020 Salaries & Wages-Temp 23,393 21,525 26,000 26,000 0.0% 27,000
4021 Overtime-Temp - 19 - - 0.0%-
4030 Contributions-Retirement 2,438 2,386 2,800 2,800 0.0% 2,800
4050 Workers Compensation 1,481 1,235 1,600 1,600 0.0% 1,600
* Total Personal Services 27,311 25,164 30,400 30,400 0.0% 31,400
4120 Supplies-Equipment 82 - - 0.0%-
4130 Supplies-Program 2,438 1,573 2,500 2,500 0.0% 2,500
4240 Uniforms & Clothing 5,427 4,917 5,400 5,400 0.0% 5,400
* Total Materials & Supplies 7,947 6,490 7,900 7,900 0.0% 7,900
4375 Promotional Expenses - - 300 300 0.0% 300
* Total Contractual Services - - 300 300 0.0% 300
** Total Recreation Sports 35,258 31,653 38,600 38,600 0.0% 39,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 General Fund Budget
Recreation Sports (1800)
69
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70
Special Revenue Funds
Special Revenue Funds are established to account for taxes and other
revenues designated for a particular purpose by legislation or by the payer of
the funds.
71
10% Charitable Contribution
Mission Statement
The charitable contribution fund will use the 10% of gambling proceeds, provided by the American
Legion Pull Tab collections, for public safety equipment purchases or public safety training.
Strategies/Services
FIREFIGHTER TRAINING – Firefighters are paid per hour while attending training. All training
salaries will be charged directly to the gambling fund.
FIREFIGHTING EQUIPMENT – Purchase additional essential equipment that enhances the safety of
the fire department.
2020 Goals
Fund training salaries that improve leadership and enhance responding skills related to
emergency response.
Supplement equipment purchases not covered in the operational budget in 2020.
72
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
Revenue
3801 Interest Earnings 324 514 - - 0.0%-
3807 Donations 41,603 44,952 38,000 40,000 5.3% 40,000
3903 Refunds/Reimbursements 104 - - - 0.0%-
* Total Other Revenue 42,031 45,466 38,000 40,000 5.3% 40,000
** Total Revenue 42,031 45,466 38,000 40,000 5.3%40,000
Expenditures
4030 Retirement Contributions 3,383 3,504 3,500 3,600 2.9% 3,700
* Total Contractual Services 3,383 3,504 3,500 3,600 2.9% 3,700
4370 Travel & Training 46,082 48,771 48,000 50,000 4.2% 50,000
* Total Contractual Services 46,082 48,771 48,000 50,000 4.2% 50,000
4705 Other Equipment 4,516 3,859 - - 0.0%-
* Total Capital Outlay 4,516 3,859 - - 0.0%-
** Total Expenditures 53,981 56,134 51,500 53,600 4.1% 53,700
Revenue Over/(Under) Expenditures (11,949) (10,668) (13,500) (13,600) (13,700)
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Special Revenue Funds
201 10% Charitable Contribution
73
Cemetery
Mission Statement
The Cemetery Fund will be used to account for revenues and expenses related to maintenance of the
city’s cemetery located at 8151 Galpin Blvd.
Strategies/Services
GRAVE SALES – Coordinate selling of plots to the public.
MAINTAIN VITAL STATISTICS DATA – Keep historical records of all burials.
MAINTENANCE – Park maintenance staff maintains property and marks grave sites as needed.
2020 Goals
Monitor grave sales and maintenance costs and adjust any budget line items accordingly in future
years.
Repair existing foundations/monuments/markers that have settled or are in disrepair.
Consider installing markers to identify currently unmarked occupied graves.
74
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
Revenue
3670 Internment Fee 750 750 700 700 0.0% 700
* Total General Property Tax 750 750 700 700 0.0% 700
3801 Interest Earnings 279 664 200 200 0.0% 200
3804 Land Sale 3,400 11,800 3,000 3,000 0.0% 3,000
3807 Donations 349 - - - 0.0%-
* Total Other Revenue 4,028 12,464 3,200 3,200 0.0% 3,200
** Total Revenue 4,778 13,214 3,900 3,900 0.0% 3,900
Expenditures
4300 Fees, Services 1,963 1,397 2,200 2,000 (9.1%) 2,000
4350 Cleaning & Waste Removal - - 500 - (100.0%)-
* Total Contractual Services 1,963 1,397 2,700 2,000 (25.9%) 2,000
** Total Expenditures 1,963 1,397 2,700 2,000 (25.9%) 2,000
Revenue Over/(Under) Expenditures 2,815 11,817 1,200 1,900 1,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Special Revenue Funds
202 Cemetery
75
Cable TV
Mission Statement
The Cable TV Fund will provide communication and education to residents via programming on
Channel 8. Through this programming, the city is dedicated to improving public education and
communication.
Strategies/Services
BROADCAST MEETINGS – All City Council and Planning Commission meetings are broadcast live on
Channel 8, and posted on the City website for reviewing within 24 hours of each meeting.
PUBLIC INFORMATION BOARD – Operate a bulletin board that advertises events and important
information on behalf of the city, library, schools, and area non-profits.
2020 Goals
Continue to improve broadcast experience for home viewers.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Assistant City Manager .25 .25 .25 .25
City Recorder 1 1 1 1
Total 1.25 1.25 1.25 1.25
76
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
Revenue
3080 Franchise Fees 187,802 230,980 190,000 188,000 (1.1%) 188,000
* Total General Property Tax 187,802 230,980 190,000 188,000 (1.1%) 188,000
3801 Interest Earnings 3,326 7,647 2,000 3,000 50.0% 3,000
* Total Other Revenue 3,326 7,647 2,000 3,000 50.0% 3,000
** Total Revenue 191,129 238,627 192,000 191,000 (0.5%) 191,000
Expenditures
4010 Salaries & Wages-Reg 82,014 85,595 87,600 87,600 0.0% 89,500
4011 Overtime-Reg - - - - 0.0%-
4030 Contributions-Retirement 12,244 12,674 13,300 13,500 1.5% 13,500
4040 Contributions-Insurance 12,314 13,654 14,500 14,500 0.0% 16,000
4050 Workers Compensation 695 674 800 800 0.0% 800
* Total Personal Services 107,267 112,598 116,200 116,400 0.2% 119,800
4120 Supplies-Equipment - - 5,000 5,000 0.0% 5,000
* Total Materials & Supplies - - 5,000 5,000 0.0% 5,000
4300 Fees, Services 29,595 38,001 30,000 30,000 0.0% 30,000
4340 Printing & Publishing - - 500 500 0.0% 500
4370 Travel & Training - - 300 300 0.0% 300
4483 Liability Insurance 1,500 1,500 1,500 1,500 0.0% 1,500
* Total Contractual Services 31,095 39,501 32,300 32,300 0.0% 32,300
4705 Other Equipment - - 15,000 15,000 0.0% 15,000
4706 Other Improvements - 7,941 - - 0.0%-
* Total Capital Outlay - 7,941 15,000 15,000 0.0%-
** Total Expenditures 138,362 160,040 168,500 168,700 0.1% 157,100
Revenue Over/(Under) Expenditures 52,767 78,587 23,500 22,300 33,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Special Revenue Funds
210 Cable TV
77
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78
Enterprise Funds
Enterprise Funds account for the operation of the sewer and water utilities
and surface water management. These funds use the accrual method of
accounting, because they are run like independent businesses. Taxes and
their revenues are designated for a particular purpose by legislation or by the
payer of the funds.
79
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3661 Water Usage 2,824,929 2,994,530 2,800,000 3,000,000 7.1% 3,000,000
3662 Utility Penalties 49,705 58,500 55,000 55,000 0.0% 55,000
3664 Sale of Meters & Parts 33,653 50,657 35,000 40,000 14.3% 40,000
3666 Bulk Water Sales 3,197 5,119 4,000 4,000 0.0% 4,000
3806 Hook Up Fees 688,257 2,387,509 800,000 1,200,000 50.0% 1,200,000
3808 Insurance Reimbursements 1,128 248 - - 0.0%-
* Total Current Services 3,600,869 5,496,564 3,694,000 4,299,000 16.4% 4,299,000
3801 Interest Earnings 47,939 102,906 50,000 50,000 0.0% 50,000
3903 Refunds/Reimbursements 4,076 12,237 5,000 5,000 0.0% 5,000
3980 Cash Short/Over (0) (0) - - 0.0%-
* Total Other Revenue 52,015 115,143 55,000 55,000 0.0% 55,000
** Total Revenue 3,652,884 5,611,707 3,749,000 4,354,000 16.1% 4,354,000
Revenue Over/(Under) Expenditures 1,883,570 3,686,669 1,665,500 2,252,900 2,237,900
2020 Enterprise Funds
700 Water Utility Revenue
80
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 510,645 548,321 525,000 550,000 4.8% 560,000
4011 Overtime-Reg 27,268 18,753 25,000 25,000 0.0% 25,000
4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0% 7,000
4020 Salaries & Wages-Temp 18,464 23,475 22,000 24,000 9.1% 24,000
4021 Overtime-Temp 186 29 500 500 0.0% 500
4030 Contributions-Retirement 94,687 80,038 105,800 90,000 (14.9%) 90,000
4040 Contributions-Insurance 97,745 111,948 123,000 105,000 (14.6%) 110,000
4050 Workers Compensation 22,332 22,306 24,000 24,000 0.0% 24,000
4060 Unemployment 561 317 - - 0.0%-
* Total Personal Services 778,843 812,521 832,300 825,500 (0.8%) 840,500
4120 Supplies-Equipment 14,740 9,213 17,800 17,800 0.0% 17,800
4140 Supplies-Vehicles 6,073 1,976 4,000 4,000 0.0% 4,000
4150 Maintenance Materials 20,742 21,892 31,000 29,000 (6.5%) 29,000
4160 Chemicals 135,230 201,037 251,000 253,000 0.8% 253,000
4170 Motor Fuels & Lubricants 14,420 15,852 15,000 16,000 6.7% 16,000
4240 Uniforms & Clothing 3,759 3,822 4,000 4,000 0.0% 4,000
4250 Merchandise for Resale 64,535 126,957 90,000 100,000 11.1% 100,000
4260 Small Tools & Equipment 4,394 5,148 4,000 4,000 0.0% 4,000
* Total Materials & Supplies 263,894 385,897 416,800 427,800 2.6% 427,800
4300 Fees, Services 77,762 86,866 82,000 85,500 4.3% 85,500
4301 Auditing 7,200 7,600 7,200 7,600 5.6% 7,600
4310 Telephone 11,200 12,657 14,400 14,900 3.5% 14,900
4320 Utilities 243,451 264,356 323,000 325,000 0.6% 325,000
4330 Postage 5,971 5,657 7,000 6,000 (14.3%) 6,000
4340 Printing & Publishing 1,893 1,690 2,000 2,000 0.0% 2,000
4350 Cleaning & Waste Removal 749 1,108 800 1,000 25.0% 1,000
4360 Subscriptions & Memberships 721 702 1,000 800 (20.0%) 800
4370 Travel & Training 5,657 7,623 5,500 7,500 36.4% 7,500
4410 Rental-Equipment 3,095 2,015 3,000 3,000 0.0% 3,000
4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000
4509 Remit to Other Agencies 52,460 52,821 53,000 53,000 0.0% 53,000
4510 Repair & Maintenance-Building 7,811 8,807 13,000 13,000 0.0% 13,000
4520 Repair & Maintenance-Vehicles 64 52 1,500 500 (66.7%) 500
4530 Repair & Maintenance-Equip 64,303 72,479 73,000 78,000 6.8% 78,000
4550 Repair & Maintenance-Water 151,065 135,815 148,000 150,000 1.4% 150,000
4552 Emergency Repairs-Water 73,177 46,373 80,000 80,000 0.0% 80,000
* Total Contractual Services 726,578 726,620 834,400 847,800 1.6% 847,800
** Total Expenditures 1,769,314 1,925,038 2,083,500 2,101,100 0.8% 2,116,100
2020 Enterprise Funds
700 Water Utility Expenditures
Summary (Total of 7000, 7019 and 7043)
81
Water Utility ‐ Administration
Mission Statement
The Water Utility department will provide a safe, reliable, efficient and cost-effective water operation
system to meet the needs of the residents and businesses now and into the future.
Strategies/Services
REPAIR AND MAINTENANCE – Repair and maintain the water distribution system which includes
wells, storage reservoirs and watermains. Major repairs are programmed in the Capital
Improvement Program. Most emergency repairs are done by city staff.
WATER FLUSHING – Flushing of the water distribution system is done twice a year. This operation
helps remove mineral build-up in the water distribution system and also checks hydrants and gate
valves to ensure they are operating properly.
WATER LOCATES – Complete approximately 4,500 utility locate calls annually. The city is required
to locate its utilities that are in close proximity to excavation areas.
EMERGENCY WATERMAIN BREAKS – Watermain breaks occur in older areas of the distribution
system. A member of the Utility department is on-call 24/7 to respond to any water distribution
system-related emergency.
2020 Goals
Complete rehabilitation of Well #4.
Complete a study to investigate the re-use potential of Well #11.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
City Manager .10 .10 .10 .10
Public Works Director/City Engineer .10 .10 .10 .10
Finance Director .10 .10 .10 .10
MIS Coordinator .10 .10 .10 .10
Utility Superintendent .50 .50 .50 .50
Equipment Superintendent .05 .05 .05 .05
Assistant City Engineer .05 .05 .05 .05
Utility Lead .50 .50 .50 .50
Assistant Finance Director .05 .05 .05 .05
Water Production Technician 2 2 2 2
Utility Operator 2.50 2.50 2.50 2.50
Utility Technician .50 .50 .50 .50
GIS Specialist .25 .25 .25 .25
Mechanic .10 .10 .10 .10
PC Support Technician .10 .10 .10 .10
Account Clerk .33 .33 .33 .33
Senior Admin Support Specialist .04 .04 .04 .04
Public Works Secretary .125 .125 .125 .125
Total 7.495 7.495 7.495 7.495
82
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 510,645 548,321 525,000 550,000 4.8% 560,000
4011 Overtime-Reg 27,268 18,753 25,000 25,000 0.0% 25,000
4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0% 7,000
4020 Salaries & Wages-Temp 18,464 23,475 22,000 24,000 9.1% 24,000
4021 Overtime-Temp 186 29 500 500 0.0% 500
4030 Contributions-Retirement 94,687 80,038 105,800 90,000 (14.9%) 90,000
4040 Contributions-Insurance 97,745 111,948 123,000 105,000 (14.6%) 110,000
4050 Workers Compensation 22,332 22,306 24,000 24,000 0.0% 24,000
4060 Unemployment 561 317 - - 0.0%-
* Total Personal Services 778,843 812,521 832,300 825,500 (0.8%) 840,500
4120 Supplies-Equipment 11,053 5,490 11,000 11,000 0.0% 11,000
4140 Supplies-Vehicles 6,073 1,976 4,000 4,000 0.0% 4,000
4150 Maintenance Materials 11,514 11,404 15,000 13,000 (13.3%) 13,000
4160 Chemicals 1,015 - 1,000 1,000 0.0% 1,000
4170 Motor Fuels & Lubricants 14,416 15,852 15,000 16,000 6.7% 16,000
4240 Uniforms & Clothing 3,759 3,822 4,000 4,000 0.0% 4,000
4250 Merchandise for Resale 64,535 126,957 90,000 100,000 11.1% 100,000
4260 Small Tools & Equipment 3,590 4,894 4,000 4,000 0.0% 4,000
* Total Materials & Supplies 115,954 170,395 144,000 153,000 6.3% 153,000
4300 Fees, Services 75,605 84,873 75,000 80,000 6.7% 80,000
4301 Auditing 7,200 7,600 7,200 7,600 5.6% 7,600
4310 Telephone 8,677 9,301 8,800 9,500 8.0% 9,500
4320 Utilities 165,424 154,894 170,000 160,000 (5.9%) 160,000
4330 Postage 5,971 5,657 7,000 6,000 (14.3%) 6,000
4340 Printing & Publishing 1,893 1,690 2,000 2,000 0.0% 2,000
4350 Cleaning & Waste Removal 749 1,108 800 1,000 25.0% 1,000
4360 Subscriptions & Memberships 721 702 1,000 800 (20.0%) 800
4370 Travel & Training 5,657 7,623 5,500 7,500 36.4% 7,500
4410 Rental-Equipment 3,095 2,015 3,000 3,000 0.0% 3,000
4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000
4509 Remit to Other Agencies 52,460 52,821 53,000 53,000 0.0% 53,000
4510 Repair & Maintenance-Building 3,729 1,641 4,000 4,000 0.0% 4,000
4520 Repair & Maintenance-Vehicles 64 52 1,500 500 (66.7%) 500
4530 Repair & Maintenance-Equip 42,906 41,501 46,000 46,000 0.0% 46,000
4550 Repair & Maintenance-Water 140,513 124,744 135,000 135,000 0.0% 135,000
4552 Emergency Repairs-Water 73,177 46,373 80,000 80,000 0.0% 80,000
* Total Contractual Services 607,841 562,594 619,800 615,900 (0.6%) 615,900
** Total Expenditures 1,502,638 1,545,510 1,596,100 1,594,400 (0.1%) 1,609,400
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
700 Water Utility Expenditures
7000 Administration
83
Water Utility
East Water Treatment Facility
Mission Statement
The Water Utility department will provide a safe, reliable, efficient and cost-effective water production
to meet the needs of the residents and businesses now and into the future.
Strategies/Services
WATER PRODUCTION – Meet water supply demands for a growing community; provide water to
approximately 7,800 residential and business service connections.
WATER TREATMENT – Provide treated water for the majority of the residents and businesses. The
treatment plant removes iron and manganese from deep aquifer wells.
WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of
Health Standards. The city conducts over 1,300 water sample tests annually to ensure the highest
quality water.
2020 Goals
Improve efficiencies, potentially implementing Time of Day (TOD) pumping.
Meet or exceed water quality standards.
84
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4120 Supplies-Equipment 3,687 1,336 3,800 3,800 0.0% 3,800
4150 Maintenance Materials 9,228 7,507 9,000 9,000 0.0% 9,000
4160 Chemicals 134,216 132,937 130,000 132,000 1.5% 132,000
4170 Motor Fuels & Lubricants 5 - - - 0.0%-
4260 Small Tools & Equipment 805 254 - - 0.0%-
* Total Materials & Supplies 147,940 142,033 142,800 144,800 1.4% 144,800
4300 Fees, Services 2,156 1,993 3,500 2,000 (42.9%) 2,000
4310 Telephone 2,523 2,523 2,800 2,600 (7.1%) 2,600
4320 Utilities 78,026 90,227 78,000 90,000 15.4% 90,000
4510 Repair & Maintenance-Building 4,081 3,815 4,500 4,500 0.0% 4,500
4530 Repair & Maintenance-Equip 21,397 27,209 22,000 27,000 22.7% 27,000
4550 Repair & Maintenance-Water 10,552 10,047 8,000 10,000 25.0% 10,000
* Total Contractual Services 118,736 135,814 118,800 136,100 14.6% 136,100
** Total Expenditures 266,676 277,847 261,600 280,900 7.4% 280,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
700 Water Utility Expenditures
7019 East Water Treatment Facility
85
Water Utility
West Water Treatment Facility
Mission Statement
The Water Utility department will provide a safe, reliable, efficient and cost-effective water production
to meet the needs of the residents and businesses now and into the future.
Strategies/Services
WATER PRODUCTION – Meet water supply demands for a growing community; provide water to
approximately 7,800 residential and business service connections.
WATER TREATMENT – Provide treated water for the majority of the residents and businesses. The
treatment plant removes iron and manganese from deep aquifer wells.
WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of
Health Standards. The city conducts over 1,300 water sample tests annually to ensure the highest
quality water.
2020 Goals
Complete the ventilation improvements in the compressor room.
Review backwash waste and water quality processes for potential efficiencies.
Meet or exceed water quality standards.
86
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4120 Supplies-Equipment - 2,388 3,000 3,000 0.0% 3,000
4150 Maintenance Materials - 2,981 7,000 7,000 0.0% 7,000
4160 Chemicals - 68,100 120,000 120,000 0.0% 120,000
* Total Materials & Supplies - 73,469 130,000 130,000 0.0% 130,000
4300 Fees, Services - - 3,500 3,500 0.0% 3,500
4310 Telephone - 832 2,800 2,800 0.0% 2,800
4320 Utilities - 19,235 75,000 75,000 0.0% 75,000
4510 Repair & Maintenance-Building - 3,351 4,500 4,500 0.0% 4,500
4530 Repair & Maintenance-Equip - 3,769 5,000 5,000 0.0% 5,000
4550 Repair & Maintenance-Water - 1,024 5,000 5,000 0.0% 5,000
* Total Contractual Services - 28,212 95,800 95,800 0.0% 95,800
** Total Expenditures ‐ 101,681 225,800 225,800 0.0% 225,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
700 Water Utility Expenditures
7043 West Water Treatment Facility
87
Sewer Utility
Mission Statement
The Sewer Utility department will provide an efficient, well-maintained and cost-effective sewer
collection system to meet the needs of the growing community.
Strategies/Services
OPERATE AND MAINTAIN SANITARY COLLECTION SYSTEM – The city maintains approximately 125
miles of sewers.
SEWER JETTING – The city cleans approximately 1/3 of the sanitary sewer system annually. The
timely cleaning of the city's sewers reduces the potential for blockages and subsequent damage to
private and public property. Along with general cleaning, potential maintenance issues are also
identified and recorded during jetting using a computerized maintenance program.
INSPECT LIFT STATIONS – Staff regularly inspects and maintains lift stations to provide for
consistent sewage flows. The annual major lift station rehabilitation program is included in the
Capital Improvement Program.
INFLOW & INFILTRATION IMPROVEMENT’S – The city inspects and televises sewers for major
inflow and infiltration projects. This program helps reduce clear water from entering the sewer
system. It also helps reduce the city’s sewer treatment costs and reduces the chances of sewer
overcapacity problems and backups.
EMERGENCY SEWER REPAIRS – The city has emergency sewer breaks at various times throughout
the year. A member of the utility department is always on-call to respond to any sanitary sewer-
related emergencies.
2020 Goals
Complete the rehabilitation project for Lift Station 17.
Complete equipment training for all staff, thereby minimizing the use of contractors.
Develop a policy for private property I & I initiatives.
Clean approximately 1/3 of all sanitary sewer pipes.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
City Manager .10 .10 .10 .10
Public Works Director/City Engineer .10 .10 .10 .10
Finance Director .10 .10 .10 .10
MIS Coordinator .10 .10 .10 .10
Utility Superintendent .50 .50 .50 .50
Equipment Superintendent .05 .05 .05 .05
Assistant City Engineer .05 .05 .05 .05
Utility Lead .50 .50 .50 .50
Assistant Finance Director .05 .05 .05 .05
Utility Operator 2.50 2.50 2.50 2.50
Utility Technician .50 .50 .50 .50
GIS Specialist .25 .25 .25 .25
Mechanic .10 .10 .10 .10
PC Support Technician .10 .10 .10 .10
Account Clerk .33 .33 .33 .33
Senior Admin Support Specialist .04 .04 .04 .04
Public Works Secretary .125 .125 .125 .125
Total 5.495 5.495 5.495 5.495
88
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3660 Sewer Customers 2,699,906 2,950,883 2,700,000 3,000,000 11.1% 3,000,000
3662 Utility Penalties 55,060 57,139 57,000 57,000 0.0% 57,000
3806 Hook Up Fees 301,986 742,756 330,000 500,000 51.5% 500,000
3810 SAC Credits Retained - - - - 0.0%-
3811 Sewer Surcharge 9,075 25,500 10,000 10,000 0.0% 10,000
3813 Lift Station 32 Development - - - - 0.0%-
* Total Current Services 3,066,027 3,776,277 3,097,000 3,567,000 15.2% 3,567,000
3801 Interest Earnings 39,218 83,552 40,000 40,000 0.0% 40,000
3903 Refunds/Reimbursements 192 685 - - 0.0%-
* Total Other Revenue 39,411 84,237 40,000 40,000 0.0% 40,000
** Total Revenue 3,105,438 3,860,514 3,137,000 3,607,000 15.0% 3,607,000
Revenue Over/(Under) Expenditures 740,227 1,184,504 338,600 640,900 541,600
2020 Enterprise Funds
701 Sewer Utility Revenue
89
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 305,501 330,583 375,500 350,000 (6.8%) 365,000
4011 Overtime-Reg 11,453 10,176 10,000 10,000 0.0% 10,000
4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0% 7,000
4020 Salaries & Wages-Temp 8,742 13,284 12,000 14,000 16.7% 14,000
4021 Overtime-Temp 142 150 - - 0.0%-
4030 Contributions-Retirement 59,633 47,316 77,000 60,000 (22.1%) 65,000
4040 Contributions-Insurance 57,904 66,990 76,700 76,700 0.0% 78,000
4050 Workers Compensation 16,112 16,544 17,000 17,000 0.0% 17,000
4060 Unemployment 561 317 - - 0.0%-
* Total Personal Services 467,003 492,694 575,200 534,700 (7.0%) 556,000
4120 Supplies-Equipment 5,356 5,162 6,000 6,000 0.0% 6,000
4140 Supplies-Vehicles 3,366 206 2,000 2,000 0.0% 2,000
4150 Maintenance Materials 10,840 13,878 12,000 12,000 0.0% 12,000
4160 Chemicals 1,558 - 2,000 2,000 0.0% 2,000
4170 Motor Fuels & Lubricants 11,765 11,944 11,800 12,000 1.7% 12,000
4240 Uniforms & Clothing 2,276 2,614 2,500 2,800 12.0% 2,800
4260 Small Tools & Equipment 4,570 3,172 4,000 4,000 0.0% 4,000
* Total Materials & Supplies 39,730 36,975 40,300 40,800 1.2% 40,800
4300 Fees, Services 38,835 56,634 40,000 50,000 25.0% 50,000
4301 Auditing 7,000 7,400 7,000 7,400 5.7% 7,400
4310 Telephone 6,361 7,149 6,600 7,200 9.1% 7,200
4320 Utilities 69,830 87,636 70,000 87,000 24.3% 87,000
4330 Postage 5,839 5,214 7,000 5,500 (21.4%) 5,500
4340 Printing & Publishing 1,620 1,489 1,600 1,600 0.0% 1,600
4350 Cleaning & Waste Removal 643 668 - 700 100.0% 700
4360 Subscriptions & Memberships 25 144 100 100 0.0% 100
4370 Travel & Training 4,338 4,035 4,600 4,600 0.0% 4,600
4410 Rental-Equipment 2,045 1,765 1,500 2,000 33.3% 2,000
4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000
4509 Remit to Other Agencies 1,564,754 1,830,942 1,890,000 2,072,000 9.6% 2,150,000
4510 Repair & Maintenance-Building 557 3,210 3,500 3,500 0.0% 3,500
4520 Repair & Maintenance-Vehicles - - 1,000 1,000 0.0% 1,000
4530 Repair & Maintenance-Equip 33,312 27,761 30,000 30,000 0.0% 30,000
4551 Repair & Maintenance-Sewer 87,316 89,220 92,000 90,000 (2.2%) 90,000
4553 Emergency Repairs-Sewer 16,002 3,075 8,000 8,000 0.0% 8,000
* Total Contractual Services 1,858,477 2,146,341 2,182,900 2,390,600 9.5% 2,468,600
** Total Expenditures 2,365,211 2,676,010 2,798,400 2,966,100 6.0% 3,065,400
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
701 Sewer Utility Expenditures
90
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91
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3328 Wetland Alteration 1,066 1,134 - - 0.0%-
* Total Permits 1,066 1,134 - - 0.0%-
3510 Grants-State - 6,418 - - 0.0%-
3520 Grants-County 2,162 5,382 3,000 3,000 0.0% 3,000
3533 Grants-Other 34,169 32,804 35,000 33,000 (5.7%) 33,000
* Total Intergovernmental Rev 36,330 44,604 38,000 36,000 (5.3%) 36,000
3640 Community Garden Plot Rental 2,100 2,000 2,000 2,000 0.0% 2,000
3650 Sale of Recyclables 248 96 300 300 0.0% 300
3651 Merchandise Sales - 14 - - 0.0%-
3660 Sewer Customers 693,552 748,348 700,000 750,000 7.1% 800,000
3662 Utility Penalties 12,492 12,907 14,000 14,000 0.0% 14,000
3806 Connection Charges 104,265 172,844 150,000 150,000 0.0% 150,000
* Total Current Services 812,657 936,209 866,300 916,300 5.8% 966,300
3801 Interest Earnings 11,577 20,438 10,000 10,000 0.0% 10,000
3807 Donations - 270 - - 0.0%-
3903 Refunds and Reimbursements 50 161 - - 0.0%-
* Total Other Revenue 11,627 20,869 10,000 10,000 0.0% 10,000
** Total Revenue 861,681 1,002,816 914,300 962,300 5.2% 1,012,300
Revenue Over/(Under) Expenditures 274,743 406,272 261,500 290,300 316,900
2020 Enterprise Funds
720 Surface Water Management Revenue
Summary (Total of 7200, 7201, 7202 and 7205)
92
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 190,920 236,555 242,000 255,000 5.4% 267,000
4011 Overtime-Reg - 12 - - 0.0%-
4020 Salaries & Wages-Temp 7,287 16,308 5,000 15,000 200.0% 15,000
4021 Overtime-Temp - 10 - - 0.0%-
4030 Contributions-Retirement 35,470 32,171 37,000 38,200 3.2% 42,400
4040 Contributions-Insurance 37,463 48,494 57,800 53,800 (6.9%) 61,000
4050 Workers Compensation 1,312 1,641 1,400 1,400 0.0% 1,400
* Total Personal Services 272,452 335,190 343,200 363,400 5.9% 386,800
4120 Supplies-Equipment 123 1,152 1,600 1,200 (25.0%) 1,200
4130 Supplies-Program 13,697 38,250 48,600 49,700 2.3% 49,700
4150 Maintenance Materials 4,766 - 12,000 12,000 0.0% 12,000
4260 Small Tools & Equipment - 31 100 100 0.0% 100
* Total Materials & Supplies 18,586 39,433 62,300 63,000 1.1% 63,000
4300 Fees, Services 272,001 198,632 222,500 220,500 (0.9%) 220,500
4301 Auditing 4,600 4,800 4,600 4,800 4.3% 4,800
4310 Telephone and Communications 1,857 1,966 2,000 2,000 0.0% 2,000
4320 Utilities/Community Garden 1,514 737 1,000 1,000 0.0% 1,000
4340 Printing & Publishing 2,942 1,994 2,600 2,600 0.0% 2,600
4360 Subscriptions & Memberships 1,022 1,995 1,300 1,900 46.2% 1,900
4370 Travel & Training 2,677 2,800 3,900 3,400 (12.8%) 3,400
4380 Mileage 150 - 300 300 0.0% 300
4410 Equipment Rental 1,022 882 1,000 1,000 0.0% 1,000
4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0% 7,500
4530 Repair & Maintenance-Equip 614 614 600 600 0.0% 600
* Total Contractual Services 295,900 221,921 247,300 245,600 (0.7%) 245,600
** Total Expenditures 586,937 596,545 652,800 672,000 2.9% 695,400
2020 Enterprise Funds
720 Surface Water Management Expenditures
Summary (Total of 7200, 7201, 7202 and 7205)
93
Surface Water Management
Administration
Mission Statement
Improve and protect Chanhassen’s surface water resources and provide flood protection through the
installation and maintenance of storm sewer infrastructure, the preservation and enhancement of
natural features, and through education and outreach. These goals will be accomplished efficiently
and effectively through partnerships with organizations and private land owners.
Strategies/Services
MS4 & METROPOLITAN LAND USE ACT COMPLIANCE – Provide a framework for long-term surface
water management planning consistent with federal, state and local rules and policies.
STORM WATER MANAGEMENT – Design, construct and review best management practices to
provide rate control, sediment and nutrient removal and volume reduction of waters flowing
overland.
INFRASTRUCTURE MAINTENANCE – Provide ongoing maintenance of existing infrastructure to
reduce future repair costs and, when needed, repair existing infrastructure to meet design needs.
Develop and maintain database of all inspections and maintenance of storm sewer assets.
EROSION & SEDIMENT PROTECTION – Assure through inspection, education and design that public
and private construction sites have adequate controls in place to prevent migration of sediment off
site.
LAKE MANAGEMENT – Identify and implement strategies to improve and/or maintain area lakes
including shoreline management, aquatic plant management, and water quality management.
STREAM MANAGEMENT – Identify and implement strategies to improve and/or maintain area
streams, rivers and their tributaries from incision, embeddedness and variable flow regimes.
DRAINAGE IMPROVEMENT & FLOOD ABATEMENT – Provide adequate conveyance of surface water
and protection of all flood-sensitive structures from the 100-year flood elevation of surface waters.
WETLAND CONSERVATION ACT ADMINISTRATION – Administer MN Rules Chapter 8420 to protect
and enhance wetlands to assure no net loss in wetland area, functions and values.
EDUCATION & OUTREACH – Develop and present educational materials to staff and residents of
Chanhassen concerning surface water management issues.
MEMBERSHIPS
o Minnesota Cities Stormwater Coalition – This coalition is coordinated through the League of
Minnesota Cities and specifically represents municipal MS4s. They review, comment, and
lobby for municipal interests in all stormwater regulations.
2020 Goals
Review and plan for water resource improvements and BMP maintenance.
Identify high priority partnering projects.
Expand use of Cartegraph for storm water infrastructure.
94
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
City Manager .05 .05 .05 .05
Public Works Director/City Engineer .05 .05 .05 .05
Community Development Director .20 .20 .20 .20
Finance Director .05 .05 .05 .05
MIS Coordinator .05 .05 .05 .05
Assistant City Engineer .02 .02 .02 .02
Water Resources Coordinator 1 1 1 1
Assistant Finance Director .02 .02 .02 .02
GIS Specialist .10 .10 .10 .10
Natural Resources Technician 1 1 1 1
PC Support Technician .05 .05 .05 .05
Account Clerk .11 .11 .11 .11
Senior Admin Support Specialist .02 .02 .02 .02
Total 2.72 2.72 2.72 2.72
95
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3328 Wetland Alteration 1,066 1,134 - - 0.0%-
* Total Permits 1,066 1,134 - - 0.0%-
3520 Grants-County - - - - 0.0%-
* Total Intergovernmental Rev - - - - 0.0%-
3651 Merchandise Sales - 14 - - 0.0%-
3660 Sewer Customers 693,552 748,348 700,000 750,000 7.1% 800,000
3662 Utility Penalties 12,492 12,907 14,000 14,000 0.0% 14,000
3806 Connection Charges 104,265 172,844 150,000 150,000 0.0% 150,000
* Total Current Services 810,309 934,113 864,000 914,000 5.8% 964,000
3801 Interest Earnings 11,577 20,438 10,000 10,000 0.0% 10,000
3903 Refunds and Reimbursements 50 161 - - 0.0%-
* Total Other Revenue 11,627 20,599 10,000 10,000 0.0% 10,000
** Total Revenue 823,003 955,846 874,000 924,000 5.7% 974,000
Revenue Over/(Under) Expenditures 457,223 574,976 443,700 471,400 503,400
2020 Enterprise Funds
720 Surface Water Management Revenue
7200 Administration
96
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 139,037 183,076 188,600 200,000 6.0% 210,000
4011 Overtime-Reg - 12 - - 0.0%-
4020 Salaries & Wages-Temp 7,287 16,308 5,000 15,000 200.0% 15,000
4021 Overtime-Temp - 10 - - 0.0%-
4030 Contributions-Retirement 28,552 25,077 29,000 30,000 3.4% 34,000
4040 Contributions-Insurance 21,172 30,331 37,000 37,000 0.0% 41,000
4050 Workers Compensation 986 1,314 1,000 1,000 0.0% 1,000
* Total Personal Services 197,034 256,128 260,600 283,000 8.6% 301,000
4120 Supplies-Equipment 123 1,152 1,600 1,200 (25.0%) 1,200
4130 Supplies-Program 11,324 29,742 40,000 40,000 0.0% 40,000
4150 Maintenance Materials 4,766 - 12,000 12,000 0.0% 12,000
* Total Materials & Supplies 16,212 30,894 53,600 53,200 (0.7%) 53,200
4300 Fees, Services 133,473 73,690 96,000 96,000 0.0% 96,000
4301 Auditing 4,600 4,800 4,600 4,800 4.3% 4,800
4310 Telephone and Communications 1,857 1,966 2,000 2,000 0.0% 2,000
4340 Printing & Publishing 25 363 100 100 0.0% 100
4360 Subscriptions & Memberships 965 1,593 1,000 1,600 60.0% 1,600
4370 Travel & Training 2,327 2,440 3,000 2,500 (16.7%) 2,500
4380 Mileage 150 - 300 300 0.0% 300
4410 Equipment Rental 1,022 882 1,000 1,000 0.0% 1,000
4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0% 7,500
4530 Repair & Maintenance-Equip 614 614 600 600 0.0% 600
* Total Contractual Services 152,533 93,850 116,100 116,400 0.3% 116,400
** Total Expenditures 365,779 380,871 430,300 452,600 5.2% 470,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
720 Surface Water Management Expenditures
7200 Administration
97
Surface Water Management
Recycling
Mission Statement
The Recycling division of Surface Water Management will provide recycling opportunities and
resources for residents.
Strategies/Services
RECYCLING COUPON PROGRAM – Provide partial coverage of residential recycling fees and offer
recycling events for residents at the Carver County Environmental Center.
YARD WASTE COLLECTION – Assist residents with yard waste disposal by offering collection dates.
PUBLIC FACILITY AND EVENT RECYCLING – Coordinate contract service for recycling at community
events.
2020 Goals
Offer public paper shredding event at PW building in spring.
Implement spring and fall yard waste drop off events at public works.
Continue to improve recycling and organics collection at the July 4 activities.
Work to increase daily participation in recycling and organics recovery at public facilities.
Increase public education on recycling for residents in partnership with the Environmental
Commission.
Work with local boy scout group to collect Christmas trees at curbside for recycling.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Environmental Resource Specialist .40 .40 .40 .40
Total .40 .40 .40 .40
98
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3520 Grants-County 2,162 5,382 3,000 3,000 0.0% 3,000
* Total Intergovernmental Rev 2,162 5,382 3,000 3,000 0.0% 3,000
3650 Sale of Recyclables 248 96 300 300 0.0% 300
* Total Current Services 248 96 300 300 0.0% 300
** Total Revenue 2,410 5,478 3,300 3,300 0.0% 3,300
Revenue Over/(Under) Expenditures (41,414) (40,690) (46,500) (44,500) (47,100)
2020 Enterprise Funds
720 Surface Water Management Revenue
7201 Recycling
99
2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 25,942 26,739 26,700 27,500 3.0% 28,500
4030 Contributions-Retirement 3,458 3,547 4,000 4,100 2.5% 4,100
4040 Contributions-Insurance 8,146 9,081 10,400 8,400 (19.2%) 10,000
4050 Workers Compensation 163 164 200 200 0.0% 200
* Total Personal Services 37,708 39,531 41,300 40,200 (2.7%) 42,800
4130 Supplies-Program 1,661 2,698 1,600 2,700 68.8% 2,700
4260 Small Tools & Equipment - 31 100 100 0.0% 100
* Total Materials & Supplies 1,661 2,729 1,700 2,800 64.7% 2,800
4300 Fees, Services 2,588 2,155 5,000 3,000 (40.0%) 3,000
4340 Printing & Publishing 1,716 1,453 1,500 1,500 0.0% 1,500
4360 Subscriptions & Memberships - 300 200 200 0.0% 200
4370 Travel & Training 150 100 100 0.0% 100
* Total Contractual Services 4,454 3,908 6,800 4,800 (29.4%) 4,800
** Total Expenditures 43,823 46,168 49,800 47,800 (4.0%) 50,400
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
720 Surface Water Management Expenditures
7201 Recycling
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Surface Water Management
Forestry Management
Mission Statement
The Forestry Management division of Surface Water Management will provide management of public
trees, review development landscape plans, provide public education on forestry issues, and serve as a
liaison to the Environmental Commission. This division also oversees the Olson Community Gardens.
Strategies/Services
FORESTRY MANAGEMENT – Supervise pruning, planting, care and inventory of public trees.
Manage ongoing restoration of public natural areas including woods and prairie.
PUBLIC EDUCATION – Act as a resource for residential tree and landscape concerns and provide
public information about tree health issues.
PLAN REVIEW – Perform city code compliance review of development plans and building permit
surveys.
INSPECTIONS – Field verification of required tree preservation in new developments, completion
of landscaping requirements, and diseased tree inspections.
2020 Goals
Continue EAB protection of public ash trees in the ROW and city parks. Train public works
employees on signs of EAB to assist with scouting.
Partner with Great River Greening to host community event to restore native species in 17 acres at
Chanhassen Nature Preserve.
Provide public education on urban forestry threats through a range of outreach methods.
Work with Environmental Commission to develop fall community service event.
Partner with local garden centers to promote Tree Coupon usage.
Employee Count 2019
Actual
2020
Budget
2021
Budget
2022
Budget
Environmental Resource Specialist .40 .40 .40 .40
Total .40 .40 .40 .40
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2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3510 Grants-State - 6,418 - - 0.0%-
* Total Intergovernmental Rev - 6,418 - - 0.0%-
3640 Community Garden Plot Rental 2,100 2,000 2,000 2,000 0.0% 2,000
* Total Current Services 2,100 2,000 2,000 2,000 0.0% 2,000
3807 Donations - 270 - - 0.0%-
* Total Other Revenue - 270 - - 0.0%-
** Total Revenue 2,100 8,688 2,000 2,000 0.0% 2,000
Revenue Over/(Under) Expenditures (125,566) (114,514) (119,200) (118,100) (120,900)
2020 Enterprise Funds
720 Surface Water Management Revenue
7202 Forestry Management
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2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4010 Salaries & Wages-Reg 25,942 26,739 26,700 27,500 3.0% 28,500
4030 Contributions-Retirement 3,460 3,546 4,000 4,100 2.5% 4,300
4040 Contributions-Insurance 8,145 9,082 10,400 8,400 (19.2%) 10,000
4050 Workers Compensation 163 164 200 200 0.0% 200
* Total Personal Services 37,710 39,532 41,300 40,200 (2.7%) 43,000
4130 Supplies-Program 713 5,810 7,000 7,000 0.0% 7,000
* Total Materials & Supplies 713 5,810 7,000 7,000 0.0% 7,000
4300 Fees, Services 86,271 76,483 70,000 70,000 0.0% 70,000
4320 Utilities/Community Garden 1,514 737 1,000 1,000 0.0% 1,000
4340 Printing & Publishing 1,201 178 1,000 1,000 0.0% 1,000
4360 Subscriptions & Memberships 57 102 100 100 0.0% 100
4370 Travel & Training 200 360 800 800 0.0% 800
* Total Contractual Services 89,243 77,860 72,900 72,900 0.0% 72,900
** Total Expenditures 127,666 123,202 121,200 120,100 (0.9%) 122,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
720 Surface Water Management Expenditures
7202 Forestry Management
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Surface Water Management
Aquatic Species Management Program
Mission Statement
This program is intended to promote healthy aquatic ecosystems through the propagation and
preservation of native and desirable aquatic flora and fauna.
Strategies/Services
EDUCATION AND OUTREACH – Collaborate with other organizations to develop and disseminate
educational materials to consumers of area lakes and waters.
WATERCRAFT INSPECTIONS – Collaborate with the Minnesota Department of Natural Resources,
Watershed Districts, Watershed Management Organizations, other municipalities and other groups
to provide inspections of watercraft entering and exiting area lakes through launches owned and
maintained by the City of Chanhassen.
DATA COLLECTION – In conjunction with other organizations, monitor area lakes for potential
vectors of introduction into area lakes and the presence of invasive or noxious species.
2020 Goals
Modify inspection schedule to maintain coverage across all public boat launches.
Enhance our public outreach program, including a focus on Homeowner’s Associations where
appropriate.
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2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
3533 Grants-Other (Carver County) - - - - 0.0%-
3533 Grants-Other (Riley/Purgatory) 25,000 25,000 25,000 23,000 (8.0%) 23,000
3533 Grants-Other (Lotus Lk Home)9,169 7,804 10,000 10,000 0.0% 10,000
* Total Intergovernmental Rev 34,169 32,804 35,000 33,000 (5.7%) 33,000
** Total Revenue 34,169 32,804 35,000 33,000 (5.7%) 33,000
Revenue Over/(Under) Expenditures (15,500) (13,500) (16,500) (18,500) (18,500)
2020 Enterprise Funds
720 Surface Water Management Revenue
7205 Aquatic Species Mgmt Program
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2019 to
2017 2018 2019 2020 2020 2021
Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate
4300 Fees, Services 49,669 46,304 51,500 51,500 0.0% 51,500
* Total Contractual Services 49,669 46,304 51,500 51,500 0.0% 51,500
** Total Expenditures 49,669 46,304 51,500 51,500 0.0% 51,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2020
2021
2020 Enterprise Funds
720 Surface Water Management Expenditures
7205 Aquatic Species Mgmt Program
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Appendix
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City of Chanhassen
Public Purpose Expenditure Policy
Every City of Chanhassen expenditure must be valid based upon the public purpose for which it
is purchased and the specific or implied authority found in State Law.
The following are deemed to meet the Council definition of public purpose expenditures:
MEETING FOOD/MEALS
The City Council recognizes that situations in which City business needs to be discussed can and
do occur during meal hours (i.e. luncheon meetings). In addition, there are public and employee
meetings and events in which reasonable refreshments may add to the success of the meeting
and/or event and create a more productive work force. The following items are deemed to meet
the Council definition of public purpose expenditures in regards to food and meals.
1. Meals and refreshments are allowed at City meetings and events that have a purpose of
discussing City issues. These meetings would normally have a pre-planned agenda and occur
during normal meal hours.
2. Meals and refreshments are allowed at employee meetings and events that have a purpose of
discussing City issues or are a part of an employee training. These meetings would also
normally have a pre-planned agenda. This does not include routine staff meetings.
3. Meals and refreshments are allowed when they are part of a breakfast/lunch/dinner meeting
for official city business when it is the only practical time to meet. Usually these meals
involve meeting with City councilmembers, committee/commission members, or local
business/fraternal organizations.
4. During official meetings of the City Council, council committees, advisory
boards/commissions, and taskforces.
5. Meals purchased by an employee, councilmember, or agent while at a conference or other
training event may be reimbursed by the City provided that an appropriate receipt is
provided. Such receipt must be itemized and include who the meal was purchased for, and
will specify what was included in the purchase. Any un-itemized receipts will not be
reimbursed by the city.
6. Reimbursable travel expenses for employees or councilmembers are outlined in the City of
Chanhassen Personnel Policy.
7. The City will not purchase or reimburse any employee, councilmember, or agent for the
purchase of intoxicating liquor or malt beverages.
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The costs of these meals are included within individual department’s budgets. These budgets are
approved annually by the City Council as a part of the overall budget approval process which
includes a public hearing on the proposed budget.
MEMBERSHIPS AND DUES
The City Council has determined that the City will fund memberships and dues in professional
organizations and City social and community organizations when the purpose is to promote,
advertise, improve or develop the City’s resources. In addition, memberships and dues will be
allowed for employees, city council and commissions if the dues promote primarily educational
opportunities related to their fields or duties assigned and are not solely for personal interest or
gain.
The cost of these memberships and dues are included within individual department’s budgets.
These budgets are approved annually by the City Council as a part of the overall budget approval
process which includes a public hearing on the proposed budget.
EMPLOYEE REGOGNITION PROGRAM
The City of Chanhassen City Council recognizes the hard work and service performed by the
employees of the City of Chanhassen through a formal Employee Recognition Program. The
City Council believes the benefits of attracting, retaining and motivating employees through an
Employee Recognition Program support employee job satisfaction, which in turn impacts
cooperation and productivity. The result is to provide excellent public and customer service to
better serve the interests of the citizens of the community.
The Employee Recognition Program is considered “additional compensation” for work
performed by employees but is entirely dependent on receiving funding from year-to-year.
1. Service recognition awards shall be given to all regular and full-time employees who have
completed continuous years of service. The following awards have been established:
a. Five (5) years – certificate and $25 dollars
b. Ten (10) years – certificate and $50 dollars
c. Fifteen (15) years – certificate and $75 dollars
d. Twenty (20) years – certificate and $100 dollars
e. Twenty-five (25) years – certificate and $150 dollars
f. Thirty (30) years – certificate and $200 dollars
g. Thirty-five (35) years – certificate and $250 dollars
h. Forty (40) years – certificate and $500 dollars
i. Forty-five (45) years – certificate and $750 dollars
2. The costs of these recognition awards are included within individual department’s budgets.
These budgets are approved annually by the City Council as a part of the overall budget
approval process which includes a public hearing on the proposed budget.
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3. The City supports events that are planned and paid for by employees. Examples of such
events include but are not limited to the summer picnic, potluck meals, and holiday parties.
The City Council understands that these events may occur during normal working hours, and
if approved by the City Manager or his/her designee, employees will not be required to use
vacation or compensatory time for such events.
4. The City Manager has the authority to approve other forms of recognition including issuance
of flex time or compensatory time as he or she sees appropriate.
CREDIT CARD USE
The use of credit cards by any employee otherwise authorized to make purchases on behalf of the
City is permitted, provided that purchases made by credit card must comply with all statutes,
rules, and/or Council policy applicable to City purchases. The use of City credit cards shall be
limited to purchases on behalf of the City and no other purpose. All purchases on City credit
cards are required to have detailed supporting receipts. In addition all credit card monthly
statements are to be reviewed by the employee’s department head and signed for approval.
CELLULAR TELEPHONES (See City Personnel Policy)
CLOTHING ALLOWANCES
In those departments where clothing allowances are allowed for safety reasons, all purchases
need to be in compliance with the following guidelines:
1. All purchases need to be documented with original detailed receipts.
2. All employees who have required safety shoe duties at any point during their working
hours, must purchase approved safety compliant safety toed shoes and wear them at
all times as required by OSHA standards.
3. The city will only reimburse for pants, shirts, boots, jackets and other safety
equipment required or deemed necessary by the employee’s department head. The
city will not reimburse for undergarments, socks, belts or other non-essential safety
clothing.
4. Any purchases made using city funds where the actual purchase garners a benefit or
comp for the purchasing individual, shall forward all benefits, cash rewards and store
credits to the finance department that will then be used for other city related
purchases only.
Adopted by the Chanhassen City Council on November 25, 2002.
Amended by the Chanhassen City Council on December 12, 2011.
Amended by the Chanhassen City Council on October 10, 2016.
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Purchasing Policy
City of Chanhassen, Minnesota
Adopted on
February 10, 2003
Amended on
July 14, 2003
June 26, 2006
July 14, 2008
June 27, 2011
October 10, 2016
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Section 1. Purchasing Guidelines
1.1 Goals and Objectives
This purchasing manual was created to:
• Clarify and reconcile the sometimes confusing requirements of state purchasing
law, departmental procedures, and the Finance Department processes.
• Provide a comprehensive resource book for staff to be effective and efficient
when making purchases.
• Standardize purchasing and payment methods to expedite the purchasing
process.
The standards in this manual are minimum standards to ensure fiscal responsibility.
Departments may set more restrictive procedures to meet their own budgetary
accountability.
1.2 ADA Compliance
The City of Chanhassen is subject to the provisions of the Americans with Disabilities
Act (ADA). The Chanhassen City Council adopted an ADA compliance plan which
outlines how the City complies with the Act. In general, the City will consider the needs
of people with disabilities as it purchases equipment and configures work and public
areas.
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1.3 Quick Reference Guide
Value of Purchase
Quotations Needed Payment Request
Options
Approvals Needed Prior
to Purchasing
Less than $100 None Petty Cash
Credit Card
Check Request
Department
Finance
City Manager
City Council
Yes
No
No
No
$100-$4,999 Departmental Discretion Credit Card
Check Request
Purchase Order
Department
Finance
City Manager
City Council
Yes
No
No
No
$5,000-$10,000 Two Written Quotes or
RFP’s
Credit Card
Check Request
Purchase Order
Department
Finance
City Manager
City Council
Yes
No
No
No
$10,000-$19,999 Two Written Quotes or
RFP’s
Credit Card
Check Request
Purchase Order
Department
Finance
City Manager
City Council
Yes
Yes
Yes
No
$20,000-$99,999
Two Written Quotes or
RFP’s
Check Request
Purchase Order
Department
Finance
City Manager
City Council
Yes
Yes
Yes
Yes
Greater than
$100,000
Sealed Bids Check Request
Purchase Order
Department
Finance
City Manager
City Council
Yes
Yes
Yes
Yes
Notes: If a cooperative purchasing agreement is in place, quotations are not needed.
All purchases must be approved as part of the annual budgeting process
or within the CIP.
RFP’s are required for contracting services in excess of $25,000 on an annual
basis except from the consultant pool (see RFP section of this document).
The City Manager may delegate authority for approval of agreements less than
$20,000 (see Agreement Processing section of this document). Purchases
between $10,000 and $19,999 have to be approved by the City Manager and the
Finance Director.
The City Council has pre-approved payment for utility accounts and payroll
transfers that occur in the normal course of business even though they may
exceed $20,000. These are contractual accounts for services that are approved
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as part of the budget process. The vendors that fall under this situation include
Centerpoint Energy, Xcel Energy, Metropolitan Council Environmental Services,
United States Treasury, State of Minnesota, PERA, and the City’s insurance and
healthcare providers. Any payments to these vendors that are outside the
normal course of business will be presented to the City Council for individual
approval.
Unique professional service contracts are not required to be part of an RFP
process, as long as those professional services are specialized or based on
specific expertise or professional abilities.
Section 2. Purchasing Practices
2.1 Ethics / Relations with Vendors
The City of Chanhassen holds its employees to the highest ethical standards.
Purchases shall be conducted so they foster public confidence in the integrity of the
City’s procurement system, and open and free competition among prospective
suppliers. In keeping with this value, employees should avoid the following practices
when making purchases on behalf of the City:
Circumventing competitive bidding requirements.
Examples of this include:
• Splitting purchases so that they can be made through several small purchases.
• Using the emergency procedure process when no true emergency exists.
• Using a ‘sole source’ exemption when competition is available.
Denying one or more vendors the opportunity to bid on a contract.
Examples of this include:
• Using unnecessarily restrictive specifications.
• Pre-qualifying bidders on a discriminatory basis.
• Removing companies from a bidders list without just cause.
• Requiring unnecessarily high bonding.
Giving favored vendors an unfair advantage.
Examples of this include:
• Providing vendors with information regarding their competition’s offers in
advance of a bid opening.
• Making information available to favored vendors and not to others.
• Giving un-favored vendors inaccurate or misleading information.
Accepting gifts from vendors.
• Minnesota Statutes §471.895 prohibits government employees from receiving
gifts except where they are included as part of the cost of a product, good, or
service provided (such as a meal provided as part of a conference).
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2.2 Recycled Content
Environmentally preferable products are goods and services that have a lesser or
reduced effect on human health and the environment when compared with other goods
and services that serve the same purpose. The following is an overview of items that
should be considered prior to making a purchase. Details relating to the items can be
found at the Solid Waste Management Coordinating Board web site at www.swmcb.org.
Office Products - General
• Erasable boards - alternative to paper flip charts
• Self-stick fax addressing labels - alternative to full-sized fax cover sheets
• Electronic software presentations - alternative to transparencies
• Solar-powered calculators and other devices - eliminates the need for batteries
• Refillable pens, pencils, and tape dispensers - eliminates waste
• Reuse file folders and binders - applying new labels extends their usefulness
• E-mail - alternative to paper memorandums
• Double-sided copies - reduces paper waste
• Reusable kitchen dishware - reduces waste
• Purchase products in reusable, refillable, or returnable containers - containers
may be sent back to the vendor for reuse
Copy Paper and Envelopes
• Recycled content - when possible, purchase 100% post-consumer paper
• Chlorine-free paper - buying chlorine-free paper reduces pollution. Choose paper
labeled as ‘Processed Chlorine-Free” (PCF)
• White and pastel paper - fluorescent colors make copy paper harder to recycle
Purchase white and pastel-colored copy paper — dark colors, plastic windows,
and padding make envelopes harder to recycle
Printing Services
• Low volatile organic compounds - choose a printer that uses low-VOC water-
based or agri-based inks and press chemicals
• Inks - avoid inks containing heavy metals such as barium, copper, and zinc
Colors to avoid include fluorescent colors, warm red, and metallics
• Glue, coatings, and foil stamping - use glueless bindings and uncoated paper
when possible. Avoid foil stamping and heavy ink coverage
Office Machines
• Copiers - save paper with copiers that feature automatic duplexing and multi-
page printing. Purchase remanufactured copiers and models that can use
remanufactured toner cartridges
• Computers and monitors - choose models that can be easily upgraded
• Printers - when possible, choose printers with duplex units to save paper. Look
for models that are certified as star compliant (can cut energy use by more than
65%)
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• Printer toner cartridges - purchase remanufactured toner cartridges from
suppliers that will reuse spent cartridges
Vehicles
• Motor oil - purchase re-refined oil when possible
• Antifreeze - purchase extended life antifreeze that is designed to last five
years/150,000 miles or longer
• Fuel - the use of 85% ethanol blended fuels (E85) reduces carbon monoxide and
ozone-producing emissions
Plastic Lumber and Treated Wood
• Plastic lumber - alternative to chemically treated wood
• Treated wood - purchase only AGO treated wood
Office Cleaners
• Reusable, returnable packaging - purchase cleaners in concentrates
• Plastic waste bags - purchase bags that are made from recycled materials
Paint
• Latex paint - purchase latex paint rather than oil-based paint. Paint should be
10% to 100% post-consumer content
Carpet
• Purchase recycled rubber-backed carpet tiles that can be replaced as they wear
Office Furniture and Panels
• Remanufactured furniture - Purchase remanufactured furniture when possible.
When purchasing new furniture, look for recycled content including metal, PVC
and other plastics, pressboard, and fabric
Section 3. Authorization
The City of Chanhassen has a decentralized purchasing program where individual
departments are responsible for making their own purchases. There are a few
exceptions including the supplies maintained in the office supply closet, paper and
stationery products, and modular furniture and chairs. The front desk receptionists will
assist staff members who need help with research or purchase of items in cases where
staff are not familiar with particular products.
Payment Authorization Process
1. Determine the need for commodities and services.
2. Research the cost of the purchase and determine proper purchasing alternative.
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3. Determine the appropriate account coding and whether there is sufficient funds
available in that budget line item.
4. Forward request to department director or designee for approval. If purchase
exceeds $10,000 and is less than $20,000 approval is needed by City Manager
and the Finance Director.
5. Department director forwards request for payment with invoice to the Finance
Department for approval and input into financial accounting system.
6. Payment is made by the Finance Department.
7. Finance produces check register for approval by City Council.
Section 4. Purchasing Alternatives
4.1 Sealed Bids
• A formal sealed bid procedure is required for all purchases in excess of $100,000
except professional services.
• A published notice of bid is required in the official City newspaper at least seven
days in advance of bid opening. The published notice must state where the plans
and specifications can be obtained by bidders and specifically, where the bid
opening will be held. The notice may also be published on the City’s official web
site; however, this publication is in addition to the official newspaper publication.
• All bid openings are to be administered by originating department.
• The preparation of all specifications are to be the responsibility of the originating
department.
• Required authorization for plans and specifications is the responsibility of the
originating department.
• The City Council must formally approve the bid contract.
• The originating department then files the contract with the administration
department.
4.2 State, County and Other Cooperative Purchasing Contracts
State Cooperative Purchasing Contracts — The City of Chanhassen participates in the
State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to
buy goods and services at a reduced cost under the terms of contracts already
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negotiated by the State of Minnesota. Participation in other purchasing cooperatives is
encouraged by all departments.
• The Finance Department has access to the releases and listings of
products/services that can be purchased on state contract.
• If it is determined that a product/service is on a state contract, vendors should be
told that the purchase will be made using that contract. When completing the
purchasing paperwork, note that the purchase is per state contract and indicate
the contract number.
4.3 Quotes
If a purchase is estimated to exceed $5,000 but not to exceed $99,999, the purchase
may be made either by sealed bids or by direct negotiation based upon quotations. If a
purchase is made in this range, staff members are required to obtain at least two written
quotes. These quotes should be in writing. If the quotes are not written, the requestor
who received the verbal quote must document the quote in writing. All such quotes must
be forwarded to the Finance Department with the purchasing documents.
4.4 Emergency
Emergency situations may arise where the normal purchasing process cannot be
followed for the procurement of goods and services. An emergency means an
unforeseen combination of circumstances that calls for immediate action to prevent a
disaster from developing or occurring.
Minnesota Statute §12.29 gives the Mayor the authority to declare a local emergency
for up to three days, which period may be extended by the City Council. During such an
emergency, if authorized by the City Council, the City is not required to use the typically
mandated procedures for purchasing and contracts. During that time, the governing
body may waive compliance with the prescribed purchasing guidelines including
compliance with M.S. 471.345, Uniform Municipal Contracting Law.
Whenever possible the current purchasing policies and procedures should be followed
even when an emergency is declared, but as described above if the emergency
requires speedy action essential to the health, safety, and welfare of the community and
if there has been an emergency declaration, the standard purchasing policies and
procedures can be waived in accordance with Minnesota Statute §12.37.
4.5 Request for Proposals (RFP)
RFPs may be used to solicit proposals for professional services. Typical information to
address in RFPs includes:
• Background and scope of the project.
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• The project’s budget to ensure that the proposals stay within that range.
• Proposal requirements should include adequate information to allow for proper
review and evaluation including:
• Description of firm and qualifications, including any specialized experience
related to the project.
• A list of similar projects the firm has completed.
• Project timetables including: estimate of hours, breakdown of hours by
phase, and the City’s expectation for a completion date.
• Designation of a firm principal who will be in charge of the project.
• Resumes for all staff who will work on the project.
• Statement that either no subcontractors are allowed or that all
subcontractors will be identified and are subject to the City’s approval.
• Estimate of cost to provide the service, outline of fee schedule and
payment schedule.
• Description of City’s selection process.
• City’s evaluation criteria, which typically may include:
• Quality and thoroughness of the proposal.
• Similar past experience and/or expertise.
• References
• Cost estimate
• The following statement must be included: The City reserves the right to
reject any and all proposals, waive all technicalities and accept any
proposal deemed to be in the City’s best interest.
• Submittal deadline: date, time, project name, and addressee.
• Statement: “Proposers are solely responsible for delivery of their
proposals to the City before the deadline. Any proposal received after the
deadline will not be considered and will be returned.”
• Information about where questions should be directed.
Note: Staff should make sure that all proposers are given the same information.
Attach a copy of the agreement proposed to be used for the project, including the City’s
insurance certificate. The agreement includes provisions to which the firm must agree,
so it is important that they see the agreement up front. It is suggested that the RFP be
submitted to the City attorney for review prior to distribution.
4.6 Leases/Purchases
All lease agreements need approval through the Finance Department and/or legal
counsel prior to initiating or modifying a lease.
4.7 On-Line Purchases
The following guidelines are recommended for purchasing products over the Internet:
• All addresses for secure purchasing sites will have an https:// prefix, make sure
to make all purchases from a secure site as described above.
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• No purchase should be made from a city account while connected to any public
WiFi service.
• Whenever possible avoid from making credit card purchases or sharing of credit
card information over the telephone. The preference is always to purchase via a
secured internet portal or in person.
• City credit card account numbers should not be saved on any ecommerce site.
• Avoid online purchases from sites located outside the United States. There is
usually an alternative US distributor.
Section 5. Payment
The City of Chanhassen uses various processes in making payments for goods and
services.
5.1 Standard Purchase Orders
Purchase orders are used when required by the vendor to acknowledge the City’s
request for goods and services. A copy of the purchase order will be sent to the vendor
when requested.
• The purchase order number used will be the employee’s number.
• Once invoice is received and purchase order complete, return completed
purchase order with invoice attached and authorization for payment to the
Finance Department.
5.2 Accounts Payable Payments
The Finance Department policy is for bills/invoices to be paid on one of the weekly
claims lists.
• All accounts payable payments will be issued weekly. All payments must be
submitted to the Finance Department prior to 3:00 p.m. on Wednesday.
• Checks will be issued, mailed, or returned to appropriate departments on
Thursdays. Payments to be processed electronically will be credited to the
vendors bank accounts on the following Monday.
5.3 Blanket Purchase Orders, Charge Accounts, and House Accounts
• The City uses blanket purchase orders, charge accounts, and house accounts for
frequently used vendors. This process requires submission of receipt with an
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account code and department approval. All new open accounts must be
authorized by the requesting department director and Finance Department.
5.4 Invoices
• Invoices must be attached to any accounts payable payment, purchase order, or
expense voucher along with proper authorization. Documentation must be
returned to the Finance Department to be processed on claims list.
5.5 Statements
• The Finance Department tracks all statements—reviewing for old invoices or
credits. For vendors where the City has open accounts, the Finance Department
only pays once a month after matching invoices to the statement.
5.6 Account Coding
All requests for payment including, purchase orders, or expense voucher must have an
eleven digit code to process payment. Refer to department budget for reference of line
item code.
Helpful hints for completing payment process:
• Eleven digit code — 101 (fund) 1120 (department or project) 4110 (office
supplies).
• Description - specific description of up to 30 characters.
• Vendor address line — limited to four lines.
• Invoice number — important to prevent duplicate payment.
• Computer generated material preferred. Handwritten is acceptable if legible.
• Open account slips — indicate eleven digit financial code.
5.7 Petty Cash
• Used for reimbursement to employees for items $100 or less for expenditures
made on behalf of the City.
• A receipt or invoice with proper departmental authorization must be obtained
prior to disbursement.
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5.8 Guidelines for Payment Processing
• Invoices, purchase orders, or expense voucher must be submitted for payments.
• All accounts payable items are due by 3:00 p.m. on Wednesday in the Finance
Department, with checks issued the following day.
• All accounts payable items must have an eleven digit code to process payment.
Refer to department budget line item codes for proper coding.
5.9 Credit Cards
The City will issue credit cards to certain individuals to allow for more efficient
purchasing and to make purchases at businesses that no longer allow open accounts.
To assist the Finance Department in ensuring consistency, accuracy, and
thoroughness, the following are procedures to be followed for credit card use:
• Credit cards must be obtained from the Finance Department.
• Cards will be distributed to those departments that can demonstrate a need, such
as efficiency or because vendors do not allow open accounts.
• The cards will be issued to departments with transaction and balance limits. No
cash advances are allowed on the credit cards.
• The responsible person will review the credit card statement each month and
code each expenditure, attach a detailed receipt and needs to be signed by the
department director, and forwarded to the Finance Department.
• Credit cards will only be issued to those employees that can demonstrate a need
and have department head approval. Several purchases per year for city
business are needed in order for a credit card to be issued.
5.10 Electronic Funds Transfer
Electronic Funds Transfer may be required in some cases to complete a business
transaction. The funds are transferred electronically from the party’s bank accounts.
Some instances may include transactions with the State of Minnesota, a federal agency,
another local government, or a closing agent in the purchase or sale of real estate.
These transactions need to follow the same guidelines for payment processing in
Section 5.9.
5.11 Expense Reimbursement
A completed and properly authorized form is required for reimbursement to employees
for City-related expenses. All requests must contain proper account codes, department
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approval, and receipts must be attached. Expenses will be reimbursed by check issued
on the next check run.
Section 6. Agreement Processing
Agreement Forms
Agreements need to be reviewed by the City attorney unless they follow a previously
used format such as Contracts for Private Redevelopment. However, if attachments to
the agreement modify the agreement or provide new terms, the agreement should be
reviewed by the City attorney. The City attorney’s review must occur prior to submission
for a Council agenda and/or signatures.
• The City attorney must review an agreement if it is written on the other party’s
form, or if a special agreement is being drafted.
• Please note: These provisions apply to ALL agreements, including maintenance
agreements, service contracts, etc.
Authorization Levels
• The City Manager is authorized to sign agreements up to $20,000 in value.
• Council authorization is required where a contract exceeds $20,000, and the
agreement must be signed by the Mayor and the City Manager.
• Where Council authorization is required, a copy of the agreement must be
included with the Council letter.
Transmittal Form/Signatures
• Once the agreement is approved, the other party should submit the original of the
agreement for signatures (as many original copies can be submitted as required,
but the City requires one original copy for the central agreement file). The
agreement packet must include the agreement, any required bonds, and the
certificate of insurance.
• A transmittal form—available from the administration department—(sample
agreement and transmittal form) must be completed and routed to the City
attorney with the agreement packet. After the City attorney approves the packet,
the agreement should be forwarded to the City Manager and the Mayor
(depending on the contract amount) for signatures. The originating department is
responsible for circulating the agreement for signatures.
• Be sure to note on the transmittal form the date the insurance expires, and any
special conditions, for instance, if the agreement calls for performance by a
specific date. The transmittal form should also note the termination date of the
agreement (either a specific date, when a condition is met, or that it is an ongoing
agreement).
Original to Administration
• The central agreement file is maintained by administration. Once the agreement
has been fully executed, the ORIGINAL must be submitted to the administration
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department for placement in the central file. The originating department may
keep a copy of the agreement for the department file.
• The administration department assigns agreement numbers.
Section 7. Capital Outlay and Fixed Assets
7.1 Capitalization Threshold
Capital outlay purchases are for items costing more than $10,000, are a tangible asset,
and have a life expectancy of more than one year. These items must be included in
each department budget in expense account 4701-4762. It should be noted that
delivery charges and sales tax must be included as a cost of the item purchased when
determining if the purchase is a capital outlay item.
If the individual purchase is greater than $10,000 the item is a capital outlay purchase
and now should become a recorded capital asset. The amount to record for that capital
asset would be any charge “to place the asset in its intended location and condition for
use.”
7.2 Acquisition
When a capital asset is purchased, a capital asset form needs to be filled out by the
department making the purchase. The forms are kept in the Finance Department. The
form should be completed when the entire cost of the asset can be supported by vendor
invoices. The total of these vendor invoices should be the amount recorded for that
asset. It should also be noted that all acquisitions should follow the City’s capital
replacement schedule when applicable.
7.3 Tracking and Transfer
Once the asset is recorded on the City’s financial accounting system, it is the
responsibility of the assigned department to notify the Finance Department of any
assets that have been transferred to a different department. This needs to be done by
filling out a capital asset form with the required information. In addition, at the end of the
year, a physical count of all capital assets will need to be done by each department’s
assigned assets. This count will be done at or near the end of the calendar year. Each
department will be provided a list of assigned assets by the Finance Department. The
count will then be made by the department with any discrepancies noted on the list
provided.
7.4 Deletion or Disposal of Fixed Assets
When an asset is sold or disposed of the assigned department must complete a capital
asset form with the required information in order for the Finance Department to remove
the asset from the financial accounting system. This includes items that are disposed of
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with no sale or trade value. Once again disposals should follow the capital replacement
policy of the City.
Section 8. Disposal of Surplus Property
8.1 Auction
The City disposes of surplus equipment through public sale in accordance with council
policy. Throughout the year the City collects items to be sold at public auction and
sends them to an auctioneer with a description and number of items to be sold, and
makes arrangements for those items to be transported.
The auction house will forward a tabulation of the bids received along with payment.
The information is reviewed by the equipment manager and then the payment is
forwarded to the Finance Department.
A capital asset removal form must be filled out when an item sold at auction was listed
on the capital asset system.
8.2 Computer Equipment
When a piece of computer equipment has reached the end of its useful life with the City,
it may be disposed of in one of the following ways:
• Sealed bids;
• Donation to non-profit or governmental agency (City Manager approval required);
• Sell through auction;
• Recycle through computer recycling vendor;
• Dispose of as waste (unless it contains hazardous material) if the disposal cost is
less than $100;
• There may be costs associated with recycling or disposal of certain computer
equipment such as CRTs in which case purchasing guidelines should be
followed.
Section 9. Procurement Policies when Using Federal Dollars/Grants
9.1 Purchasing Thresholds
All purchases by the city and its agents, when using federal funding and making
purchases in excess of $2,000 for construction dollars are subject to the Davis-Bacon
Act. In addition construction purchases in excess of $2,000 and purchases in excess of
$3,000 for all other purchases, must meet small purchase procurement practices and
obtain multiple price/rate quotes from qualified sources.
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9.2 Affirmative Action Practices
The city and all its agents will take all necessary affirmative action steps to assure that
minority businesses, women’s business enterprises, and labor surplus area firms are
used when possible as per “2 CFR 200.321 (b).
9.3 Sealed Bids for Federal Purchases
All purchases by the city and its agents will follow all “sealed bid” requirements as per “2
CFR 200.323 (a)”. This includes but is not limited to documenting a cost or price
analysis in connection with every procurement action in excess of the “Simplified
Acquisition Threshold”, including contract modifications.
9.4 Reviewing for Contractors under Suspension or Debarment
In all cases the city and its agents will review the excluded parties list
(https://www.sam.gov/), to ensure that no tentative parties, suspended and/or debarred
contractors are contracted with when using federal or city dollars.
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